MPI is the centralized storage of principal information for each consumer in KEES.
The MPI serves as the system of record for all person-based information throughout KEES.
MPI issues a “client ID number” that identifies a person throughout KEES in addition to the legacy systems: Child Support Services (CSS), Kansas Management Information Systems (KMIS), Family and Children Tracking System (FACTS) and Kansas Initiative for Decision.
The KEES MPI uses the same client ID numbering scheme used in legacy systems.
This is done by accessing the Person Search page. It is important to complete a thorough search to avoid creating duplicate persons or additional case numbers during the File Clearance and Registration process.
Select Case Info from Global Navigation. The Person Search page displays.
Complete a search with as much of the consumer’s information as possible:
First Name and Last Name
Social Security Number
Date of Birth
Client ID (10 digits)
NOTE: Case Number search results will always be returned by TPI. Case Number is unique to KEES and is not stored in the MPI.
*The chart below represents search criteria that will always return a result as long as all fields used are an exact match*
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MPI – Exact Match searches that will return a result on Person Search |
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Client ID |
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First Name, Last Name, SSN & Date of Birth |
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First Name, Last Name & SSN |
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First Name, Last Name & Address |
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SSN & Date of Birth |
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First Name, Last Name & Date of Birth |
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SSN Only |
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First Name, Last Name & Gender |
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First Name, Middle Name/Initial & Last Name |
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Last Name & Gender |
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First Name & Last Name |
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Last Name Only |
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Address Only |
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Last Name & Date of Birth |
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Last Name & SSN |
NOTE: If any combinations not listed above is used to execute a search, KEES will return the following error: ‘Error! Last Name - A Value for either Last Name, Social Security Number, Case Number, Client ID, Address Line 1 plus City/State or Address Line 1 plus Zip Code is required’
NOTE: If the consumer is not found, both First Name and Last Name fields utilize a wild card search. Therefore, the user can enter partial first and last names to get a larger return on their search. For example, if the user was looking for Barbara Jenkins, they could enter Bar in the First Name field and Jenk in the Last Name field. This would return any persons whose first three letters of their first name are ‘Bar’ and the first four letters of their last name are ‘Jenk’.
Enter the search criteria and click the Search button.
If the person is found, proceed to STEP 6.
If the person is not found, proceed to STEP 9.
If the user is uncertain about whether the correct person is listed, proceed to STEP 4.
Click the Name hyperlink to view more detailed information about this consumer. The Person View page displays.
Click the Case Number hyperlink to review the Case Summary page for that particular case or click the Cancel button to return to the Person Search results.
If the person selected is the correct person, proceed to STEP 8.
If the person selected is not correct, proceed to STEP 3 to continue Person Search.
Click the Name hyperlink. The Person View page displays more detailed information.
Determine if the person has a usable case number. A usable case number must have only Non-Medical program blocks and must have an appropriate Case Head for the application.
NOTE: Foster Care, Adoption Programs and LIEAP should always be on their own case number.
See Usable Case Number for more information.
Click the Case Number hyperlink to review the Case Summary page for that particular case.
While on the Case Summary page, in the All People Associated with the Case section, click the Person’s Name to navigate back to the Person View page. Follow STEP 7 -- STEP 8 to research other case numbers associated to the same person.
Clicking the Cancel button while on the Person View page returns the user to the Person Search page to begin another search.
If a usable case number is found, proceed to Existing Case Manual Application Registration for all applications (including e-Applications).
If all applicants are unknown to KEES, or known to KEES with no usable case number, proceed to New Case Manual Application Registration or New Case e-Application Registration .
Click the Refine Your Search link at the top of the Person Search page to adjust the search criteria entered.
If a usable case number is found, proceed to Existing Case Manual Application Registration for all applications (including e-Applications).
If all applicants are unknown to KEES, or known to KEES with no usable case number, proceed to New Case Manual Application Registration or New Case e-App Registration.