May schedule for important processing dates:
CHIP Premium Discontinuance Batch – May 5th
Reviews Discontinuance Batch for April 2017 Reviews- May 10th
Spenddown Met to Unmet- May 12th
Buy-In Deletion Report available – May 14th
Review Batch Run – May 15th
Timely Notice Closure – May 18th
Negative Change – May 18th
Buy-In Deletion Report completed – May 19th
Final Processing date – must allow time for authorization by KDHE
MMIS Monthly – May 22nd
July Come-Up Month Available – May 21st
COLA Batch Run – April 22nd and 23rd
Phase 3 of KEES is currently scheduled to implement in late summer. This Phase will bring non-Medical programs, such as TANF, Food Assistance and Child Care into KEES. Data and information from the legacy systems will be converted into KEES as part of this effort.
In order to have a cleaner conversion process, it is important that data currently in KEES is clean. It is vital for all KEES users to follow basic practices prior to Phase 3 go live to achieve a cohesive transition for all users.
The following Data Acceptance issues are especially critical. Any KEES user entering or accepting data on any of the following pages must follow these practices:
The Employment Detail page is used to add or edit employment records on a case. Complete this page when a consumer is working. Only mandatory fields need to be completed on this page. Employment information entered on this page is tied to wages entered on the Income Detail page.
Select Eligibility from Global Navigation. Select Customer Information from Local Navigation. Select Employment from Task Navigation. The Employment List page displays.
Click the Add button. The Employment Detail page displays.
Select the Employed Person on the case from the Name drop-down menu.
Select the appropriate Category of Employment from the Category drop-down menu.
Enter the name of the employer in the Employer text box.
Select a Status from the drop-down menu in the Verified field.
Click the Save and Return button.
Repeat the process again by clicking Add on the Employment List page if additional employment information needs to be added.
This is for non-Medical only. If information is in the section it will impact non-Medical EDBC.
Do NOT blindly use the “ACCEPT ALL” feature.
This feature is only to be selected after the user has reviewed all the incoming data to ensure it is accurate. If it is not, the ACCEPT ALL feature is not used.
Users may not realize it, but there is the possibility of tremendous downstream impact when ACCEPT ALL is selected without reviewing the incoming information. Changes to birthdates, names and other demographic information can result in incorrect medical benefits for the individual – both in KEES as well as the MMIS. Payment errors have been attributed to inattentive use of the Accept All button.
A social security number or date of birth that has already been verified by the HUB should not be changed. If you suspect a birthdate or SSN was originally incorrect, please consult Policy or the Help Desk prior to making any change.
A person’s name should only be changed when a legal name change has occurred, or a misspelling is being corrected. Capitalization does not need to be updated.
If a gender change has been reported, it should not be updated until the Policy team has been consulted on how to proceed.
Race/Ethnic Origin - Do not remove anything from this record. Updates can be made if a consumer reports new information.
Remove old phone numbers.
When adding new phone numbers please double check that you have a phone number type selected.
When making an alias on Previous Names a First and Last name are required.
Only use the Previous Social Security Number if instructed by the KEES User Manual.
Call Center Phone Number: 844-723-5337
KEES Tier 1 (Access Issues Only)