Publication Date: July 1, 2026
K.S.A. 38-2209 establishes the confidentiality requirements for child in need of care records. To protect the privacy of children involved, these records are only disclosed as allowed by K.S.A. 38-2210 through K.S.A. 38-2213.
DCF may charge fees for copies of case record materials as specified in Kansas Administrative Regulation (K.A.R. 30-2-12).
A. Request for guardianship, custodianship, or foster care records:
1 Process for requesting records:
a. The following documents and forms are required:
i. PPS 0332 - Adult Former Foster Child Requesting Case File Information
ii. Copy of birth certificate or current driver's license or government issued ID
b. Return Forms to DCF
i. Mail to: Attention: Records Custodian
Kansas Department for Children and Families
Office of the General Counsel (OGC)
555 S. Kansas Avenue, 6th Floor
Topeka, KS 66603
2. Upon receiving a request, OGC shall:
a. Refer the request to the appropriate region.
3. Upon regional staff receiving a request, DCF shall complete the process outlined below, and consult with the regional attorney, as needed:
a. Search available systems and records, including the PPS Adoption Record Archive Imaging system, and regionally maintained case records, as applicable, and provide copies, unless DCF maintained the original, of the following documents, if available:
i. Original birth certificate, citizenship documents, or both
ii. Social Security Card or verification of social security number
iii. Social history
iv. PPS 5340 Medical and Genetic Information for Child
v. Permanency plans
vi. School records
vii. Miscellaneous: Newspaper articles, letters/correspondence addressed to the foster child, awards, or pictures. (If items were not provided upon release)
viii. Independent Living files, as outlined in PPS 0430, section 11.
b. Redact all information identifying resource parents and other individuals listed in case information in a non-professional capacity:
i. Names, addresses, and contact details:
A. Extended family members or close associates of the resource parents.
B. The primary resource parents but also other adults and children living in the home.
C. Other children or youth in the resource home, including foster children, adoptive children, and biological children.
D. Babysitters, respite care providers, or any other individuals who provide care or services to the children.
4. The regional attorney shall review all documents prior to sending to Records Custodian to provide to the requesting person.