STATE
DEPARTMENT OF SOCIAL
FINAL
- May 1, 2003
REHABILITATION SERVICES
Integrated Services Delivery
Docking State Office Building
Room 681 - West
Topeka, Kansas 66612
TO: Area Directors
Economic
and Employment Support Chiefs
Economic
and Employment Support Staff
Social
Service Chiefs
Other
Staff
Re:
Summary of Changes for Kansas Economic
and Employment Support Manual (KEESM)
Revision
No. 14 effective May 1, 2003.
PURPOSE,
BACKGROUND and REASON FOR CHANGE
The purpose of this document is to transmit Revision
No. 14 of the Kansas Economic and Employment
and Support Manual effective May 1, 2003.
Federal legislation and annual changes in federal
poverty levels have created some changes.
In other situations, fiscal limitations
have caused some changes to be made. An
example of this is the cancellation of
the Social Security Disability Advocacy
Project with Kansas Legal Services. Other
changes are being made at the request
of central office and field staff. All
of these changes have been recommended
by the EES Policy Development Team, which
is comprised of the Central Office EES
Program Administrators and a representation
of EES Chiefs.
In addition, Health Care Policy-Medical Policy
has issued its Kansas Family
Medical Assistance Manual
(KFMAM) on the Internet.
All policy relating to HealthWave and
Family Medical is transferred to that
manual since HCP - Medical Policy is responsible
for those programs. The same material
is being removed from the KEESM with this
revision.
- ALL PROGRAMS
- Changes
-
Dependent
Care
-
Effective
with
this
revision,
the
treatment
of
allowable
dependent
care
expenses
is
changing
for
food
stamps
and
TAF.
Instead
of
requiring
that
dependent
care
expenses
be
paid
and
verified
as
paid
before
they
are
allowable,
dependent
care
expenses
need
only
be
incurred
before
they
are
allowable.
Verification
of
the
obligation
to
pay
dependent
care
is
still
required
before
the
expense
can
be
allowed.
For
food
stamp
consumers
receiving
Child
Care
Subsidy,
the
fact
that
a
family
share
has
been
determined
is
adequate
verification
of
the
obligation.
This
change
is
being
made
to
simplify
the
allowance
of
dependent
care
expenses,
for
consumers
and
staff,
especially
in
light
of
the
elimination
of
monthly
reporting
for
the
majority
of
food
stamp
cases
and
the
move
to
prospective
budgeting.
Now,
only
verification
of
the
obligation
is
required,
and
for
FS/CC
cases,
knowledge
that
a
family
share
has
been
determined
is
adequate
verification
to
allow
the
obligation.
To
maintain
consistency
between
programs,
this
change
is
also
being
adopted
for
the
TAF
program,
however,
it
will
rarely
be
used
since
very
few
TAF
consumers
have
an
obligation
to
pay
for
child
care.
The
following
sections
of
the
KEESM
have
been
modified
to
incorporate
this
change:
1322.2(4);
7211(3);
7224
and
7227.6.
In
addition,
Policy
Memo
99-10-11,
Dependent
Care
Deduction
Verification
Requirements,
is
being
obsoleted
with
this
change.
Further
information
regarding
the
implementation
of
this
change
will
be
provided
in
the
Revision
14
Implementation
Memo.
-
Expunged
Benefits
-
This
manual
revision
incorporates
the
expunged
benefits
and
claims
procedures
formerly
implemented
via
a
memo
to
the
EES Chiefs
dated
10/1/02
and
revised
and
reissued
1/3/03.
This
new
section
provides
the
policies
and
procedures
for
reducing
cash
and
FS
claim
balances
with
expunged
benefits.
Expunged
benefits
are
those
EBT
benefits
not
used
within
12
months
from
the
date
issued.
Most
of
this
activity
is
managed
by
the
Central
Office
EBT
Unit.
In
addition
to
this
new
section,
a
correlating
change
was
made
to
11126.1(4)(b).
For
food
stamps,
these
procedures
are
required
by
federal
Food
Stamp
Regulations
issued
July
6,
2000.
They
were
also
adopted
for
the
cash
programs
for
consistency
purposes.
These
procedures
are
contained
in
new
KEESM
section
11130.
- Clarifications
-
Appeal
Summary
-
Clarification
is
being
made
regarding
the
completion
of
an
Appeal
Summary.
The
agency
furnishes
the
appellant
and
the
Office
of
Administrative
Hearings
with
a
Summary.
Two
copies
are
sent
to
the
Office
of
Administrative
Hearings.
Administrative
Hearings
then
forwards
a
copy
to
the
appellant.
KEESM
sections
1614.3
and
10513.3 are
being
modified
to
support
this
change.
Appendix
Item
#
107,
Appeal
Summary
template
has
been
added
for
this
purpose.
- Computing
an
Overpayment
-
A
clarification
is
being
added
to
this
section
to
provide
that
for
cash
and
food
stamps,
when
calculating
an
overpayment
for
persons
with
prospectively
budgeted
or
averaged
income,
the
overpayment
shall
be
determined
using
actual
unreported
income
received
in
the
calendar
month
of
the
benefit.
If
some
income
was
reported
in
the
calendar
month
and
some
was
not,
that
income
that
was
reported
shall
continue
to
be
budgeted
with
conversion
factors
as
appropriate
when
calculating
the
amount
of
the
overpayment.
This
affects
KEESM
section
11124.
-
Income
Producing
Property
-
Clarification
regarding
treatment
of
income-producing
property
not
related
to
a
trade
or
business
is
being
added.
Income
producing
property
includes
the
actual
property
as
well
as
certain
resources
included
in
the
property.
For
example,
the
value
of
inventory
of
a
business,
the
value
of
livestock
kept
in
a
pasture
or
feedlot
or
the
value
of
grain
in
storage
recently
harvested.
In
these
situations,
not
only
is
the
actual
real
property
producing
the
income
exempt,
but
the
resources
included
in
the
property
and
generated
from
the
property
are
also
exempt.
Although
exempt
for
a
period
of
time,
if
resources
such
as
grain
and
livestock
are
not
sold
on
a
regular
or
routine
basis,
they
are
not
regarded
as
meeting
the
requirement
that
the
property
be
producing
income
consistent
with
the
market
value
and
may
be
considered
countable
resources.
Generally,
these
resources
are
kept
for
a
year.
However,
market
cycles
can
also
be
used
a
guide
in
making
this
decision.
KEESM
section
5430
(12)
has
been
modified.
-
Poverty
Level
Changes
-
New
federal
poverty
level
guidelines
have
been
published
by
the
Department
of
Health
and
Human
Services
that
reflect
approximately a 1.6% increase
from
last
year.
These
guidelines
affect
the
eligibility
standards
in
the
Child
Care,
Medicaid
Poverty
Level,
HealthWave,
QMB,
LMB,
and
QWD
programs
as
well
as
increases
the
minimum
community
spouse's
income
allowance
under
the
spousal
impoverishment
provisions.
The
increases
will
take
effect
May
1,
2003
and
separate
instructions
will
be
issued
to
the
field
regarding
implementation
of
these
standards.
