Friday 9/22: 6am - 8pm
Saturday 9/23: 12pm – 9pm
Sunday 9/24: 6am – Monday 8pm
A build is scheduled for this weekend. Below is a summary of what is included in the release as well as any workarounds that will no longer be necessary.
Added a Reject All button to the Noncustodial Parent List page to allow staff to reject all duplicate or incorrect records that map in from the list page. If any of the records do need to be accepted, staff should accept the needed records first and then use the Reject All button to reject all other records that are not needed.
Some staff were experiencing an 8100 error when entering a case number in the Case Search feature from the KEES home page. This issue has been fixed.
Task logic has been changed to generate an EDBC Error task when coverage is impacted by the Premium Delinquency Batch resulting in a Read Only EDBC.
Medical Rights and Responsibilities have been updated to align with Policy on all notices that currently contain Rights and Responsibilities.
The M-N836: Spenddown Informational Notice was updated to align with Policy.
The Rights and Responsibilities were removed from the following documents:
KC5150 – Self Employment Worksheet
KC5820 – Child in Psychiatric Residential Treatment Facility Temporary Stay – Consumer Notice
V001 – Verification Request List
The Rights and Responsibilities were added to the following documents:
D701 – MediKan to Medicaid SSA Approved
D832 – MediKan Medicaid Pending
N812 – Working Healthy Six-Month Income Review
N832 – Medical Assistance Pending Social Security Administration Decision
KEES has been updated to improve spenddown functionality and ensure spenddowns send correctly to KMMS.
Display Updates were made to KEES to display useful spenddown information for staff.
Case Summary page will now display Spenddown Base Period dates and amounts for all members active on Medically Needy coverage.
This information will appear under the individual’s name on the Medical Program block.
New Soft Warning messages have been added to the Medical EDBC Override Detail page to help prevent workers from accepting overlapping spenddowns.
Warning! [CASE PERSON] has an active Spenddown on another case message will appear when staff attempt to accept a spenddown base period that overlaps with an active base period on another case.
Warning! You are attempting to overlap an already issued Spenddown Base Period message will appear when staff attempt to accept a spenddown base period that overlaps with an existing base period.
Spenddown Shortening Logic has been updated to simplify spenddown shortening processing in KEES.
KEES now automatically shortens the spenddown when a person moves from Medically Needy to any other major aid code (like SSI, LTC, etc.) or ELMB.
KEES automatically shortens the spenddown when the only Medically Needy recipient dies.
Staff no longer need to refer to the instructions in the User Manual to manually shorten spenddowns for these reasons.
Spenddown NOAs will now correctly reflect shortened spenddown information when a spenddown is automatically shortened due to death or a member moving from Medically Needy to another aid code.
Non-MAGI applicants using the SSP to apply for coverage are now required to fill out at least one of the three Medicare part coverages (A, B, or D) on the Medicare Coverage Expenses page if they have indicated that they have Medicare Expenses.
Medical SSP e-Apps will no longer produce Non-Medical PDFs.
Staff will no longer see duplicate journal entries from the KIERA Chat BOT.
Staff is now able to search from the Admin Role using the & symbol.
The reported issue of not being able to clear a saved filter when using Distributed Documents has been resolved.
The reported issue of a NOA displaying XXXX instead of a date, and the reason as E8 has been fixed.
The reported issue of a CSRA determination being made when both PA and SP are in a nursing facility and were admitted on the same day has been resolved.
PE Portal and KEES determinations will no longer count children’s SSA income when the income should be exempt. If you have questions on whether a child’s SSA income is exempt or countable please see KFMAM 5120.
The reported issue of the Income Frequency not matching what is reported from the FFM PDF to the FFM e-App has been fixed.
Medicare records that have been added in error for person(s) on the case will no longer give an 8100 error when removing.
The reported issue of Retro app events not showing on the Program History Detail page has been resolved.
Members who are applying for the first time when a review is being processed for other members on the case will no longer show the incorrect denial snippet of: The following person(s) in the household have not returned their review.
The issue of the PE Portal giving a blank determination when required fields were allowed to be skipped for someone on the application has been fixed.
Workers will no longer see Prior Medical NOAs without denial reasons for new Medical requests when there are already active members on the case.
The reported issue of receiving a Zero Error when reassigning tasks from the Task Reassignment page has been resolved.
Workers will no longer see NULL on the KC1600 (Pre-Populated Elderly and Disabled Review) after the Admin Role name in the copies sent to section.
Workers will no longer see the Negative Action Reason of Application Opened in Error in the drop-down menu if the application they are working was previously approved. As a reminder, staff should not be selecting this Negative Action reason, but should send the case to the KEES Help Desk.
When working a review, workers will no longer see one child not getting a determination if the RE Run reason is selected when running EDBC, but both children getting a determination if the RE Run reason is not selected.
The issue of Spenddown amounts not being correct in the Prior Medical months has been fixed.
The issue of KIERA updating the address on a case, but not leaving a journal or imaging a KIERA Change Report has been resolved.
Workers will no longer see incorrect case data showing on the KC1200: Pre-Populated Family Medical Review.
The reported issue of a New indicator showing in the Pregnancy Task Menu when there is no Pregnancy record has been fixed.
The issue of KEES assigning tasks to the incorrect worker in CURRENT has been fixed.
Workers will no longer see Case Person(s) being created without a Client ID.
The reported issue of SSP Pre-Populated Review tasks routing into the Eligibility Queue instead of Registration Queue has been resolved.
