10034 Provider Responsibilities (Excluding In-Home)

10034 Provider Responsibilities -

Obtain appropriate forms from the local DCF office. Provider may be instructed to return the completed forms by mail.

NOTE: All providers except relative providers are required to develop contracts regarding their payment policies and charges, and to use them with the families they serve. Relative providers are strongly encouraged to develop and use such contracts. Copies of providers' basic contracts must be submitted with their enrollment documents for approval. Following approval of an agreement with DCF, if providers wish to make changes in their payment policies, they will need to submit their changes to DCF provider enrollment staff for approval of the changes. Providers should be referred to the local Child Care Resource and Referral Agency for assistance in developing a contract to be used with all families.
Provide DCF with information regarding legal status with KDHE or licensing entity if enforcement action is pending for applicable provider type.
Develop record keeping policies and documentation of attendance. Complete and maintain on file daily attendance record signed by DCF eligible families. Maintain attendance records for a period of three years.
Unregulated Legally Exempt providers must comply with DCF discipline policy. This policy does not allow spanking or hitting a child even if the parent-guardian-caretaker gives written or oral permission. (Refer to Appendix for Policy Statement on Discipline)

Licensed providers must comply with discipline policies as referenced in KDHE regulation.
Maintain minimum health and safety requirements for provider type:
1. Out-of-Home and In-home relative providers are expected to complete and maintain Health and Safety Standards Checklist included in the C-10.
2. All Unregulated Legally Exempt Facilities are expected to maintain a facility that meets or exceeds minimum standards required for the provider type.
3. KDHE Licensed providers must maintain a facility that meets or exceeds minimum licensing and registration regulations.
Submit a Rate Modification Request when any change occurs in the rate charged if providing care to the private sector.
Notify eligibility staff when any of the following occur:
1. A child transfers or no longer attends and no notice was received from DCF.
2. Change in status with sponsoring agency regarding health and safety standards.
3. Change in operation (e.g., name change, address, telephone numbers, ownership, household members/staff, hourly rates charged to the private sector, or specialized services available for a child with disabilities).
4. If a license is terminated, closed or revoked.
Agree to prohibit smoking in the home during hours children are in care.
Provide parents of children in care with tax ID number or social security number.
Respond to renewal requirements.
Maintain confidentiality of any information received regarding client child care subsidy cases.
Have a policy in place that allows a 60-day grace period for families who are experiencing homelessness or for child(ren) who are in a foster care to get required documentation and immunizations for enrollment. Families will not be turned away from enrolling because such documentation is not readily available due to their current situation. Licensed child care providers will not be found in noncompliance during the 60-day grace period.
Agree to comply with all applicable State and Federal laws, statutes and regulations, such as, but not limited to, provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et. seq.) (ADA).

NOTE: All child care providers are mandated reporters. If the mandated reporter has reason to suspect that a person has been harmed as a result of physical, mental or emotional abuse, neglect, or sexual abuse, the person shall report the matter promptly to the Kansas Department for Children and Families and/or law enforcement when the Kansas Department for Children and Families is not open for business. K.S.A. 38-2223