Introduction
A course should be created for all trainings that will be offered more than once and/or will involve more than three people. A course code is a required field for course records in the Pathlore LMS. This page provides guidelines on how to create an informative course code.
A Course Code Example
A course code consists of ten alpha-numeric characters in the following format.
|
SD |
IM |
RG |
0 |
1 |
01 |
Responsible Unit
The responsible unit is the unit that originated the course or, if the training was developed outside the agency, the unit sponsoring the training. This may not be the unit conducting the training but the unit responsible for its development.
Responsible Unit Codes
- AS - Administrative Services
- AU - Audits
- CN - Conferences/Seminars not sponsored by a single entity
- EE - Economic and Employment Services
- ER - East Region
- FC - Foster Care Licensing
- HP - Division of Health Care Finance (formerly HPA)
- HR - Human Resources
- IT - Information Technology Services
- KC - Kansas City Region
- KE - KEES
- KN - Kansas Neurological Institute
- KV - KVC Behavioral Healthcare
- LS - Larned State Hospital
- OD - Organizational Health & Development (formerly SD for Strategic Development)
- OF - Office of the Secretary
- OS - Osawatomie State Hospital
- PP - Prevention and Protective Services (formerly CFS)
- PR - Personnel Services
- PS - Parsons State Hospital
- RV - Department of Revenue
- RS - Rehabilitation Services
- SF - St. Francis Ministries
- WI - Wichita Region
- WR - West Region
General Category
The general category indicates the broad type of training or the people to whom the training would be applicable.
General Category Codes
- AG - Agency General
- ES - Environmental Safety
Activities which promote a safe environment - GS - General Skill Development
Improves employees’ ability to function in the work environment and/or improves productivity; Most employees in the agency could benefit from activities in this category. - HR - Human Resources
Includes specific organizational unit policies, procedures, and activities - IM - Information Management
Manual or automated activities related to the access, collection, storage and analysis of data/information. - MD - Medical
Activities related to health maintenance and/or remediation. - OP - Organizational Procedures
Policies and procedures governing the functioning of the organization (non-human resource policies and procedures) - QI - Quality Improvement
Involves individual or team activities focused on improving work processes and/or facilitating organizational change - PS - Program Specific
Initial and/or on-going education related to major program functions and/or a specific organizational unit - SF - Support Functions
Initial and/or on-going education related to specific positions that support the delivery of major program functions
Sub-category
The sub-category indicates the specific type of training.
Sub-category Codes
Environmental Safety (ES)
- EP - Emergency Preparedness
- EQ - High Risk Equipment
- HM - Hazardous Material
- IC - Infection Control
- MN - Maintenance
- OR - Orientation
- RM - Risk Management
- SS - Safety & Security
- UM - Utilities Management
General Skill Development (GS)
- AS - Assessments
- CO - Communications (verbal/Written)
- CR - Customer-Relations
- SI - Self-Improvement
Human Resources (HR)
- CO - Communications
- CP - Certification Programs
- CR - EEO/Civil Rights
- OR - Orientation
- PP - Policies & Procedures
- PS - Personnel (How to hire/motivate)
- SD - Staff Development
- SU - Supervisory/Management Training
Information Management & Technology (IM)
- AV - Audio/video Equipment
- CL - Computer Literacy
- CO - Communications
- DB - Database Software
- EM - E-Mail Software
- GR - Graphics
- IN - Internet
- LW - LAN/WAN
- OS - Operating Systems
- PL - Programming Languages
- PS - Program Specific
- RG - Pathlore System
- SE - Information Security
- SH - SHARP System
- SP - Spreadsheet Software
- TC - Telecommunications
- WP - Word Processing
Medical (MD)
- AD - Anxiety Disorders
- CP - Certification Programs
- CS - Clinical Skills
- DT - Dental
- ER - Emergency Response
- GR - Gerontology/LTC
- HP - Health Promotion
- HS - Habilitative Services
- MD - Mood Disorders
- OP - Other Psychiatric Disorders
- OR - Orientation
- RX - Pharmacology
- PD - Personality Disorders
- PH - Physical Health
- TD - Thought Disorders
Organizational Procedures (OP)
- AD - Administrative
- OR - Orientation
- SE - Security
- ?? - Individual agency codes
Quality Improvement (QI)
- AD - Administrative
- OR -Orientation
- PI -Performance Improvement
- QM -Quality Management
- TD -Team Development
Program Specific (PS)
- AP - Adult Protective Services
- AS - Administrative Services
- AU - Audit Services
- CC - Child Care
- CD - Chemical Dependency
- CS - Child Support Services
- CW - Child Welfare
- DD - Developmental Disabilities
- DI - Diversity
- EE - Economic & Employment Services
- EP - Employment Preparation
- FA - Family Assistances
- HR - Human Resources
- HS - Habilitative Services
- HT - Human Trafficking
- LE - Legal/Ethics
- MH - Mental Health
- NU - Nursing
- OR - Orientation
- PL - Personalized Lifestyle
- VR - Vocational Rehabilitation
Support Functions (SF)
- AD - AM with disability Accommodations
- BS - Business Services
- CS - Custodial Services
- FS - Food Services
- MN - Maintenance & Repairs
- OR - Orientation
- OS - Office Services
- SE - Security
- VM - Vehicle Maintenance & Repair
Local Use
This single digit can be used as needed by the unit responsible for the training to provide additional categorization. If there is no specific motivation for its use, the local use number should be zero.
Level
This single digit signifies the relative ranking of the course within each sub-category based on difficulty and prerequisites. A course should have a level number higher than any prerequisites.
Level Codes
- 0 - Introductory
- 1 - Basic
- 2 - Intermediate
- 3 - Advanced
- 4 - Updates
Specific Number
The last two digits identify the specific course within the level. This allows each unique combination of the preceding eight alpha-numeric characters to have up to 99 courses.
Additional Considerations
Courses are revised from time to time to keep their content up-to-date and to respond to changing training needs. If the course still fulfills the same training needs, the course number should remain the same to facilitate training and reporting requirements. However, if the course is designed to address different training needs, a new course code should be generated. If in doubt, please consult with Strategic Development for guidance.
Questions
If you have any questions about how or when to create a course code, please contact DCF.LMS support@ks.gov.