- Verification
Requirements
-
Several
clarifications
were
made
to
better
state
current
policy
and
practice
regarding
verification
of
resources
and
medical
expenses,
primarily
in
the
cash
and
medical
programs.
A
new
item
(9)
is
being
added
to
KEESM
1322.1
and
1322.2
(4)
is
slightly
modified
to
support
the
resource
clarification.
1322.2
(2)
is
being
modified
for
the
clarification
regarding
medical
expenses.
In
addition,
1322.1
(2)
is
being
updated
to
replace
alien'
with
the
term
non-citizen'.
- ADULT PROTECTIVE
SERVICES
-
Changes
- None
-
Clarifications
Minor
modifications
for
clarity
are
being
made
in
section
12000.
- CASH PROGRAMS
-
Changes
-
Elimination
of
the
Social
Security
Advocacy
Project
-
Due
to
fiscal
restrictions,
the
Social
Security
Advocacy
Project
Contract with
Kansas
Legal
Services
is
being
terminated
effective
01-31-03.
This
affects
applicants
and
recipients
for
General
Assistance
who
will
no
longer
be
referred
to
or
required
to
cooperate
with
KLS
in
this
process.
However,
these
individuals
are
still
required
to
cooperate
with
the
SSA
eligibility
determination
process
and
need
to
be
reminded
to
automatically
appeal
the
first
denial
of
disability
status.
This
change
is
reflected
in
KEESM
sections
1724
and
2315.
In
addition,
the
ES-3122,
Disability
Consultation/Representation
Referral
is
being
removed
from
the
FORMS
section.
-
Clarifications
- None
- CHILD CARE
PROGRAM
-
Changes
-
Income
Guidelines
-
Due
to
new
2003
federal
poverty
level
guidelines,
the
Family
Income
and
Share
Schedule
for
child
care
services
is
being
updated
effective
May
1,
2003.
To
be
eligible,
the
total
countable
gross
income
must
not
exceed
150%
of
the
current
federal
poverty
guidelines
based
on
the
household
size.
Appendix
item
#
48
is
being
updated
due
to
this
change.
-
Child
Care
Plan
Termination
-
Effective
with
this
revision,
child
care
eligibility
(plan
termination
with
case
closure)
will
always
end
the
last
day
of
a
month.
This
includes
child
care
plan
termination
related
to
eligibility.
If
a
child
care
plan
needs
to
be
terminated
due
to
loss
of
child
care
eligibility,
that
plan
and
case
will
close
the
last
of
the
month
allowing
for
timely
and
adequate
notice.
This
policy
better
aligns
with
the
monthly
benefit
administration
and
processing
guidelines
for
other
programs.
E.G.,
If
a
TAF
benefit
is
authorized
for
March
(3/1)
and
the
client
loses
TAF
eligibility
on
3/10
which
results
in
TAF
ineligibility
for
April,
then
the
TAF
case
is
closed
3/31.
There
is
no
overpayment
for
March
and
the
client
is
not
expected
to
pay
any
portion
of
the
March
TAF
grant
back.
A
child
care
plan
may
still
end
any
day
during
the
month
if
needed
in
instances
such
as
Provider
Enrollment
termination
or
changing
providers
during
the
month.
In
these
types
of
situations,
the
client
is
still
eligible,
however,
payment
for
services
will
be
made
to
a
different
provider.
This
change
has
been
adopted
to
further
align
the
child
care
program
with
other
benefit
programs
and
to
prepare
for
Child
Care
Subsidy
benefits
on
EBT.
If
child
care
benefits
are
provided
via
EBT
in
the
future,
they
will
be
monthly
benefits
similar
to
cash
and
food
stamps.
This
change
in
policy
also
allows
for
better
service
to
the
parent,
child
and
provider.
It
also
reduces
the
amount
of
staff
time
needed
to
monitor
child
care
cases.
- Better
service
to
the
parent
can
be
illustrated
by
the
following
example:
parent
loses
employment
(personal
need)
and
hence
child
care
eligibility
on
4/26/03.
Since
timely
notice
cannot
be
given
to
end
benefits
4/30/03,
termination
will
occur
5/31/03.
The
child
care
plan
should
remain
authorized
as
is
until
5/31/03.
This
case
processing
procedure
aligns
with
cash/FS
and
also
allows
to
parent
limited
opportunity
to
search
for
other
employment
(continued
personal
need)
before
authorization
ends
on
5/31/03.
Since
child
care
is
authorized
until
5/31/03,
if
the
child
attends
child
care,
it
should
not
be
considered
an
overpayment.
This
results in a
new
and
different
program
approach
for
staff.
- Better
service
to
the
child
can
be
illustrated
as
follows:
given
the
scenario
above,
the
child
would
be
allowed
to
remain
in
routine
care
(continuity
of
care)
while
the
parent
searches
for
new
employment.
The
parent
is
more
likely
to
find
new
employment
if
use
of
child
care
services
is
allowed.
If
the
parent
does
find
new
employment,
then
the
child's
care
(routine)
has
not
been
disrupted.
If
the
parent
does
not
find
new
employment,
child
care
authorization
will
end
5/31/03,
and
the
parent
will
either
need
to
remove
the
child
from
care
or
pay
privately.
-
Better
service
to
the
provider
can
be
illustrated
as
follows:
given
the
scenario
above,
the
provider
will
be
allowed
to
continue
to
provide
care
for
this
child
for
a
longer
period
of
time
with
SRS
authorization.
Most
providers
enroll
children
by
"slot,"not
by
the
hour
or
by
the
day.
A
slot
is
filled
whether
or
not
the
child
attends
on
a
regular
basis.
The
potential
of
the
child
losing
the
slot
due
to
SRS
termination
is
diminished.
If
new
employment
is
obtained
by
the
parent,
then
the
child/provider
schedule
is
not
disrupted.
If
new
employment
is
not
obtained
by
the
parent,
this
policy
allows
for
smoother
transition
for
the
provider
to
either
fill
the
slot
with
another
child
or
move
the
child
into
private
pay
status.
This
policy
supports
child
care
providers
as
a
business,
rather
than
a
"babysitting"
service.
The
following
manual
sections
have
been
changed
to
reflect
the
new
child
care
plan
termination
(and
overpayment)
policy:
1424,
1432,
7340,
7610,
7640,
and
10610.
-
Non-cooperation
with
CSE
-
Policy
is
being
changed
regarding
child
care
case
closure/reinstatement
for
non-cooperation
with
Child
Support
Enforcement.
In
the
past,
if
the
caretaker
failed
to
cooperate
with
CSE
for
a
child
receiving
child
care
subsidy,
eligibility
for
child
care
would
end
for
the
entire
family
and
the
case
would
be
closed.
Cooperation
would
need
to
be
established
before
the
case
could
be
reopened,
whether
or
not
assistance
was
being
requested
for
the
child
in
non-cooperation
status,
as
long
as
the
child
was
still
on
the
assistance
plan.
Effective
May
1,
2003,
non-cooperation
issues
will
be
taken
down
to
the
child
care
plan
level
rather
than
case
level.
