Kansas Department of Social
and Rehabilitation Services
Janet Schalansky, Secretary
Integrated Service Delivery - Candy Shively, Deputy Secretary (785) 296-3271
Economic
and Employment Support - Sandra Hazlett, Director (785) 296-3349
MEMORANDUM
| To: EES
Chiefs and Staff |
Date: REVISED
June 17, 2002 |
| From: Sandra Hazlett | RE: Implementation Instructions for 24 months prospective time limit for GA |
This memo gives instructions for implementation of a modified General Assistance program implemented through KEESM Revision #10. Effective July 1, 2002 a prospective 24 month life time limit on the receipt of General Assistance benefits is being implemented. General Assistance includes Medikan. As a result, each month of GA received on or after July 1, 2002 will count towards the 24 month life time limit.
Systems Tracking
The MOCA screen and KAECSES system counter is being created to track and count
the number of months GA (including GA-RN) is received. Only months in which
the individual is coded IN will be considered and only paid benefit months will
be counted. This includes any overpayment months. Payment types to be counted
are PX, PM and PD.
Current number of months will be displayed on HOSU, CAP2, and CLPR. Examples screens below show modifications reflecting the number of months of GA received.
CAP2 CASE
PROFILE - PAGE 2 012302
07:19
COREVIEW
C
CASE NAME: Smith, Mary
CASE NUMBER: 09999999
MR
RECEIVED: 011702 INTERIM DUE DATE:
LAST ACTION: CHANGE MRRE 011702 PARENTS-IN-HH:
GA MOS: Xxx ID: 00000000000 TAF
MOS: 033 ID: 0000000000
PROG BEN
APP HH
HH PROG STATUS
REV CURRENT CURRENT
PROG ALERTS PRO RECD
SIZE TYPE STATUS DATE
DUE BENEFIT
MONTH
AF 1W 102401
102401 02 2N
OPEN 112701
0902 309.00
0202
AM
02401 102401
OPEN
112701 0202
FS
02401
102401 02 RE
OPEN 112701
0902 233.00
0202
MA CM 110700
040401 CLOSED
073101 0302 0801
MP 061297
061297
CLOSED 073197 0897
PARTICIPATION
ME PERSON
CLIENT NAME CLIENT NO DOB
RE S SSN
AF FS
AM
SU ALERTS
SMITH, MARY 0000111111 110379 PI
F 999999999 IN
IN OU E1
1W
SMITH,TAYLOR 0002222222 011098 CH F
999999999 IN IN
OU
CLPR CLIENT
PROFILE 012302
07:22
COREVIEW
C
NAME/ALIASES CLIENT
ID: 0000111111 --S
Y S T E M S--
SMITH, MARY
S.S.N.:
999 99 9999 VR:
V :A:C:K:K:F:
BIRTHDATE:
11031979 SEX: F
:E:S:C:P:A:
TAF
MOS: 33 GA MOS:XXX Y
Y Y Y Y
ALERT:
E1 1W
PART CASE
PART PART
DEN/
PGM CODE
NUMBER START END
STAT SECTION UNIT CSLD REL CLO ALERTS
01 AF IN
01000000 102401
OP
247
3 06 PI
1W (10/01 - 0102 = 4 mos)
02 FS IN
01000000 102401
OP
247
3 06 PI
03 MA IN
01000000 070101
OP
331
1 17 PI
04 MA DI
01000000 060101 073101
CL 247
3 06 PI
OS
HOSU
HOUSEHOLD
SUMMARY - PAGE 1
012502
08:21
PROSPECTIVE
COREVIEW C
CASE NAME: JONES, BONNIE J CASE
NUMBER: 91212121
RESIDENCE: 1 MAIN STREET
ANYWHERE
KS
66749
PARENTS IN HH:
HOUSEHOLD MEMBERS MONTHS
SSN
REL
DOB AGE
SCHOOL
TAF GA
JONES, BONNIE J
14
16 999
99 9999 PI 09051954
47
JONES, JAMES L
14
16 999
99 9999 CH 03141988
13
LIQUID RESOURCES
TYPE
AMOUNT
CROSS, BONNIE J
PERSONAL
CHECKING
10.67
UNEARNED INCOME
AMOUNT
RECEIVED BY
CA ON-GOING GRANT
309.00
JONES,
BONNIE J
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Notices
GA notices G101, G104, G105, G106, G107, G191, G192, G193, and G196 are being
modified to include information regarding the 24 month life time limit. Worker
enterable fields are being added to inform the client how many months GA has
been received on or after July 1, 2002 at approval and review. A notice will
be created to be sent out on a regular interval basis once the system counter
is in place, similar to the X088 notice for TAF. More information will be provided
once this is in operation.
The following informational
notice has also been developed that is being sent to all GA recipients who have
received benefits for the month of June to inform them of the policy change.
This notice will be sent out via KAECSES on June 18, 2002.
Informational
Notice
General Assistance Program Changes
This is to let you know that starting July 1, 2002 the General Assistance (GA) program is changing. There will now be a 24 month life time limit for receiving General Assistance which includes Medikan health care coverage. Each month you receive GA starting with the month of July 2002 will count towards the 24 month life time limit. GA benefits received before July 2002 will not count toward the time limit. Once an adult member of your household receives 24 months of GA benefits your case will close.
Because of this time limit it is very important that you follow through with your application and/or appeal for disability benefits through Social Security. If you do not have anyone helping you with this process, please call your Economic and Employment Support worker at the local Social and Rehabilitation Services (SRS) office.
This notice is for information purposes only. You will receive another notice when any action is taken on your case.
Pursuit and referrals
for SSA/SSI benefits
Due to the time
limit it is important to make immediate referrals to SSA and KLS on newly approved
cases, as well as making sure that the IAR forms are completed at time of application
and sent in timely. If the recipient is later approved for SSA/SSI benefits
such timeliness is important to protect the filing date for Medicaid purposes
and for GA reimbursement purposes. Additional policy has been included in section
2315 regarding the protected filing date. Medicaid eligibility will need to
be authorized on the system once SSI/SSDI is approved and this is to be done
by setting up the appropriate SI or MS case at the time disability approval
information is received by the agency. It is important that the SI or MS is
backdated to the specified protected filing time via the disability onset date.
This will ensure coverage for medical services that were not covered under Medikan
and will ensure federal reimbursement for the Medikan funded services incurred
by the agency.