9371 Review Periods
for Cash - TANF cases, including those eligible for the Work
Incentive payments, shall be reviewed at least once every 12 months. The
review will not be shortened or extended to coincide with the Work Incentive
payment months.
Grandparent as Caregiver cases shall be reviewed at least once every 24
months.
9372 Review Periods for Food Assistance - The review periods are as follows:
12 months - All households shall be certified
for 12 months with the exception of those certified for 6 months or
24 months as described below.
a. A mid review contact with the household must occur in the 6th month
of the review period to determine if the household has any changes
in circumstances requiring case action. This mid review contact
is accomplished by the sending of the Interim Report.
b. The Interim Report will be sent automatically and the due date will
be automatically determined by the system.
c. The Interim Report is mailed on the 5th day before the end of the
month, unless the 5th day is a non-work day, then the form is mailed
the first work day prior to the 5th calendar day before the end of
the month.
d. Information reported on the Interim Report shall be used to determine
eligibility and the amount of benefits for the remainder of the 12-month
review period.
e. Automatic closure of the food assistance case will occur if the
Interim Report Form is not registered by the end of the month. An
automatic notice of closure is sent. Adequate notice must be provided
of any changes from the prior benefit level based on information reported
on the report form. If the household returns the form or provides
needed information in the month following the month of closure, the
case shall be reinstated per 1423.
6 months-Households
residing in shelters for battered persons and children shall be certified
for a 6-month period because there is a substantial likelihood of
frequent and significant changes in income or household status for
household in these situations.
24
months - Households where all adults are elderly or disabled
with no earned income shall be certified for a 24-month
period. As a condition of certifying for 24 months, the following
provisions apply:
A mid review contact with the household must occur in the 12th month of the review period to determine if the household has any changes in circumstances requiring case action. This mid-review contact is accomplished by the sending of the12 Month Report Form.
The 12 Month Report Form will be sent automatically
and the due date will be automatically determined by the system.
The 12 Month Report Form is mailed on the 5th day before
the end of the month, unless the 5th day is a non-work day, then
the form is mailed the first work day prior to the 5th calendar
day before the end of the month.
Information reported on the
12 Month Report Form shall be used to determine eligibility and
the amount of benefits for the remainder of the 24-month review
period.
NOTE: If a household is certified for 24 months and
the household 1) subsequently gets earned income or 2) an adult who
is not elderly or disabled is added to the food assistance case, the
household can no longer be certified for 24 months. If there are more
than 12 months left in the review period, the review period must be
modified to a 12-month review period. If there are 7 months to 12
months left in the review period, the review period does not need
to be changed. If there are 6 months or less left in the review period,
the changes to the review period can be made at the time of review.
When determining how many months are left in the review period, start
counting with the benefit month the person or earned income is added
to the case.
Example: Mary gets SSI and her review period is 2/1/08 through 1/31/2010.
Mary calls on March 5th, 2009 and reports she started working at WalMart.
Earned income is added for the benefit month of April 2009. 10 months
are left in the review period starting with April 2009. An interim
report will now be due July 2009 based on a January review due date.