If
a
caretaker
fails
to
cooperate
with
CSE
for
a
child
receiving
child
care
subsidy
(child
with
a
CC
Plan),
then
the
child
care
plan
will
be
ended
for
that
child
only.
Timely
notice
requirements
and
plan
termination
procedures
related
to
eligibility
would
apply
(see
#2
above).
If
there
are
other
children
on
the
case
with
child
care
plans
for
whom
non-cooperation
is
not
an
issue,
those
plans
will
continue
uninterrupted.
Section
2165.2
has
been
updated
to
reflect
this
change.
-
Income
Eligible
Training-Employed
(IE
TC)
Child
Care
-
Income
Eligible
(non-Work
Programs)
child
care
for
education
and
training
is
being
revised
to
allow
better
support
to
persons
in
short
term
education/training.
The
employment
criteria
of
20
hours
per
week
shall
be
waived
if
the
education/training
will
be
completed
within
6
months
and
completion
will
result
in
greater
earning
potential.
Central
Office
has
gotten
requests
from
the
field
for
policy
to
allow
this.
This
policy
change
is
also
a
philosophical
shift
in
the
Child
Care
Program.
Allowing
short
term
support
for
certain
education/training
situations
may
allow
the
client
to
achieve
greater
self-sufficiency
in
the
long
term,
and
dependency
on
government
assistance
will
be
reduced.
Section
2835
is
being
updated
to
reflect
this
change.
Given
this
general
policy,
coupled
with
the
philosophical
shift,
local
flexibility
continues
with
IE
TC
child
care.
Staff
are
allowed
discretion
to
do
what
is
in
the
best
interest
of
the
client
and
the
agency.
-
Incorrect
Benefits
-
Section
11000
is
being
revised
to
clarify
the
difference
between
child
care
client
and
child
care
provider
incorrect
benefits.
Cross-references
to
section
10000
are
being
added.
Information
is
also
being
added
regarding
proper
KsCares
system
coding
for
different
situations.
Client
overpayments
should
not
be
recouped
from
providers.
Certain
codes
on
the
system
need
to
be
used
in
order
to
prevent
this
from
happening.
-
Clarifications
-
Child
Care
Grant
Funding
-
Due
to
budget
limitations,
child
care
grant
funding
has
been
reduced
dramatically.
Only
limited
family
home
provider
grants,
administered
through
the
Kansas
Association
of
Child
Care
Resource
and
Referral
Agencies,
are
available
at
this
time.
Manual
section
1727
has
been
updated.
- Quality
Assurance
-
Quality
Assurance
has
not
been
reading
child
care
only
cases
for
some
time
due
to
increased
workloads.
If
a
food
stamp
case
is
pulled,
and
non-cooperation
follows,
the
non-cooperation
should
not
impact
child
care
eligibility.
Section
2123
is
being
updated
to
reflect
this.
-
Proration
-
Policy
is
being
clarified
regarding
proration.
Child
care
policy
mirrors
TAF,
in
that
proration
is
not
applicable
to
persons
who
reapply
in
the
month
following
closure
when
there
has
been
no
break
in
assistance.
Section
7401
is
being
updated.
-
Multiple-Site
CC
Provider
Enrollment
-
Clarification
is
being
added
to
the
manual
regarding
enrollment
of
child
care
providers
with
multiple
sites.
The
CC-1602
may
be
used
if
a
provider
is
needing
to
enroll
multiple
sites
under
one
Agreement
for
Purchase
of
SRS
Child
Care.
Sections
10032
and
10033
are
being
updated.
-
Unannounced
Registered
Provider
Visits
-
References
to
unannounced
visits
to
Registered
SRS
providers
by
KDHE
are
being
removed.
This
project
was
implemented
for
one
year
but
is
not
occurring
at
this
time.
Section
10000
is
being
updated
to
reflect
this.
- FOOD STAMP PROGRAM
A. Changes
- Non-Citizen
Eligibility
-
The
Farm
Security
and
Rural
Investment
Act
of
2002
(Public
Law
107-171)
commonly
referred
to
as
the
Farm
Bill,
restores
food
stamp
eligibility
to
many
legal
immigrants
who
lost
eligibility
under
the
1996
welfare
reform
legislation
(PRWORA).
The
changes
in
the
Farm
Bill
incrementally
reinstate
eligibility
for
three
groups
of
non-citizens
who
meet
the
program's
other
requirements.
The
first
group,
persons
receiving
disability,
regardless
of
when
they
entered
the
country,
was
implemented
October
1,
2002.
The
second
group,
restoring
eligibility
to
certain
legal
immigrants
who
have
lived
in
the
country
in
certain
specified
statutes
for
5
years
is
effective
April
1,
2003.
The
third
group,
restoring
eligibility
to
children
under
the
age
of
18
regardless
of
date
of
entry
into
the
country,
is
effective
October
1,
2003.
This
revision
implements
the
restoration
of
eligibility
for
the
second
group
noted
above.
The
primary
group
of
non-citizens
affected
by
this
restoration
are
legal
permanent
residents
who
formerly
could
only
qualify
for
food
stamps
when
they
had
worked
40
qualifying
quarters
of
coverage
(or
by
being
credited
with
such
qualifying
quarters)
as
defined
under
Title
II
of
the
Social
Security
Act.
40
qualifying
quarters
equate
to
approximately
10
years
of
work.
For
all
practical
purposes,
therefore,
effective
April
1,
2003,
lawful
permanent
residents
are
eligible
after
they
have
lived
in
the
United
States
for
five
years
or
longer
regardless
of
work
history.
(This
provision
basically
matches
the
provision
that
has
been
in
effect
for
TANF
and
Medicaid.)
In
addition
to
the
effect
on
lawful
permanent
residents,
this
change
also
affects
non-citizens
who
were
formerly
only
eligible
for
7-years
after
date
of
entry
into
the
country
as
specified
in
KEESM
2143.1.
Since
these
non-citizens
are
eligible
effective
April
1,
2003
after
they
have
lived
in
the
country
for
5
years,
the
7
year
eligibility
limit
is
moot.
These
groups
of
non-citizens
are
eligible
when
they
enter
the
country
and
are
eligible
indefinitely
as
long
as
other
program
requirements
are
met.
In
addition
to
the
above,
persons
paroled
into
the
U.S.
under
Section
212(d)(5)
of
the
INA
and
persons
granted
conditional
entry
under
Section
203(a)(7)
of
the
INA
in
effect
before
4/1/80
also
regain
eligibility
for
food
stamps
April
1
after
residing
in
the
U.S.
for
five
years.
Those
are
specified
in
KEESM
2143.2,
along
with
a
clarification
that
persons
with
a
Violence
Against
Women
Act
case
are
eligible
for
food
stamps
after
residing
in
the
country
for
five
years.
Manual
sections
modified
to
implement
these
changes
are
KEESM
Sections
2143,
2143.1,
2143.2,
and
2143.3.
In
addition
to
the
changes
noted
above,
Policy
Memo
01-07-04,
Trafficking
Victims,
is
being
incorporated
into
the
manual.
This
new
section
applies
to
all
programs,
not
just
food
stamps.
KEESM
2144
now
contains
these
provisions.
