EES POLICY NO. 19-01-01

RE: GOALS HopeWorks; ABAWD E & T Work Program

POLICY MEMO

Contact Person:

Dan Decker

FROM:   Sandra Kimmons

DATE:   January 1, 2019

 Other:

Primary DCF Areas Affected: Employment Services

Where Posted on Web: http://content.dcf.ks.gov/ees/KEESM/
Policy_Memo/policy_memo_list.htm

This memo provides implementation instructions and information for GOALS-HopeWorks and ABAWD E & T Work Program.

GOALS-HopeWorks

To promote family self-sufficiency, Kansas is introducing GOALS – A program of HopeWorks, hereafter referred to as GOALS-HW.

GOALS-HW is a food assistance work program which will be funded with the TANF Block grant and is available statewide. This is a voluntary program for those cases where the recipient is receiving food assistance, but not receiving TANF. Eligibility requirements draw on TANF and Food Assistance rules. GOALS - HopeWorks is available for those who meet all four of the following criteria:

  • Responsible for a child in the home where the youngest child is age 6 through 17, or age 18 if in high school
  • Able-bodied
  • Under the age of 60
  • Unemployed

GOALS-HW (Intensive Case Management Program): 

  • Voluntary
  • Vendor payments only; no funds paid directly to client
  • Payments are limited to a one-time, 4-consecutive-calendar-month limit per lifetime. (Career Navigators will need to be future planning with client when it comes to support service payments due to the limited time frame that client may receive this service.)
  • Employment Support Services (only to vendors, no direct payment to client/EBT card)
  • No transportation
  • No child care (client will need to apply and qualify under Income Eligible Child Care Program)

Work Flow:

  • Report received in email box
  • Career Navigator will review and ensure that clients on the list meet the criteria for GOALS-HW
  • FAET block will be opened for the clients that meet the criteria with Tier 1 Case Flag
  • Engagement letter offering services for GOALS-HW is to be sent (attempted engagement for 60 days:  1st attempt in the 1st 30 days and 2nd attempt in the 2nd 30 days) Letter should be scanned into ImageNow.
  • If client volunteers for GOALS-HW program, Career Navigator will update FAET block with Tier 2 Case Flag and begin the assessment process & develop a plan in conjunction with the client’s skills, needs and goals
  • If client does not choose to participate in the GOALS-HW program or does not respond to the engagement attempts, the Career Navigator will then discontinue the FAET program block with client request

Career Navigators will work with clients who are unemployed and who meet the above requirements. The Career Navigator will assist individuals to register for work.

Participants in this program are NOT eligible for child care services, transportation, or direct employment support services based on food assistance work requirements. Eligibility for child care would require a separate application and determination, based on child care eligibility rules.

No monies may be placed on the EBT card for support services, including clothing, car repairs, etc.  Any support service reimbursements must be made to a vendor, school, etc. and never to the client.   At this time, support service funds that will be spent on a client for the GOALS-HopeWorks program will not be issued in KEES.  These payments will be entered & issued directly from the SMART system.

Examples:

  1. An assessment by the Career Navigator is completed. Client and Career Navigator determine short-term education is appropriate. The local technical school offers a short-term training that the client is interested in. Enrollment for new classes doesn’t begin for two months. Tuition fees are paid at the time of the enrollment (2 months later). The four months of financial eligibility begins with the month of the first payment.  Career Navigator will complete appropriate pages in KEES (program block w/case flag, data collection pages, etc.) for client’s plan.

  2. A client needs interview clothes. Since this individual cannot receive funds on their EBT card, she would need to obtain an estimate from a clothing store and bring it to the Career Navigator. The Career Navigator will complete the form requesting payment for services and email to Provider Agreement Unit who will issue payment to vendor via SMART. The client can then purchase the clothes and return the receipt to the Career Navigator.  Payment of purchases begins the four months of financial eligibility.

  3. A client wants to attend a trucking school in Ft. Scott. Funds can be spent on training or education. Therefore, the Career Navigator will complete the form requesting payment for the tuition and submit to Provider Agreement Unit who will then issue the payment to the vendor.  Remember, no transportation payment may be made for the student to attend. Any uniform or tool costs would have to be paid directly to a vendor. Payment of tuition/tools begins the four months of financial eligibility.

