KANSAS DEPARTMENT FOR CHILDREN
AND FAMILIES
Family Services
DCF Administration Building
555 S. Kansas Ave., 6th Floor
Topeka, KS 66603

OVERVIEW OF CHANGES

A brief overview of the major changes is described below. Other clarifications and technical corrections are also included and described in the next section. Additional technical corrections not mentioned here are being incorporated in KEESM as needed.

Food Assistance –The revision incorporates clarification on processing of Interim Reports and 12 Month Reports.  Clarification was received from FNS that if an Interim Report or 12 Month Report is received and signed, no matter if questions are left blank it must be processed. 

There are two procedures that will be followed to process an Interim Report or 12 Month Report, which are Incomplete process or Complete process. 

Incomplete process means that mandatory questions were not answered or answered but need further verification, and worker was unsuccessful obtaining that information through collateral contact.

If a worker determines that an Interim Report or 12 Month Report is Incomplete an F847 will be used to request information and Reporting Page will be updated to “Sent”.  Since mandatory questions must be verified prior to processing this will alert KEES to discontinue Food Assistance if information is not received at the end of the month.

Complete process means that all mandatory questions were answered, and all verification obtained, but further clarification is needed for any non-mandatory questions that were answered or not answered.

If a worker determines that all mandatory questions are answered and verification provided but further verification is needed for non-mandatory questions then verifications page will be updated, and Request for Verification will be generated. 

Information has been added to KEESM on mandatory questions vs. non-mandatory questions for both Interim Reports and 12 Month Reports.   

Only adequate notice is required when processing Interim Reports or 12 Month Reports, which includes information found during processing (BARI, BASI, TALX, etc).  Desk aids were developed to assist with processing of Interim Reports and 12 Month Reports and Incomplete vs. Complete process.

 

DESCRIPTION, PURPOSE, AND DETAILS OF POLICY CHANGE

1. Child Care
   
   
   1. Changes
      
      None
      
      
   2. Clarifications
      
      
   1. Review Periods for Child Care – Section 9374 is being modified to align this policy with current policy regarding 12-month eligibility periods. 
      
      
2. Food Assistance
   
   
   1. Changes
      
      
   1. Adequate Notice Only – Section 1432(9) is being modified to reflect adequate notice only is required for food assistance, when the agency takes action based on the information the client provides on the Interim Report or 12 Month Report form or information found during the processing of the Interim Report, or 12 Month Report form adequate notice only is required.  This could include information found on BARI, BASI, TALX, etc. 
      
      
   2. Interim Reports and 12 Month Report Form – Section 9122.6 is being modified to include 12 Month Report procedures along with clarification regarding Mandatory vs. Non-Mandatory questions for both Interim Reports and 12 Month Reports.
      
      
   3. Review Periods for Food Assistance – Section 9372 is being modified to include more information on 12 Months vs. 24 Months review period.
      
      
   2. Clarifications
      
      
   1. Processing Change Not Required to be Report or Reported for Cash or Child Care – Section 9122.7 is being modified to include 12 Month Reporting process.
      
      
   2. Responsibility to Supply Information – Section 1212.2 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
      
      
   3. Mandatory Verification That Affects Eligibility for Program – Section 1322.1 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
      
      
   4. Agency’s Responsibilities For the Interview- Section 1412.3 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
      
      
   5. Provisions Specific to Cash and Food Assistance Eligibility- Section 1421 is being modified to include 12 Month Report form language.  At this time, it is generalized as IR and this being updated to identify both IR and 12 Month Report.
      
      
   6. Reinstatement of Assistance- Section 1423 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
      
      
   7. Continuation of Benefits- Section 1612 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
      
      
   8. Child Support, Arrears and Alimony – Section 7124.1 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
      
      
   9. Child Support Arrears – Section 7125 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
      
      
   10. Proration is not applicable to – Section 7401.2 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
       
       
   11. Verification at the Time a Change is Report – Section 9121.2 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
       
       
   12. Processing Changes Not Required to be Reported – Section 9122.7 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report
       .
       
   13. Processing Reported Changes That are Required to be Report – Section 9122.8 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
       
       
   14. Whereabouts of Recipient Unknown- Section 9124 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
       
       
   15. Open Cases Being Transferred – Section 9220 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
       
       
   16. Receiving County’s Responsibilities- Section 9222 is being modified to include 12 Month Report form language. At this time, it is generalized as IR and this is being updated to identify both IR and 12 Month Report.
       

        

FORMS (Explanation provided if not mentioned previously in this summary.)

       Child Care

                 ES-1610, KS Early Head Start Child Care Partnership
                     Referral for Child Care Assistance. Updated from 185% FPL to 250% FPL.

APPENDIX (Explanation provided if not mentioned previously in this summary.)

MISCELLANEOUS FORMS (Explanation provided if not mentioned previously in this summary.)

EFFECTIVE DATE

All changes are effective February 1, 2023.

EFFECT ON LOCAL STAFF (No significant effect if not explained below.)

MATERIALS OBSOLETED BY THIS REVISION

COORDINATION EFFORTS

This change was coordinated with staff in Economic and Employment Services (EES), Executive leadership, and the EES Program Administrators.

Sincerely,
Sandra Kimmons, EES Director
Economic and Employment Services
SK