Former
section
2144
has
been
renumbered
2145,
and
2145
becomes
2146.
A
cross
reference
to
2144
is
included
in
2140.
Effective
with
this
revision,
this
Policy
Memo
is
obsolete.
Section
2141,
Citizenship,
is
also
being
modified
to
include
provisions
regarding
the
Child
Citizenship
Act
of
2000
which
were
formerly
provided
via
a
Policy
Sharing
message
to
the
EES
Chiefs.
This
Act
provides
automatic
citizenship
to
children
born
abroad
who
are
under
18,
admitted
to
the
U.S.
as
a
lawful
permanent
resident
and
are
in
the
legal
and
physical
custody
of
a
citizen
parent.
Additional
changes
are
being
made
to
Section
2145,
Documentation
of
Citizenship,
to
incorporate
these
changes.
Please
note
that
the
effective
date
of
the
immigrant
restoration
for
food
stamps
is
April
1,
2003.
Policy
Memo
03-02-01
was
issued
on
February
25,
2003
with
further
instructions
on
requirements
for
ongoing
cases
and
new
applications.
This
change
should
result
in
an
increase
in
food
stamp
applications
from
newly
eligible
immigrants.
-
Comparable
Treatment
for
Disqualifications
-
KEESM
2550
is
being
modified
to
remove
the
food
stamp
comparable
disqualification
for
failure
of
a
TAF/FS
client
to
cooperate
with
child
support
enforcement.
Comparable
disqualifications
will
now
only
apply
to
failures
to
cooperate
with
TAF
work
requirements.
This
change
is
being
made
to
simplify
the
comparable
disqualification
policy
and
to
make
it
less
cumbersome
for
staff
and
consumers.
In
addition,
cooperation
with
CSE
is
not
a
requirement
for
food
stamp
only
cases.
The
following
KEESM
sections
are
being
modified
to
incorporate
this
change:
2165.1,
2550,
2551
and
2552.
Additional
information
on
the
implementation
of
this
change
will
be
provided
in
the
Revision
14
Implementation
Memo.
A
new
section
2560
is
being
added
to
provide
special
instructions
for
budgeting
the
TAF
benefit
after
a
first
time
CSE
penalty
to
prevent
an
unwarranted
increase
in
food
stamp
benefits.
-
Clarifications
-
Residency
-
KEESM
1322.1(4)
is
being
modified
to
clarify
that
the
household's
residency
within
the
State
(as
opposed
to
the
county)
must
be
verified.
In
addition,
the
definition
of
Project
Area
in
the
Appendix
is
modified
to
indicate
that
for
purposes
of
the
Food
Stamp
Program,
the
entire
State
is
the
project
area.
These
changes
correspond
with
the
change
made
to
KEESM
2150
in
January
2003,
which
removed
the
food
stamp
requirement
that
households
must
be
living
in
the
county
in
which
they
apply
for
benefits.
-
Definition
of
Household
-
A
clarification
is
also
being
included
to
KEESM
2521(3)(b).
The
term
"household"
has
been
replaced
with
the
term
"home"
to
indicate
that
a
person
living
in
a
home
where
any
person
is
under
the
age
of
18
is
exempt
from
the
ABAWD
provisions.
The
use
of
the
term
"household"
was
confusing
since
that
term
usually
refers
to
a
food
stamp
household.
-
ABAWD
Status
-
Section
2521(3)
is
being
modified
to
clarify
that
caretaker
relatives
who
continue
to
receive
TAF
while
the
child(ren)
is
temporarily
out
of
the
home
per
2223
shall
not
be
considered
an
ABAWD.
-
Standard
Deduction
-
A
clarification
is
being
made
that
when
determining
the
household
size
for
purposes
of
the
standard
deduction,
excluded
and
disqualified
members
are
not
included.
Sections
4212.2,
4212.3
and
7222
reflect
this
change.
-
Shelter
Costs
-
A
couple
of
clarifications
are
being
included
regarding
what
are
allowable
shelter
expenses.
KEESM
7226.1
is
being
modified
to
clarify
that
mandatory
cable
TV
fees,
included
in
some
condominium
or
apartment
fees,
are
not
an
allowable
shelter
expense.
KEESM
7226.3(2)
is
being
modified
to
clarify
that
cell
phones
do
entitle
the
household
to
the
standard
telephone
allowance
if
the
cell
phone
is
the
household's
only
phone.
In
addition,
a
clarification
is
added
that
the
telephone
standard
is
not
prorated
when
households
share
the
telephone
expense.
-
Medical
Expenses
-
A
cross
reference
is
being
included
in
KEESM
7227.5(2),
Third
Party
Reimbursements
and
to
7532.2,
Expenses
Paid
by
a
Third
Party
regarding
medical
expenses
paid
for
by
a
public
program
funded
by
the
State
(or
a county)
other
than
Medicaid.
For
purposes
of
the
Food
Stamp
Program,
only
amounts
the
individual
is
actually
billed
for
and
expected
to
pay
are
allowable
for
food
stamps.
This
clarification
to
policy
was
originally
included
in
7532.2
in
May
2001.
A
second
clarification
is
included
to
7227.5.
Item
(4)
is
being
modified
to
clarify
that
for
households
on
a
spenddown,
reported
medical
expenses
that
will
be
used
to
meet
the
spenddown
are
allowable
for
food
stamps
IF
the
expense
is
otherwise
allowable.
This
would
primarily
apply
to
due
and
owing
medical
expenses
(7532.1)
that
are
allowable
toward
a
spenddown
and
may
or
may
not
be
allowable
as
a
food
stamp
medical
expense.
-
Changing
Claim
type
to
Fraud
-
Clarifications
are
being
added
to
KEESM
11250.12
and
11260
to
clarify
that
it
is
very
important
that
the
claim
type
for
food
stamp
claims
be
changed
from
client
error
to
fraud
once
the
client
is
found
guilty
of
fraud.
When
collection
begins
on
a
claim,
the
State
agency
retains
35%
of
payments
made
on
fraud
claims
and
only
20%
of
payments
made
on
client
error
claims.
- Benefit
Reduction
-
A
correction
is
being
made
to
Sections
11126.1(4).
Part
of
the
NOTE
under
sub-item
(a)
is
being
moved
to
be
under
sub-item
(b)
where
it
should
have
been
placed
originally.
- MEDICAL PROGRAMS
-
Changes
-
Bona
Fide
Effort
-
Liquid
Resources
-
When
establishing
eligibility,
liquid
assets
are
to
be
considered
fully
available.
This
policy
is
being
modified
to
incorporate
a
bona
fide
effort
provision,
which
reduces
or
eliminates
the
countable
value
of
certain
liquid
resources
when
action
is
taken
to
ultimately
convert
the
resource
to
an
exempt
burial
plan.
Primarily
at
issue
is
the
number
of
months
it
may
take
for
the
necessary
conversion
action
to
be
fully
accomplished.
Under
the
new
policy,
the
resource
is
considered
exempt
beginning
in
the
month
the
conversion
is
initially
requested
provided
the
time
lines
specified
are
met.