NOTE: Client is not eligible to repeat the support service (financial eligibility) period.  This is once per lifetime. If a client has been an active participant for 12 months, a review should be conducted to determine continued participation.

Example:

  1. Client completed training in the 4th month of the program and payment was issued that month for the tuition (this started the 4 month of support service eligibility).  Client obtained employment in the 5th month and another support service payment for clothing was issued for client.  Because client obtained employment, they no longer meet the criteria for GOALS-HW.  If the client retains Food Assistance eligibility, the FAET program block will remain open for the 2 additional months of financial eligibility for support services (for a total of 4 months) and then the program block will be closed.  If the Food Assistance program is closed for any reason (a “hard” closure), the FAET program block will be closed and the client will not be eligible for the remaining 2 months of support services.  Client loses employment 5 months later and now meets the criteria for the GOALS-HW program.  Client can again receive management services.  Client is not eligible for any support services as this was a one per lifetime period even though the client did not receive payments for 4 months.  This service is a 4-month consecutive period regardless if funds were issued each month or not.

If a client loses TANF eligibility but remains eligible for transitional services and also chooses to participate in the GOALS-HW program, both program blocks will remain open.  The client can be eligible for support services thru the JO-TR program.

Example:

  1. Client’s TANF closes for excess unearned income.  The client continues to be eligible for transitional services and the Work Program block will remain in transitional status and open for the 12-month period.  Client is also eligible for GOALS-HW program.  A FAET program block will be opened and client chooses to be engaged for GOALS-HW.

  2. Client’s TANF is closed for a penalty and the Work Program block is set to transitional status (client is eligible for 12 months of JO-TR services).  Client is coded as FRE on the Food Assistance program due to a comparable penalty.  Once the penalty time frame has expired, the client is added back to the Food Assistance program. If client is eligible, a FAET program block will be opened and career navigator will engage the client for the GOALS-HW program. These cases will be identified by a report.

 
NOTE:  This is a Food Assistance only Employment Program and not to be confused with TANF policy and procedure for support services.

A report of eligible individuals will be run monthly at the DCF Administration Level and provided to the Career Navigators.

Application
Beginning in January, a report for the food assistance approvals in December for eligible households will be created. This report will be sorted and sent to Career Navigators via the corresponding mailbox (OfficeName)HWGOALS@ks.gov. Career Navigators, will provide clients with the information for GOALS-HW.  Eligibility provided clients with E-26 and the Career Navigator will re-iterate that information when engaging the client.  If eligible client volunteers, assessments will be completed and, taking into consideration client wants and needs, an employment plan will be created with the client based on client requests.

On-going cases
A report will be generated monthly for cases that had a food assistance only review processed and the criteria are met for the GOALS-HW program. This report will be sent to the GOALS-HW mailbox and the career navigator will be responsible to engaging the clients listed.

In addition, if a TANF case closes but the food assistance case remains open:  the TANF career navigator will be responsible for reviewing the criteria for the GOALS-HW program and sending a referral if the criteria are met.

Failure to cooperate:

Individuals who volunteer for the GOALS-HW program and fail to cooperate, must still meet eligibility requirements for the food assistance program.  No sanctions for non-compliance will be imposed.

ABAWD E & T Work Program

Non-exempt ABAWDs are referred to participate in the Food Assistance Employment and Training Program in the following counties: Shawnee, Sedgwick, Johnson and Wyandotte. Case management services are provided to ABAWDs in these areas and failure to meet the participation requirements will result in ABAWD months being counted against client’s time limit. To remain eligible past the 3-month period the ABAWD must meet ABAWD work requirements KEESM 2520.

Limited support service funds such as transportation and activity costs are available to clients in this program.

Note: Families who are now participating in the FA E&T program and are receiving child care while they participate will be allowed to continue (and received child care) until their program is finished.

KEESM Home |EES Home |
Page Last Updated: 1/2/19 10:13 AM