Kansas Department of Social
and Rehabilitation Services
Janet Schalansky, Secretary
Integrated Service Delivery - Candy Shively, Deputy Secretary (785) 296-3271
and Employment Support - Sandra Hazlett, Director (785) 296-3349
Chiefs and Staff
June 17, 2002
|From: Sandra Hazlett||RE: Implementation Instructions for 24 months prospective time limit for GA|
This memo gives instructions for implementation of a modified General Assistance program implemented through KEESM Revision #10. Effective July 1, 2002 a prospective 24 month life time limit on the receipt of General Assistance benefits is being implemented. General Assistance includes Medikan. As a result, each month of GA received on or after July 1, 2002 will count towards the 24 month life time limit.
The MOCA screen and KAECSES system counter is being created to track and count the number of months GA (including GA-RN) is received. Only months in which the individual is coded IN will be considered and only paid benefit months will be counted. This includes any overpayment months. Payment types to be counted are PX, PM and PD.
Current number of months will be displayed on HOSU, CAP2, and CLPR. Examples screens below show modifications reflecting the number of months of GA received.
CAP2 CASE PROFILE - PAGE 2 012302 07:19
CASE NAME: Smith, Mary CASE NUMBER: 09999999
MR RECEIVED: 011702 INTERIM DUE DATE:
LAST ACTION: CHANGE MRRE 011702 PARENTS-IN-HH:
GA MOS: Xxx ID: 00000000000 TAF MOS: 033 ID: 0000000000
PROG BEN APP HH HH PROG STATUS REV CURRENT CURRENT
PROG ALERTS PRO RECD SIZE TYPE STATUS DATE DUE BENEFIT MONTH
AF 1W 102401 102401 02 2N OPEN 112701 0902 309.00 0202
AM 02401 102401 OPEN 112701 0202
FS 02401 102401 02 RE OPEN 112701 0902 233.00 0202
MA CM 110700 040401 CLOSED 073101 0302 0801
MP 061297 061297 CLOSED 073197 0897
PARTICIPATION ME PERSON
CLIENT NAME CLIENT NO DOB RE S SSN AF FS AM SU ALERTS
SMITH, MARY 0000111111 110379 PI F 999999999 IN IN OU E1 1W
SMITH,TAYLOR 0002222222 011098 CH F 999999999 IN IN OU
NAME/ALIASES CLIENT ID: 0000111111 --S Y S T E M S--
SMITH, MARY S.S.N.: 999 99 9999 VR: V :A:C:K:K:F:
BIRTHDATE: 11031979 SEX: F :E:S:C:P:A:
TAF MOS: 33 GA MOS:XXX Y Y Y Y Y
ALERT: E1 1W
PGM CODE NUMBER START END STAT SECTION UNIT CSLD REL CLO ALERTS
01 AF IN 01000000 102401 OP 247 3 06 PI 1W (10/01 - 0102 = 4 mos)
02 FS IN 01000000 102401 OP 247 3 06 PI
03 MA IN 01000000 070101 OP 331 1 17 PI
04 MA DI 01000000 060101 073101 CL 247 3 06 PI OS
HOSU HOUSEHOLD SUMMARY - PAGE 1 012502 08:21
PROSPECTIVE COREVIEW C
CASE NAME: JONES, BONNIE J CASE NUMBER: 91212121
RESIDENCE: 1 MAIN STREET ANYWHERE KS 66749
PARENTS IN HH:
HOUSEHOLD MEMBERS MONTHS SSN REL DOB AGE SCHOOL
JONES, BONNIE J 14 16 999 99 9999 PI 09051954 47
JONES, JAMES L 14 16 999 99 9999 CH 03141988 13
LIQUID RESOURCES TYPE AMOUNT
CROSS, BONNIE J PERSONAL CHECKING 10.67
UNEARNED INCOME AMOUNT RECEIVED BY
CA ON-GOING GRANT 309.00 JONES, BONNIE J
GA notices G101, G104, G105, G106, G107, G191, G192, G193, and G196 are being modified to include information regarding the 24 month life time limit. Worker enterable fields are being added to inform the client how many months GA has been received on or after July 1, 2002 at approval and review. A notice will be created to be sent out on a regular interval basis once the system counter is in place, similar to the X088 notice for TAF. More information will be provided once this is in operation.
The following informational
notice has also been developed that is being sent to all GA recipients who have
received benefits for the month of June to inform them of the policy change.
This notice will be sent out via KAECSES on June 18, 2002.
General Assistance Program Changes
This is to let you know that starting July 1, 2002 the General Assistance (GA) program is changing. There will now be a 24 month life time limit for receiving General Assistance which includes Medikan health care coverage. Each month you receive GA starting with the month of July 2002 will count towards the 24 month life time limit. GA benefits received before July 2002 will not count toward the time limit. Once an adult member of your household receives 24 months of GA benefits your case will close.
Because of this time limit it is very important that you follow through with your application and/or appeal for disability benefits through Social Security. If you do not have anyone helping you with this process, please call your Economic and Employment Support worker at the local Social and Rehabilitation Services (SRS) office.
This notice is for information purposes only. You will receive another notice when any action is taken on your case.
Pursuit and referrals
for SSA/SSI benefits
Due to the time limit it is important to make immediate referrals to SSA and KLS on newly approved cases, as well as making sure that the IAR forms are completed at time of application and sent in timely. If the recipient is later approved for SSA/SSI benefits such timeliness is important to protect the filing date for Medicaid purposes and for GA reimbursement purposes. Additional policy has been included in section 2315 regarding the protected filing date. Medicaid eligibility will need to be authorized on the system once SSI/SSDI is approved and this is to be done by setting up the appropriate SI or MS case at the time disability approval information is received by the agency. It is important that the SI or MS is backdated to the specified protected filing time via the disability onset date. This will ensure coverage for medical services that were not covered under Medikan and will ensure federal reimbursement for the Medikan funded services incurred by the agency.