The
applicant/recipient
must
provide
verification
within
15
days
that
the
process
has
been
initiated
and
provide
verification
within
90
days
of
the
date
of
the
application
that
the
disposition/conversion
has
been
completed,
as
well
as
verification
of
the
burial
plan
the
resource
was
used
to
fund.
For
applicants,
if
the
above
time
frames
are
met,
eligibility
can
be
retroactively
approved
beginning
with
the
month
the
disposition
transaction
was
initiated.
Assistance
CANNOT
be
approved
while
the
action
is
pending
and
can
only
be
approved
once
it
has
been
determined
that
the
conversion
action
has
been
fully
completed.
Only
the
resource
at
issue
is
considered
exempt
during
this
time.
If
other
non-exempt
resources
are
available
to
the
family
group,
they
must
be
considered.
For
recipients,
eligibility
is
to
be
suspended
until
the
transaction
is
complete
and
retroactively
reinstated
if
the
criteria
have
been
met,
provided
the
transfer
and
conversion
is
completed
within
90
days
of
the
date
the
agency
became
aware
of
the
resource.
The
new
policy
is
applicable
for
benefit
months
beginning
05-01-03.
It
is
applicable
to
any
liquid
resources,
such
as
life
insurance,
stocks
or
bonds.
Situations
involving
delayed
conversion
of
resources
other
than
those
involving
burial
plans
may
be
approved
on
a
case
by
case
basis
pending
approval
from
EES
Policy
staff
in
consultation
with
legal
staff.
KEESM
5200
(5)
has
been
modified
with
this
change.
Additional
instructions
will
be
issued
in
the
Revision
14
Implementation
memo.
-
Kansas
Family
Medical
Assistance
Manual
-
Because
eligibility
policy
for
several
Medicaid
family
categories
is
now
available
through
the
new
Kansas
Family
Medical
Assistance
Manual
(KFMAM)
developed
by
Health
Care
Policy/Medical
Policy,
information
previously
found
in
the
KEESM
regarding
these
categories
is
being
removed.
Medical
assistance
eligibility
policy
will
now
be
provided
in
two
separate
manuals.
Information
regarding
coverage
of
medical
services
shall
still
be
found
in
the
Medical
Services
Manual
or
the
appropriate
provider
manual
available
through
the
Medicaid
fiscal
agent,
EDS.
Policies
for
the
following
programs
can
now
be
found
in
the
KFMAM:
-MA
CM
(with
or
without
TAF),
TransMed
and
Extended
Medical
-MA
(spenddown)
for
Pregnant
Women
and
Children
-MP
(for
newborns,
children
and
pregnant
women)
-HealthWave
Policies
for
the
following
groups
will
continue
to
be
found
in
KEESM:
-SSI
recipients
(including
state
supplement
and
1619B)
-Protected
Groups
(Pickle,
Adult
Disabled
Children,
Early
and
Qualifying
Disabled
Widow/ers)
-QMB,
LMB
and
QWD
-Working
Healthy
-Breast
and
Cervical
Cancer
-Tuberculosis
-MS
(independent
living
and
long
term
care)
-Children
in
an
Institution
-Long
term
care
policies
(NF,
HCBS,
PACE
and
Spousal
Impoverishment)
-SOBRA
Both
Clearinghouse
and
SRS
staff
need
to
consult
the
appropriate
manual
for
policy
related
to
the
specific
medical
assistance
determination.
For
some
families,
this
may
require
reviewing
information
in
both
manuals.
It
is
important
to
note
the
current
ES-3100
is
a
valid
application
for
medical
assistance,
and
staff
must
continue
to
review
potential
coverage
under
any
Medicaid
program
when
a
request
for
coverage
is
received
through
that
application.
For
persons
impacted
by
the
ex
parte
review
requirements,
coverage
under
all
Medicaid
groups
must
be
evaluated
at
the
time
cash
assistance
is
lost.
KEESM
Sections
1322.1,
2600
and
subsections
are
being
modified
as
a
result
of
this
change.
Current
sections
2620
through
2624
are
being
removed
and
the
existing
2625
is
being
renumbered
as
2620.
Section
2700
has
been
eliminated.
-
NF
Level
of
Care
-
KEESM
is
being
expanded
to
include
information
regarding
NF
level
of
care
information.
Exceptions
for
level
of
care
are
now
included
in
the
manual.
Exceptions
to
the
CARE
assessment
requirements
are
now
found
by
referencing
the Kansas
Department
on
Aging
(KDOA)
Field
Services
Manual.
This
information
was
previously
released
to
staff
on
01-15-03.
The
KDOA
Field
Services
Manual
can
be
located
on
the
Internet
at:
http://www.aging.state.ks.us/kdoainfopg.html.
Then
click
on
"Field
Services
Manual."
KEESM
section
8114
is
being
modified
to
reflect
this
change
by
creating
two
new
subsections,
8114.1,
CARE
Exceptions
and
8114.2,
Level
of
Care
Threshold.
The
ES-3164,
Request
for
Level
of
Care
Information/Level
of
Care
Score
is
also
being
modified.
-
Poverty
Level
Changes
-
New
federal
poverty
level
guidelines
have
been
published
by
the
Department
of
Health
and
Human
Services. These
guidelines
affect
the
eligibility
standards
for
several
Medicaid
groups:
Income
standards
for
the
Medicaid
poverty
level
and
HealthWave
programs;
Income
standard
for
QMB,
LMB,
Expanded
LMB
and
QWD
programs;
and
Income
standards
and
premiums
for
Working
Healthy
For
spousal
impoverishment,
the
minimum
community
spouse
income
allowance
increases
from
$1,493
to
$1,515,
the
excess
shelter
deduction
changes
from
$233
to
$240,
and
the
dependent
family
member
allowance
increases
from
$498
to
$505.
The
following
KEESM
sections,
forms
and
appendix
are
being
updated
because
of
this
change:
8144.2;
8244.2;
the
ES-3104.5,
Determination
of
Need;
the
ES-3163,
Income
Allowance
Determination
Form;
the
ES-3165,
Working
Healthy
and
Premium
Information;
Appendix
Item
#55,
Medicaid
and
HealthWave
Standards.
Separate
implementation
instructions
will
be
issued
to
staff.
-
Resource
Value
-
Outstanding
Checks
-
The
value
of
checking
or
savings
accounts
is
established
by
reducing
the
lowest
account
balance
of
the
month
by
income
deposited
in
that
month.
This
has
been
accomplished
by
looking
only
at
what
the
current
balance
as
indicated
by
the
bank
statement
or
other
transaction
history
from
the
bank.
This
policy
is
changing
to
account
for
certain
checks
or
other
obligations,
which
have
not
yet
cleared
the
bank,
to
establish
the
resource
value
of
the
account.
Outstanding
checks
are
considered
legally
obligated
funds
and
therefore
are
encumbrances
against
the
countable
value
of
the
account.
For
benefit
months
beginning
05-01-03,
the
value
of
a
checking
or
savings
account
is
to
be
reduced
by
the
value
of
documented
outstanding
checks
which
have
been
committed
against
the
account.
Only
those
checks
which
have
been
verified
to
have
been
written
and
paid
for
the
month
are
used
for
the
purpose.
