KDHE Licensed and Child Care Centers are added to the RDB through the CLARIS Interface. The Child Care Provider Enrollment Staff is responsible for activating KDHE Licensed Providers in the KEES Resource Databank. For more information see Adding KDHE Licensed and Child Care Center Providers to the Resource Databank.
Select Resource Databank from Global Navigation. The Resource Search page displays.
Enter basic search criteria.
Enter Name.
Verify All is selected from the Status drop-down menu.
Select Provider from the Category drop-down menu.
Select Child Care from the Service Category drop-down menu.
Click the Search button. The Search Results display.
Click the Edit button for the provider. The Resource Detail page displays.
In the Basic Information section, complete the mandatory fields.
Select Active from the Status drop-down menu.
Enter an Effective Date as the provider approval date using the <mm/dd/yyyy> format or the calendar icon.
If the provider should be linked to a Headquarter, complete the following fields in the Language Information section:
Click the Select button for HQ Name. The Select Resource page displays.
Enter Name.
Verify All is selected from the Status drop-down menu.
Select Provider from the Category drop-down menu.
Select Child Care from the Service Category drop-down menu.
Click the Search button. The Search Results display.
Click the radio button for the desired provider. Click the Select button. The Resource Detail page displays with the HQ Name and HQ ID populated.
NOTE: The Is this provider known to an active case? and Is this provider a State employee? questions are populated based on Social Security Number matches as entered in the Tax Information through the SMART Interface and a search through KEES.
In the Tax Information section:
Select the appropriate Type drop-down menu.
Enter the ID.
Select the ID Type from the drop-down menu.
The Physical Address is populated by the CLARIS Interface. If applicable, add a Billing or Mailing Address.
Click the Add Address button. The Address Detail page displays.
Multi-select the Address Type(s) if they are the same address for the Provider. If they are different, select them individually and complete the bullets for each type.
Complete the mandatory fields for the address. Click the Submit button. The Select Address page displays.
Click the radio button for the Normalized Address if not already selected.
Click the Select button. The Resource Detail page displays.
The Phone Information is populated by the CLARIS Interface. Add or update the Phone Information, if applicable. The Add button does NOT need to be clicked for the first line of information.
In the Internet Information section, enter an email address if known.
Select Primary from the Type drop-down menu.
Enter the email address in the Address field.
In the Child Care Information section:
Enter the Parent Provider Contract Approval Date.
NOTE: The Parent Provider Contract Approval Date must be today’s date or a future date.
Select an Accreditation value from the drop-down menu, if applicable.
Enter the EBT Referral Date.
NOTE: The EBT Referral Date must be today’s date or a future date.
Select a KQRIS Rating from the drop-down menu, if applicable.
In the Maintainer Information section:
Select the appropriate value from the Review Frequency drop-down menu.
Enter the Next Review Date using the <mm/dd/yyyy> format or the calendar icon.
Click the Select button under Worker ID. The Select Worker page displays.
Enter the search information and click the Search button. The Select Worker page displays with search results.
Click the radio button associated with the appropriate worker’s name.
Click the Select button. The Resource Detail page displays with the selected Worker ID.
Click the Save button. The Resource Detail page displays.