Kansas Department of Social and Rehabilitation
Janet Schalansky, Secretary
Integrated Service Delivery - Candy Shively, Deputy Secretary (785)
Economic and Employment Support - Bobbi Mariani, Director (785)
June 15, 2004
Implementation Instructions: KEESM Revision 19, Eff.
July 1, 2004 - ABAWD Provisions
This memo provides implementation instructions and information
for the implementation of the exemption of certain counties
from the able bodied adults without dependents (ABAWD)
provisions of KEESM 2520. See KEESM Revision 19, Summary
item IV, A. This Implementation Memo applies to all
staff, not just those in the exempt counties. In particular,
in the non-exempt counties need to review the section
on inter-county transfers.
Effective with this revision, residents of the following 22 counties
are exempt from the ABAWD policies of 2520, specifically the
three month time limit:
Allen, Anderson, Atchison, Bourbon, Brown, Cherokee, Coffey, Doniphan,
Finney, Geary, Jackson, Jefferson, Kearney, Labette, Leavenworth,
Linn, Montgomery, Neosho, Shawnee, Sumner, Woodson, Wyandotte.
- Exemption from ABAWD Status
Exemption from the ABAWD provisions applies to the person’s
county of residence.
- Persons Currently Considered an ABAWD in Exempt Counties
Persons currently considered an ABAWD in the exempt counties are
not to be closed or removed from an active FS case due to the
three month time limit effective June 30, 2004 or after. Cases
copied forward to a future month and closed must be identified
and the closure removed.
If the case accidentally closes, it shall be reinstated without
requiring a new application and given a review period within
the review period limitation of 12 months. The original review
period of 6 months can be extended to 12, but be sure to set
an IR due date if more than 6 months will be left in the review
period. Please note that extending the review period to 12 months
only applies to cases that are closed in error. Other ongoing
cases shall retain the original 6 month review period. A review
period of 12 months (with IR due) can be set when the case comes
due for review.
Example: Single person ABAWD case in an exempt county closes by
mistake July 31. The consumer calls in August about no benefits
and the case is reinstated. The original review period was April
1 - September 30. When the case is reinstated, the review period
can be lengthened to March 31, 2005. Since there will be more
than 6 months left in the review period, an IR due date is set
Application and Review Processing in the Exempt Counties
In the exempt counties, applications and reviews processed that
contain persons who would otherwise be an ABAWD, can be certified
for 12 months instead of the maximum of 6 for a case containing
an ABAWD. These cases will now be required to complete an IR,
so an IR due date will need to be set.
- Intercounty Transfers
If a person who would otherwise be an ABAWD in an exempt county
moves to a county that is NOT exempt from the ABAWD provisions,
the provisions will apply in the receiving county effective with
the month following the month the case is received. If the customer
has already received their three ABAWD months
in the time period of 1/1/03 to 6/30/04, they will not be eligible for benefits
in the non-exempt county. If it is determined that the customer
has not already received their 3 ABAWD months, the notice F845
- FS Important Information - ABAWD, must be sent to the customer
to notify he/she of the 3 month eligibility time limit in the
new county. This notice must meet adequate notice requirements.
The month the case is received in the new county shall not be
considered an ABAWD month.
The ICT checklist will be revised with the October revision. Until
the form can be revised, staff need to add an item under the
Receiving Counties Checklist. Add
”Check ABAWD Status”. The receiving county is expected to check and
determine if the person is moving from an exempt county and if the person
is eligible for three months in the new county of residence.
- Closed Cases and Persons DI on Active FS Cases
A case file search of recently closed ABAWD cases in the exempt counties
is not required.
However, a case file search of ABAWDs coded DI on active food
stamp cases in the newly exempt counties will be required. Affected
persons must be reviewed and if eligible, coded IN on the active
food stamp case. A printout of all persons coded DI in the exempt
counties will be provided on or around June 21,2004. The determinations
of eligibility should be made within 60 days of July 1, with
restored benefits as appropriate provided back to July 1, 2004.
- KAECSES Coding Issues in the Exempt Counties
JOPR: Persons who would otherwise be an ABAWD shall be coded as mandatory
(MD) on JOPR. This will apply to new applications and reviews as they are
processed. Existing cases shall be changed at the time of the next review.
PRAP: Persons in the exempt counties who would otherwise be an
ABAWD shall be coded on PRAP with the person alert of ?A. This
coding means the person resides in a county that is exempt from
the ABAWD provisions (and would be an ABAWD otherwise.) Use of
this coding is important for identifying persons that might be
subject to the ABAWD provisions should they move to a county
that is not exempt from the ABAWD provisions. The current PRAP
code of AB means the persons is an ABAWD in a non-exempt county.
AB codes on persons in the newly exempted counties can be changed
at the time of the next review or when a previously set 3 month
alert is generated.
KAECSES Code Cards
The following pen and ink revision is needed to the KAECSES code
Page 23, PRAP: Add the code of “?A” after “?!”.
Add the description “ Person resides in exempt ABAWD county”.
The type is “B”.
Please direct any questions to Pam Jacob at firstname.lastname@example.org or 785-296-5416.