Documentation
regarding
the
obligation
of
the
expense
must
accompany
proof
of
payment.
This
is
generally
in
the
form
of
a
receipt
for
the
service
which
reflects
the
date
of
payment,
the
service/item
provided
and
the
form
of
payment
used.
Copies
of
the
written
checks
may
also
be
used
to
substantiate
commitment
of
the
funds,
but
cannot
be
used
as
sole
verification.
For
example,
on
06-25-03
an
NF
applicant
writes
a
check
to
the
facility
for
the
June
bill
in
the
amount
of
$4000.00.
Because
of
the
business
policies
of
the
facility
and
the
bank,
the
check
isn't
posted
until
07-03-03.
The
bank
documents
further
verify
the
lowest
balance
in
the
account
for
the
month
of
June
is
$5500.00
after
reducing
the
balance
by
the
income.
The
applicant
provides
a
receipt
from
the
NF
documenting
the
expenditure
and
commitment
of
the
$4000.00.
The
balance
for
the
month
of
June
can
then
be
further
reduced
by
the
$4000.00
check
leaving
a
countable
balance
of
$1500.00.
KEESM
sections
5200(7)
and
(13)
are
being
updated
with
this
change.
-
Temporary
Care
(Planned
Brief
Stay)
-
The
temporary
stay
provisions
are
being
expanded
with
this
revision
for
cases
which
spousal
impoverishment
provisions
are
not
applicable.
This
change
applies
to
HCBS
and
Working
Healthy
as
well
as
independent
living
medical
cases.
For
cases
in
which
spousal
impoverishment
is
more
beneficial,
long
term
care
budgeting
continues
to
begin
the
month
of
entrance
and
such
cases
are
not
impacted
by
this
change.
This
change
is
being
made
because
it
brings
the
medical
assistance
temporary
care
policies
in
line
with
those
of
cash
and
SSI,
although
the
procedural
rules
for
those
programs
differ
from
those
for
medical
assistance.
For
persons
entering
an
institutional
arrangement
from
HCBS,
the
intended
length
of
stay
is
generally
initially
obtained
from
the
NF,
but
is
to
be
substantiated
and
reviewed
with
the
case
manager
prior
to
taking
any
action.
If
the
intended
length
of
stay
exceeds
the
month
of
entrance
and
following
two
months,
LTC
budgeting
begins
the
month
following
the
month
of
entrance.
Cases
initially
processed
as
temporary
stays
which
ultimately
exceed
the
established
time
period
are
to
be
switched
to
LTC
budgeting
no
later
than
the
third
month
following
the
month
of
entrance.
To
code
the
KAECSES
LOTC
screen,
the
TC
living
arrangement
code,
in
combination
with
an
HCBS
level
of
care
or
an
NF
level
of
care
shall
continue
to
be
used
as
previously
instructed.
For
HCBS
cases
which
are
processed
as
meeting
the
temporary
stay
provisions
that
remain
on
HCBS,
the
TC
is
used
with
the
appropriate
waiver
designation
(e.g.,
TC-FE
or
TC-PD).
This
will
allow
all
HCBS
services
currently
on
the
plan
of
care
to
be
paid
in
addition
to
the
NF
costs.
For
the
FE
waiver,
individuals
coded
TC-FE
will
continue
to
hold
their
slot
on
the
waiver
for
the
month
of
entrance
and
the
following
two
months.
For
non-HCBS
cases,
the
TC
code
used
in
combination
with
an
institutional
level
of
care
(e.g.,
TC-SN
or
TC-MH)
will
allow
payment
of
NF
costs
only
but
will
also
allow
the
individual
to
be
reported
on
temporary
care
reports.
KEESM
section
8113
is
being
modified
to
support
this
change.
-
Transfer
of
Property
-
This
change
in
transfer
of
property
rules
is
being
made
to
tighten
eligibility
standards
for
the
long
term
care
programs.
Under
rules
in
effect
prior
to
05-01-03,
the
transfer
of
any
exempt
property
(real
or
personal)
other
than
the
home
is
not
evaluated
for
a possible
penalty
under
the
transfer
of
property
rules.
The
new
policy
removes
the
TOP
exemption
for
all
transfers
of
exempt,
income-producing
property
not
associated
with
a
trade
or
business
with
a
value
of
$6000
or
more
in
which
the
applicant/recipient
or
spouse
is
actively
participating,
occurring
on
or
after
05-01-03.
When
income
producing
property
valued
at
$6000
is
transferred
on
or
after
05-01-03,
a
period
of
ineligibility
shall
be
determined
for
persons
requesting
or
receiving
long
term
care
coverage
(NF,
HCBS
or
PACE).
Transfers
of
other
exempt
assets
(such
as
a
personal
use
vehicle)
continue
to
be
excluded
transfers
of
property
not
subject
to
a penalty.
For
example,
an
NF
recipient
owns
non-home
real
property
currently
valued
at
$50,000.
The
property
is
currently
rented
at
a
level
determined
to
be
consistent
with
the
value
and
is,
therefore,
exempt
for
purposes
of
determining
eligibility.
However,
the
recipient
is
not
actually
involved
in
managing
the
property
so
it
is
not
a
trade
or
business
property
for
her.
The
recipient
adds
her
son
to
the
deed
of
the
property
establishing
joint
tenancy,
resulting
in
a
transfer
of
property.
If
the
transfer
occurred
prior
to
05-01-03,
there
is
no
penalty
for
such
a
transfer
of
exempt,
non-home
property
is
not
subject
to
a
penalty.
However,
if
the
transfer
occurs
on
or
after
05-01-03,
the
transfer
may
be
subject
to
a
penalty
due
to
this
change.
In
this
situation,
the
transfer
results
in
a
loss
of
half
the
value
of
the
property,
or
$25,000.
In
addition,
multiple
transfers
of
income
producing
property
occurring
within
a
month
shall
be
considered
a
single
transfer
for
purposes
of
establishing
the
$6000
limit.
This
is
primarily
at
issue
when
several
items
associated
with
a
single
income
source
are
transferred.
For
example,
the
value
of
farm
implements
or
livestock
transferred
with
farm
ground,
the
value
of
crops
currently
planted
on
farm
ground
and
the
value
of
equipment
included
with
a
rental
property
are
considered
a
single
transfer.
In
any
of
the
above
examples
however,
if
the
total
transfer
is
less
than
$6000
the
transfer
would
not
be
subject
to
penalty.
KEESM
section
5720
is
being
updated
to
reflect
this
change.
-
Working
Healthy
Prior
Medical
Premiums
-
For
cases
eligible
for
prior
medical
coverage
under
Working
Healthy
with
a
premium,
a
referral
to
the
Benefits
Specialist
is
now
required
prior
to
authorizing
coverage.
The
referral
is
necessary
to
ensure
the
consumer
has
a
clear
understanding
of
their
premium
responsibility.
The
billing
cycle
may
obligate
an
individual
for
4
or
more
months
of
premium
charges
at
the
initial
billing.
In
some
instances,
the
recipient
has
taken
exception
to
the
premium
obligation,
and
has
asked
for
eligibility
to
be
revoked.
