Bid Procedures

Purchases of equipment not on State Contract costing $5,000 or more with the following service codes are required to go through Purchasing: 410, 411, 412, 413, 414, 416, and 620. When the cost entered in “Unit Price” on KMIS equals or exceeds $5,000, the system refers it to Purchasing. When there are multiple components, the estimated total cost must be entered on the first line under “Unit Cost” and the components should be listed on the following lines with item costs listed under “Service to Be Provided” rather than “Unit Cost.”

When Purchasing is ready to award the bid, they will notify the counselor and seek approval. The counselor can reject the low bid on reasonable grounds. If the bid is more than the amount authorized, a second approval is required. Payment is authorized within thirty days of delivery and inspection of the completed product.

Effective Date: April 26, 2005