10034 Provider Responsibilities -

1. Obtain appropriate forms from the local DCF office. Provider may be instructed to return the completed forms by mail.
   
   NOTE: Providers are encouraged to develop contracts regarding payment policies and charges to parents, and regulated providers are required to use contracts and submit a copy of their basic contracts with their enrollment documents for approval. Following approval of an agreement with DCF, if providers wish to make changes in their payment policies, they will need to submit their changes to DCF provider enrollment staff for approval of the changes. Providers should be referred to the local Child Care Resource and Referral Agency for assistance in developing a contract to be used with all parents.
    

2. Provide DCF with information regarding legal status with KDHE or licensing entity if enforcement action is pending for applicable provider type.
    

3. Develop record keeping policies and documentation of attendance. Complete and maintain on file daily attendance record signed by DCF eligible parents. Maintain records for a period of three years.
    

4. Unregulated Legally Exempt providers must comply with DCF discipline policy. This policy does not allow spanking or hitting a child even if the parent-guardian-caretaker gives written or oral permission. (Refer to Appendix for Policy Statement on Discipline)
   
   Regulated providers must comply with discipline policies as referenced in KDHE regulation.
    

5. Maintain minimum health and safety requirements for provider type:
    

6. 1. Out-of-Home and In-home relative providers are expected to complete and maintain Health and Safety Standards Checklist included in the C-10.
       

   2. All Unregulated Legally Exempt Facilities are expected to maintain a facility that meets or exceeds minimum standards required for the provider type.
       

   3. Regulated providers must maintain a facility that meets or exceeds minimum licensing and registration regulations.
       

6. Submit a Rate Modification Request when any change occurs in the rate charged if providing care to the private sector.
    

7. Notify EES staff when any of the following occur:
    

8. 1. A child transfers or no longer attends and no notice was received from DCF.
       

   2. Change in status with sponsoring agency in regard to health and safety standards.
       

   3. Change in operation (e.g., name change, address, telephone numbers, ownership, household members/staff, hourly rates charged to the private sector, or specialized services available for a child with disabilities).
       

   4. If a license is terminated, closed or revoked.
       

8. Agree to prohibit smoking in the home during hours children are in care.
    

9. Provide parents of children in care with tax ID number or social security number.
    

10. Respond to renewal requirements.
     

11. Maintain confidentiality of any information received regarding client child care subsidy cases.
     

12. Agree to comply with all applicable State and Federal laws, statutes and regulations, such as, but not limited to, provisions of the American With Disabilities Act (42 U.S.C. 12101 et. seq.) (ADA).

NOTE: All child care providers are mandated reporters. When they suspect a child has been injured as a result of abuse or neglect, a report shall be made to DCF or the local law enforcement agency.