Once
the
eligibility
record
is
sent
to
the
MMIS,
it
is
not
possible
to
void
eligibility.
To
avoid
such
problems
in
the
future,
it
is
important
that
each
consumer
fully
understands
and
agrees
to
the
premium
liability
up
front.
Upon
receiving
the
referral,
the
Benefits
Specialist
will
contact
the
consumer
and
ensure
the
premium
obligation
is
explained.
The
benefits
of
prior
medical
coverage
will
also
be
discussed.
It
is
further
recommended
that
a
signed
statement
may
be
obtained
in
situations
where
the
consumer
appears
to
be
indecisive.
The
ES-3165
is
being
modified
to
include
a
feature
to
allow
the
consumer
to
agree
to
the
premium
obligation,
through
his/her
signature.
Use
of
the
ES-3165
for
this
purpose
is
not
mandatory
in
all
instances,
but
is
recommended.
The
form
is
further
being
modified
to
better
capture
the
consumer's
desire
regarding
premium
obligation
and
space
has
been
denoted
to
provide
contact
information
for
the
Benefits
Specialist.
KEESM
Section
2664.5
is
being
amended
to
reflect
this
change.
-
Impairment
Related
Work
Expenses
and
Blind
Work
Expenses
(IRWE/BWE)
-
For
determining
allowable
prescription
drug
expenses,
clarification
is
being
added
to
state
that
certain
lifestyle
and
cosmetic
medications
are
not
allowable
expenses.
These
include,
but
are
not
limited
to,
medications
for
weight
loss,
smoking
cessation
and
infertility.
Further
clarification
is
being
added
to
state
that
co-payments
for
allowable
medications
and
other
expenses
are
also
considered
IRWE/BWE.
KEESM
sections
7240
(1),
items
(a)
and
(b), 8250
(1),
items
(a)
and
(b)
are
being
updated
to
reflect
this
change.
A
new
section,
8151,
Deductions
From
Earned
Income
is
being
added
and
item
(1),
items
(a)
and
(b)
are
being
updated.
-
Program
of
All-Inclusive
Care
for
the
Elderly
(PACE)
-
Clarification
is
being
added
to
this
section
that
states
a
spousal
impoverishment
resource
assessment
may
be
completed
for
persons
who
have
been
screened,
found
in
need
and
chosen
PACE.
KEESM
8320
is
being
updated
with
this
change.
-
Clarifications
-
LTC
Budgeting
-
An
item
allowing
the
standard
$20.00
disregard
was
incorrectly
included
in
a
prior
revision
and
has
been
removed.
The
only
deductions
from
income
for
LTC
budgeted
cases
are
those
earned-income
related
disregards
noted.
KEESM
8151
is
being
added
with
this
clarification.
- Work Programs
-
Changes
-
Component
Review
Process
-
Policy
is
being
modified
to
promote
flexibility
in
determining
local
work
program
component
progress
review
procedures
and
acknowledge
the
need
for
consideration
of
priority
assignment
to
components
that
address
life
skills.
KEESM
section
3300
is
being
revised
to
reflect
these
changes.
The
description
of
a
Progress
Review
is
being
redefined.
Appendix
Item
#
78,
Definitions
of
Common
Terms,
is
being
modified
to
support
this
change.
-
EBT
Payments
-
Policies
have
been
reviewed
and
are
being
modified
to
support
the
implementation
of
work
program
EBT
payments.
Work
program
payments
made
directly
to
clients
will
be
considered
unconditional
and
unrestricted
and
will
not
be
considered
overpayments
even
if
used
by
the
client
for
purposes
other
than
those
intended.
KEESM
sections
1432,
1512.3
and
11000
are
being
revised
to
reflect
this
change.
-
Educational
Assistance
-
House
Bill
2872
was
passed
by
the
2002
Kansas
Legislature
and
developed
two
post-secondary
education
programs
that
may
be
available
to
EES
work
program
clients.
The
Kansas
Board
of
Regents
(KBOR)
Waiver
Program
provides
college
and
training
for
former
foster
children
who
aged
out
of
foster
care.
The
KBOR
Loan
Program
will
provide
training
for
former
TAF
clients
within
3
years
of
leaving
TAF
cash
assistance.
In
addition
to
these
two
new
KBOR
programs,
staff
are
noting
an
increase
in
the
number
of
clients
who
are
also
working
with
Workforce
Investment
Act
(WIA)
partners.
The
manual
is
being
modified
to
recognize
the
KBOR
Waiver
Program,
KBOR
Loan
Program
and
participation
with
WIA
as
approved
EES
work
program
activities.
Applicants
for
assistance
who
are
working
with
these
partners
in
approved
plans
at
the
time
of
application
will
not
be
required
to
interrupt
their
plan
to
meet
EES
job
search
requirements.
WIA
is
being
added
in
the
manual
as
a
work
component
and
is
considered
a
primary
component
assignment
for
TANF
federal
reporting
purposes.
More
flexibility
is
also
being
added
to
support
correspondence
courses.
The
9
month
limit
on
GED
participation
for
work
program
clients
over
the
age
of
20
is
being
eliminated.
KEESM
sections
3310.2,
3310.5,
3310.7(4),
and
3322
are
being
revised
to
reflect
these
changes.
-
Family
Violence
Option
-
Policies
are
being
clarified
to
emphasize
the
need
for
staff
to
notify
all
potential
TAF
applicants
of
their
rights
under
the
Family
Violence
Option
and
screen
all
applicants
to
determine
whether
current
or
former
domestic
violence/sexual
assault
issues
are
involved
in
the
individual's
current
need
for
assistance.
Domestic
violence
information
in
the
3000
section
is
being
consolidated
into
the
Orientation,
Assessment,
Referral,
Safety
(OAR)
component
section.
KEESM
sections
1412.3,
2244,
3114
(section
deleted),
and
3310.4
(11)
are
being
revised
to
reflect
this
change.
-
Work
Experience
-
Policy
has
been
expanded
to
allow
for
work
experience
placements
in
the
private
sector
and
to
allow
a
work
experience
reimbursement
allowance
to
offset
expenses
associated
with
the
work
experience
assignment.
This
reimbursement
would
be
paid
from
the
area
work
program
allocation.
KEESM
section
3310.3(2)
is
being
revised
to
reflect
these
changes.
Appendix
Item
#106,
Work
Experience
Procedure/Best
Practice
is
being
added.
-
Self
Sufficiency
Activities
-
A
major
portion
of
KEESM
3000
(3000
through
3150)
is
being
re-written
and
re-formatted.
This
section
has
been
re-titled
Self
Sufficiency
Activities.
This
re-write
sets
the
tone
for
working
with
people
and
focuses
on
building
rapport,
establishing
trust,
listening,
motivation,
balancing
power,
recognizing
client
strengths
and
solution
focused
interviewing
techniques.
Areas
will
have
flexibility
to
develop
the
work
program
assessment
tool
to
gather
assessment
information
as
long
as
the
tool
identifies:
skills,
prior
work
experience,
employability,
and
motivation.
