Child Care Warnings

When saving the Child Care Plan and/or Family Plan there are several warnings that may display.  

Family Plan Detail Warnings

• Warning: End Date - The End Date must be after the Begin Date

Action Needed:  Verify that the End Date is after the Begin Date. HINT:  Check the year.

• Warning:Error! End Date - The end date must be the last date of the month.

Action Needed: Verify that the End Date is after the last day of the month.

• Warning:  Hours exceed 240 for one or more children, requires supervisor approval.

Action Needed:  See Child Care Plan Over 240 Hours - Process.

• Warning:  Child <name> is listed on another Child Care Program. Please Review.

Action Needed:  Save the Family Plan.  Using the Person View page for the child, verify the child's participation on another Child Care program.  Add/Edit Child Schedules as needed and Edit the Child Care Plan and Family Plans as needed.

• Warning:  Edit - All Child Care Plans must fall within the dates of the Family Plan.

Action Needed:  Verify the Child Care Plans display as desired, click Save to confirm the action.

NOTE: If the Family Plan End Date was shortened, a batch runs nightly to align the Child Care Plan End Date to that of the Family Plan.

• Warning:  Error!  Child Care Plan - Child Care Plans cannot be removed from Family Plan after benefits have been issued.

Action Needed:  End Date the Child Care Plan, instead of removing the Child Care Plan.

• Warning:  <Begin/End Date> - This plan overlaps with another Family Plan (ID#, <Begin Date> - <End Date>)

Action Needed:  Multiple Family Plans cannot exist for one time period.  Edit the Family Plan(s) to meet this criteria.

• Warning:  Warning!  Overridden Cost of Care does not match Calculated Cost of Care. Manual C811 will need to be edited and sent.

  Action Needed:  Take note of the overridden Cost of Care amount. Manually generate the Child Care Family Plan (C811) for the consumer. See Generating a Form for detailed steps.

• Warning:  You are saving a Family Plan with Enrollment Fees that may exceed the maximum amount. If this is correct click save, otherwise edit the Child Care Plan(s) to update the necessary Enrollment Fees.
  
  Action Needed:  Review the enrollment fee(s). If amount(s) are correct click Save. If not, Edit the Child Care Plan to enter the correct amount.
  

• Warning:  You are saving a Family Plan with future benefits. If this is correct click Save, otherwise edit Begin Date of the Child Care Plan to align with Family Plan.
  
  Action Needed:  Review the Begin Date of the Family Plan and Child Care Plan(s). If they are correct click Save. If not, Edit the Child Care Plan to update the Begin Date appropriately.

Child Care Plan Detail Warnings

• Warning: Error! End Date - The end date must be the last date of the month.

Action Needed:  Verify that the End Date is after the last day of the month.

• Warning: Child Name - The child is age 13 or older as of MM/YYYY

Action Needed:  If applicable, add a Child Care Need - Child reason or the child.

• Warning:  The chosen provider is not authorized to provide service to this child.

Action Needed:  Complete the provider referral or contact consumer to choose a new provider.

• Warning:  The chosen provider is not 'active'.

Action Needed:  Complete the provider referral or contact consumer to choose a new provider.

• Warning:  The chosen provider is at or near capacity, please confirm the capacity of this provider before creating this Child Care Plan.

Action Needed:  Contact the provider to verify capacity.

• Warning:  The chosen provider is known to an active case.

Action Needed:  Save the Child Care Plan.  Determine if the provider has an Active Non-Medical program, add/edit income if needed.

• Warning:  The Schedule overlaps with another Child Care Plan.

  
  Action Needed:  Edit the Need for Care Schedule as to not allow duplicate benefits.
  
• Warning:  You are saving a Child Care Plan with a Need for Care Schedule outside of the chosen Provider’s hours of operations. If this is correct, continue.
  
  Action Needed: If this was intentional, click Save and Return to continue saving the plan. If it was not intentional, Review the Provider Schedule and Edit/Remove/Add records as needed until the Need for Care Schedule(s) are within the provider hours.
  
• Warning:  Benefit Hours have decreased outside of review. If this is correct, click the calculate button.
  
  Action Needed:  If the Protected Hours Recalculation checkbox was selected intentionally to decrease plan hours within the review period, click the Calculate button. If the Protected Hours should not be recalculated, ensure the checkbox is not selected before clicking Calculate.
  
• Warning:  Hours - Out of Home Relative cannot be authorized for more than 215 hours per month.
  
  Action Needed:  Override the Approved Benefit Hours to equal or less than 215.
  
• Warning:  Error! Need for Care Schedules - At least one Need For Care Schedules should be added in plan.
  
  Action Needed:  Add a Need for Care Schedule.
  
• Warning:  Error! <Required Field> - Field is required.  Please choose a value..
  
  Action Needed:  Complete all required fields.