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9231 Child Welfare Case Management Provider ICPC Non-Financial Responsibilities as the Sending State

 

The Child Welfare Case Management Provider (CWCMP) designated Interstate Compact on the Placement of Children (ICPC) liaison staff shall understand the ICPC articles and regulations and monitor all timelines regarding the ICPC process on cases assigned to their case manager staff, to assure that all required services are being provided timely and in compliance with ICPC.

 

  1. Child Welfare Case Management Provider ICPC liaison staff shall:
    1. Ensure that all placements made in other states are in compliance with the ICPC.
    2. If a staff person learns of a placement of a child in another state, which was made in violation of ICPC, the Child Welfare Case Management Provider liaison staff shall notify the designated Kansas ICPC Specialist for resolution. If issues are not resolved, the Kansas Deputy Compact Administer (DCA) may be contacted.
    3. Ensure that all case managers assist the court in adhering to ICPC requirements. The Guardian Ad Litem or Child Welfare Case Management Provider attorney or PPS regional attorney or prosecutor may be helpful if kept informed.
    4. Ensure ICPC approval from the receiving state is received, prior to allowing the child to be placed in another state and prior to requesting consent to adopt. The approved PPS 9130 (ICPC 100A), Interstate Compact Placement request form shall be received by the CWCMP ICPC liaison prior to placement, in order to be in compliance. The ICPC 100A is a legal binding contract between both states while services are being provided.
    5. Notify the designated Kansas ICPC Specialist and Child Welfare Case Management Provider attorney immediately, per local procedures, if the court orders placement of a child into another state without prior ICPC approval.
    6. When the placement of a child in another state has been made, the ICPC liaison shall confirm the date of placement and forward, or upload in NEICE the completed PPS 9135 (ICPC 100B) to the designated Kansas ICPC Specialist within 3 days of placement. The receiving state will not provide supervision or services until they have received a completed ICPC 100B form that confirms the placement has occurred.
    7. Neither the Child Welfare Case Management Provider ICPC liaison, regional DCF staff, nor the Child Welfare Case Management Provider staff is to contact the Compact Administrator in the receiving state. If it is warranted, the responsible worker shall request the designated Kansas ICPC Specialist to negotiate and resolve issues with the receiving state. The Deputy Compact Administrator (DCA) will be contacted by the Kansas ICPC Specialist, should further assistance be required.  
    8. Provide ongoing ICPC case management to ensure timelines are adhered to, including but not limited to the following:
      1. Assuring a completed PPS 9135 (ICPC 100B) is sent, or uploaded in NEICE to the designated Kansas ICPC Specialist immediately, when:
        1. A child is placed in another state
        2. The type of referral changes, example: from Foster Care to Adoption
        3. The child achieves permanency and case is closing
        4. A family moves after the child is placed
        5. Any child is returned to Kansas.
      2. Immediately follow up with the designated Kansas ICPC Specialist regarding issues/concerns outlined in the progress report.
      3. Ensuring that all court reports are prepared and submitted to the court by due dates, requesting any information needed from the designated Kansas ICPC Specialist at least 10 days in advance of the court report due date.
      4. Forward, or upload in NEICE all court decrees to the designated Kansas ICPC Specialist upon receipt.
  2.  Child Welfare Case Management Provider Case Manager or designee shall:
    1. Contact the potential placement resource to discuss the requirements for ICPC placement approval and ascertain if the placement resource is a viable option, in advance of making an ICPC referral.
    2. Complete the Statement of Case Manager Regarding ICPC Potential Placement form (PPS 9100). If the potential placement was requested or ordered by the court, sign and submit the PPS 9100 to the court to advise the court if the placement resource is a viable option or not; and if an ICPC home study will be requested.
    3. When it has been determined the placement resource is a viable option for placement of the child(ren), prepare the ICPC referral packet.
    4. Forward ICPC referral packet to regional Child Welfare Case Management Provider ICPC liaison for review and signature.
    5. The Child Welfare Case Management Provider ICPC liaison will then forward, or upload in NEICE the packet to the designated Kansas ICPC Specialist.
    6. Provide ongoing case planning for the child and all services needed to meet the case plan goal.
    7. Ensure that all court reports are prepared and submitted to the court by due dates.
    8. Make travel arrangements to place the child and return the child, if necessary. (Refer to PPM 9230 for Financial Responsibilities as the Sending State.)
    9. Complete the ICPC 100B form showing the date placement was made or change in placement status and forward it to the Child Welfare Case Management Provider ICPC liaison. This is required for the receiving state to begin supervision. Per the compact, the receiving state is required to make an in-person visit with the child and family within 30 calendar days of the receipt of the 100B and continue supervision with monthly in-person visits.
    10. Ensure timely receipt of progress reports, as requested on the PPS 9130 (ICPC 100A), by email to the designated CWCMP ICPC liaison, who will contact the designated Kansas ICPC Specialist to follow up.
    11. Request status report of home study or progress report by email to the designated CWCMP ICPC liaison, at least one week prior to court report due date. The CWCMP ICPC liaison will forward, or upload in NEICE the request for a status report of the home study or progress report to the designated Kansas ICPC Specialist for follow up with the receiving state.
    12. When a placement has been monitored for a period of usually at least six months and it appears appropriate to close, send a request for concurrence to the receiving state through the designated Kansas ICPC Specialist.

The receiving state continues supervision until supervision is terminated by the sending state. Concurrence of the receiving state compact administrator for termination of supervision should be sought by the sending state prior to termination. Concurrence is when the receiving and sending Compact Administrators agree to a specific action pursuant to ICPC. Concurrence to discharge is when the receiving ICPC office gives the sending agency written permission to terminate supervision and relinquish jurisdiction of its case pursuant to Article V leaving the custody, supervision and care of the child with the placement resource.

 

Supervision shall continue until one of the following occurs:

      1. the child reaches the age of majority or is legally emancipated; or
      2. the child’s adoption is finalized; or
      3. legal custody of the child is granted to a caregiver or a parent and jurisdiction is terminated by the sending state; or
      4. the child no longer resides at the home approved for placement of the child pursuant to Article III(d) of the ICPC; or
      5. jurisdiction over the child is terminated by the sending state; or
      6. legal guardianship of the child is granted to the child’s caregiver in the receiving state; or
      7. the sending state requests in writing that supervision be discontinued, and the receiving state concurs.
    1. Complete the Financial Medical Plan (PPS 9140) needed for financial planning (Title IV-E and/or SSI eligibility) and referrals for the Interstate Compact on Adoption and Medical Assistance (ICAMA), when the child is placed for adoption and has a signed adoption assistance agreement.
    2. When permanency is achieved, send completed ICPC 100B and of the Decree of Adoption or appropriate court order to the ICPC liaison, who shall forward, or upload in NEICE to the designated Kansas ICPC Specialist.
    3. Upon closure due to achieved permanency and sending state concurs or due to a placement disruption, the PPS 9200 Section V. Monitoring Case Closure and provide to FACTS Data Unit and PPS Eligibility Unit.