The
time
frame
to
complete
the
work
program
assessment
is
being
extended
from
60
days
to
90
days.
-
Alcohol
and
Other
Drug
Assessment
and
Treatment
(AOD)
-
Solutions
Intensive
Case
Management
Services
are
services
provided
by
RADAC
or
Regional
Prevention
Center
(RPC)
staff
in
certain
offices.
These
services
are
part
of
the
Job
Readiness
component.
KEESM
Section
3310.4
(1)
is
being
modified
to
reflect
this
change.
A
new
"Solutions
Screening
Instrument"
(ES-4316)
is
also
being
added
to
implement
this
change.
-
Clarifications
- None
FORMS SECTION (Not previously identified)
- All
Programs
- The
ES-3820,
Notice
of
Eligibility
Review
is
being
modified
to
include
the
Child
Care
Program.
The
form
has
is
also
being
updated,
reformatted
and
slightly
rewritten.
- Child
Care
The Child
Care Forms
Explanations
document
is being
updated
to reflect
descriptions
and form
numbers
to be used
when ordering
child care
provider
enrollment
packets
form the
SRS warehouse.
- Work
Programs
- The
ES-4307
Assessment
Guide
and
the
ES
4307.1
Assessment
Protocol
have
been
removed
from
the
Forms
Section
of
the
KEESM.
- The
ES-4316,
Screening/Referral
Form
is
being
added
to
the
incorporate
the
Solutions
Strengths
for
Success
model.
This
form
is
to
be
sent
to
the
RADAC
with
the
AODAT
Turnaround
Form.
MISCELLANEOUS FORMS SECTION (Not Previously
Identified)
- All
Programs
The Administrative
Hearings Office has
moved effective January
1, 2003. Forms dealing
with fair hearings
and administrative
disqualifications
hearings have been
updated by that office
and are included in
this revision.
APPENDIX (Not previously identified)
- All
Programs
Appendix Item
#108,
Appointment of Authorized
Agent, A new form
has been established
to allow an applicant/recipient
to designate an authorized
agent. Appointment
of an authorized agent
basically acts as
a release, as information
may be shared with
the agent regarding
the selected programs.
In addition, the agent
may be added to the
KAECSES ADDO screen
to receive copies
of all KAECSES notices.
The agent may not
apply for benefits
for the applicant/recipient
or act on behalf of
the individual in
any manner, other
than as designated.
HCBS case
managers
may be named
agents,
as well
as PACE
providers.
In situations
such as
these where
the person
holding
the position
may change,
the individual
may appoint
a specific
position
within a
given agency
or organization
as the agent.
For example,
rather than
name Mary
Smith the
agent, the
individual
may designate
My
current
case manager'
with the
XYZ
CDDO' as
the agent.
- Food
Stamp Program
Several items
in the Appendix
are being
modified
to incorporate
the changes
in Food
Stamp Non-Citizen
Eligibility
rules noted
above. Appendix
Item
#1,
the Non-Citizen
Qualification
Chart, is
being modified
to include
the new
categories
of eligible
non-citizens.
In addition,
for ease
of reference,
it is being
reformatted
to include
eligibility
requirements
for non-citizens
who entered
before 8/22/96
and those
who entered
after 8/22/96
on the same
page. KEESM
references
are also
being added,
and the
term "non-citizen"
replaces
"alien".
Appendix
Item
#2,
Guidance
on Non-Citizen
Verification
- Food
Stamp Program
is being
expanded
to include
additional
documentation
information
for several
categories
of non-citizens.
A new Appendix
Item #8A,
Guidance
on the Five
Year Residency
Requirement
- Food Stamp
Program,
is being
included
to provide
answers
to some
commonly
asked questions
about this
new provision.
- Child
Care Program
Appendix
Item #
25,
Maximum
Hourly Child
Care Provider
Rate Schedule,
has been
modified
slightly.
Information
has been
added to
the existing
February
2002 rate
schedule.
County by
county information
is now available
as well
as the front/back
rate schedule.
This information
is not new.
It is simply
now displayed
in two ways.
When SRS
implemented
the rate
adjustment
in February
2002, it
was a very
dramatic
change.
We had to
describe/display
the new
county groupings
which were
used to
determine
maximum
reimbursement
rates. Now
that this
system has
been in
place for
a year and
existing
providers
are familiar
with the
chart, it
might be
useful for
new providers
to display
actual rates
paid in
each county
(including
hold harmless).
Thus,
if a new
provider
calls SRS,
an R&R,
or looks
on the Internet,
they can obtain the rate information according
to their
county.
- Work
Programs (Not
Previously Identified)
- Appendix
Item
#
58,
Components
to
Meet
Work
Requirements/Participation,
is
being
updated
to
add
the
WIA
component
and
to
remove
the
9-month
limit
on
GED
participation.
- Appendix
Item
#
96,
Adding
TANF
Months
From
Other
State
to
KAECSES,
is
being
deleted.
This
form
is
no
longer
needed
because
a
new
screen
to
modify
the
number
of
TANF
and
GA
months
of
assistance
has
been
added
to
KAECSES.
- Appendix
Item
#
102,
OARS
Domestic
Violence/Sexual
Assault
Screening
Questions
for
TAF
Applicants,
is
being
added.
- Appendix
Item
#
103,
Self
Assessment
Form,
is
being
added.
- Appendix
Item
#
104,
Case
Management
Summary
Form,
is
being
added.
- Appendix
Item
#
105,
Self
Sufficiency
Agreement
Format,
is
being
added.
- Appendix
Item
#106,
Work
Experience
Procedure/Best
Practice,
is
being
added.
EFFECTIVE DATE
The termination of the Social Security Advocacy
Project with KLS was effective January
31, 2003.
The changes in the Non-Citizen Eligibility rules
outlined in the Food Stamp Changes section
are effective April 1, 2003.
All other policies in this revision are effective
May 1, 2003 and shall be applied to all
applications or reviews processed on after
that date.
MATERIALS OBSOLETED BY THIS REVISION
Policy Memo 99-10-11, Dependent Care Deduction
Verification Requirements, issued October
1, 1999.
Policy Memo 01-07-04, Trafficking Victims, issued
July 12, 2001.
EFFECT ON LOCAL STAFF
It is expected that the changes in this revision
will free staff from nonessential work
and allow staff to focus efforts on other
more critical areas. Clarifications are
intended to provide greater understanding
of program expectations in order to allow
faster and easier administration at the
local level. Efforts continue to be made
to allow area discretion and flexibility
in order to make prudent decisions given
basic guidelines. The work program changes
allow management areas more flexibility.
COORDINATION EFFORTS
The material in this letter and manual revision
have been coordinated with staff in the
Economic and Employment Support Section,
Child Support Enforcement, Children and
Family Policy, Health Care Policy, the
Welfare to Work (WtW) Policy Committee,
the Child Care Summit, the EES Chiefs,
the Policy Development Team, the Implementation
Planning Team, and other EES field staff.
The work program changes were also coordinated
with the Kansas Department of Human Resources
and the Kansas Department on Aging.
Sincerely,
Bobbi Mariani, Director
Economic and Employment Support
BM:MSW:jmm
|