1513 Availability of Benefits - Cash, food assistance and child care benefits are available electronically via the Kansas Benefits Card as follows:

 

1513.1 Cash and Child Care Benefits
 

  1. Monthly - Regular monthly, benefits will be available at 6:00 a.m. on the first day of the month. Cash and child care benefits will be available on this date regardless of which day of the week it falls. Availability does not change due to weekends or holidays.

    Example:     TANF or Child Care benefits are authorized on the system for November '17 on October 1, with a regular EDBC. The benefits would be available to the client at 6:00 A.M. on November 1.
  2. Daily - Regular benefits for a past or current month will be available to the client the following day at 6:00 a.m. Regular benefits authorized for a future month  will be available to the client on the day after the first work day of that month. (This is only applicable during the few days at the end of the month between the monthly run and the first day of the next month.)

    If a child care benefit is authorized for the current or past month, the benefits will be available to the client the following day at 6:00 a.m. This may also apply to a future benefit month if the authorization is during the few days at the end of the month between the monthly run and the first day of the next month.


    Cash Example:     TANF benefits are authorized for November on October 29 with a regular EDBC run. The benefits would be available to the client at 6:00A.M. on the first work day in November.

    Child Care Example:     CC Benefits are authorized for September, October and November on October 29 The benefits for September and October would be available to the client at 6:00 A.M. on October 30. The benefit for November will be available 6:00 a.m. on November 1.
     

    Immediate (Not Applicable to Child Care): Cash benefits can be available immediately by the worker if the Immediacy Indictor is set to Immediate on the EDBC Summary page. Staff should only use this indicator when there is an immediate need for cash and the client already has a Kansas Benefits Card or is in the office so an initial card can be issued. Immediate issuance is not limited to initial benefits.

     

1513.2 Food Assistance Benefits
 

  1. Monthly - Regular monthly food assistance benefits will be available by 6:00 a.m. based on the first letter of the client's last name as follows:
A - B on the 1st M on the 6th
C - D on the 2nd N - R on the 7th
E - G on the 3rd S on the 8th
H - J on the 4th T - V on the 9th
K - L on the 5th W - Z on the 10th

Food assistance benefits will be available on these days regardless of which day of the week they fall. Availability does not change due to weekends or holidays.

NOTE: Monthly issuance under EBT will be done in one process the second work day before the end of the month. This means that once the monthly benefits are paid, any additional benefits for the issuance month will be supplemental.

  1. Daily - Benefits authorized for the current month or a past month are available to the client by 6:00 A.M. the day following the authorization. Benefits authorized for a future month are available to the client by 6:00 A.M. on the day after the first work day of the month. (This will only occur when future month benefits are authorized on the last work day of the month after the monthly issuance has been transmitted and before the first day of the next month.)
     
  2. Expedited - If a food assistance benefit is expedited and the Immediacy Indictor is set to Immediate on the EDBC Summary page, benefits are immediately available to the client. The process should only be utilized when needed to meet the expedited time frame. See NOTE that follows.


NOTE: In addition to immediate availability of expedited benefits, any food assistance benefit type (initial, regular, supplemental and restored) issued via Immediate issuance will go to eFunds immediately and be available to the client immediately. Use of Immediate issuance for reasons other than expedited benefits should be limited to emergency situations.

1513.3 Replacement of Lost or Stolen Benefits - Benefits which have been withdrawn from an EBT account shall not be replaced unless the agency erroneously credited benefits to the wrong account. See the EBT System Guide in the Appendix for EBT procedures regarding replacement of lost or stolen Kansas Benefits Cards and other benefit access problems.
 

Lost, stolen, or forged warrants may only be replaced pursuant to the procedures set forth in the Administrative Procedures.
 

No provision is available for replacement of lost or stolen money or food. See Item (14) in the EBT System Guide in the Appendix for provisions regarding replacement of food (purchased with food assistance benefits) destroyed in a disaster.
 

1513.4 Moving/Travel Out-of-State - Refer to the EBT System Guide, Appendix Item V-1, Number 10.
 

1513.5 Procedures for Canceling EBT Benefits - If benefits have been issued in error, they may be cancelled on the EBT system. Only full benefits can be cancelled on EBT. Alternative methods of resolution may be appropriate in lieu of requesting a cancellation (e.g., claims).
 

EBT benefits can only be cancelled by EES Administration staff (EBT Unit or Business Help Desk). For reconciliation purposes, Help Desk staff will need to contact the EBT Unit when food assistance benefits are cancelled by Help Desk.
 

Food Assistance and Cash (TANF and RE) -
 

 

Child Care