SOBRA workers will no longer see EDBC failing with Pending SSN Verification and Doesn’t Meet Program Requirements when Individual Demographics shows No SSN Available.
Workers will no longer see discrepancies between the e-App Summary page and the PDF for who is applying for coverage on the application.
The reported issue of KEES discontinuing a CH for turning 19 when the CH is only 10 has been resolved.
Workers will no longer receive the 8307 error when closing out of e-apps and accessing the Case Summary page.
The reported issue of HUB calls not being made for Vital Statistics and DOB verifications has been fixed.
The reported issue of a consumer being approved for coverage due to the SP’s income/resources not counting in their determination has been fixed.
Workers will no longer see consumers being denied for Comprehensive Health Insurance on EDBC when they should be denied for Excess Income.
Med Fall 2023 PDF
Med KEES Fall 2023 Release Webinar Demo
Independent Living to HCBS
Independent Living to Institutional Care - Permanent Stay
Independent Living to Institutional Care - Temporary Stay
Independent Living to PACE LTC
Institutional Care to Independent Living
KDHE Task Desk Aid
Shortening a Base Period and Discontinuing a Medically Needy Case Due to Death
Shortening a Base Period When Changing Coverage to a Different Program Type
KDHE Processing Deadlines for FY 2024 has been updated and can be found on the KEES Repository under Other Helpful Information.
Based on guidance from the Federal Office of Child Care, updates have been made in KEES to ensure the DCF Maximum Provider Rate is used to determine Child Care benefit amounts, even if the Provider’s rate is lower. There is no change to how staff process Child Care cases, however staff may see an increase in the Child Care benefit amount that is authorized. The rate amounts used in the benefit calculation on the Family Plan will now always pulled from the Maximum Hourly Child Care Rate Schedule. Staff can find the most current maximum rates on the following tables in the KEESM Appendix:
C-18 Maximum Hourly Child Care Rate Schedule
C-18a Maximum Hourly Child Care Rate Schedule (by county group)
Static text updates have been made to the C202: Child Care Subsidy Eligibility Notice to ensure correct policy information is communicated to consumers. This form is used to notify a household they are income eligible for Child Care, but provider information is still needed to write child care plans.
Based on staff feedback, the changes listed below have been made to data mapping from the Self-Service Portal (SSP).
Removed data mapping from the SSP e-Application and e-Review for employment, income, and school information. All data mapping for e-Changes is already turned off.
Changed how utility information for the Standard Utility Allowance (SUA), Limited Utility Allowance (LUA), and Telephone Standard Allowance (TS) expenses map into KEES for SSP e-Applications. If a record without an end date already exists and the client reports the same information again, a new record will not map in. In addition, updates to the utility allowance will automatically map in and update if a client reports a different utility allowance type that differs from what is already recorded in KEES. Utility information for SSP e-Reviews does not map in.
It’s important to note that staff will see these changes on any SSP e-Applications or e-Reviews linked after the KEES release on 9/23. Data will still map, and new indicators will still appear for any records linked prior to the 9/23 date but worked after the release.
Kansas House Bill 2140 extended the Mandatory Employment &Training (E&T or FAET in KEES) population from just ABAWD Work Eligible Food Assistance recipients (single adults ages 18-52) to any Work Eligible Food Assistance recipient aged 18-59 without a child in the household. The criteria for generating a FAET Referral task has been updated so that it generates for any Work Eligible Food Assistance recipient aged 18 or over without a child under 18 in the household that does not meet exemption criteria.
8200 Error at End of SSP e-Linking Process - FIXED
8200 errors previously experienced at the end of the SSP e-Linking process should no longer be occurring.
The C811: Child Care Family Plan has been fixed to no longer pull in data from old family plans.
Children with an Enhanced Rate Request will now show as Pending on the Enhanced Rate Request List page as expected.
The batch that sends the V837: Excessive EBT Card Replacement Notice was skipping cases in error. This issue has been fixed.
The EDBC Summary page and EDBC Person Line Item Detail page for unearned income have been fixed to display the same child support amount.
Activity Name Changes on the Activity Progress Detail page - FIXED
The issue with the Activity Name changing on the Activity Progress Detail page after clicking View Progress has been fixed.
The program type field on the FAET Program Block has been fixed to now display GOALS when applicable.
Immediate Issuance for Employment Services payments is now working.
Tasks coming from the Provider Portal for Employment Services have been fixed to assign to the correct case number and no longer appear with a region and location of the KanCare Clearinghouse.
The issue with ABAWD Exemption Reasons not displaying after the record was saved has been fixed.
The ES-3114: Food Assistance Interim Report form and the ES-3115: Food Assistance 12 Month Report form have been fixed to display the last digit of the office fax number.
KEES rules have been fixed to no longer indicate a single parent with a child under 6 as a mandatory work registrant.
Fall 2023 NM Release PPT
Non-Med KEES Fall 2023 Release Webinar Demo
DCF Task Desk Aid
Expenses
Income
DCF Processing Deadlines – Year 2023 have been updated and can be found on the DCF Intranet under Policy and Procedures and in the KEES Non-Medical User Manual.
The PPS Payment Schedule for FY 2024 has been updated in the KEES Non-Medical User Manual.
Call Center Phone Number: 844-723-5337
KEES Help Desk Email: KEES.HelpDesk@ks.gov
KEES Tier 1 Email (Access Issues Only): KEES.Tier1@ks.gov
KEES Repository KEES User Manual - Medical KEES User Manual - Non-Medical
The information contained in the KEES Dispatch is for internal use only.