Contact Summary - PPS

The following address regulations are to be adhered to when entering an address for PPS cases.

• Foster Care:

• • DCF Custody: Enter the Contractor Agency address

  • KDOC Custody: Enter the address of the Case Manager's office as recorded on the acknowledgment/referral form

  • Tribal Custody: Enter the address of the Case Manager's office as recorded on the acknowledgment/referral form

• Adoption: Enter the adoptive parent address

• Permanent Custodianship: Enter the custodian’s address

• Youth Independent Living: Enter the youth’s address

• Vendor Payments only: Enter the Case Head’s address

If an address is to be updated users Add a new address. This allows KEES to keep a historical record.

NOTE:  Once an initial address record is created, an update to an address for a child in foster care will generally only occur when the Custody Authority changes, e.g. from DCF to KDOC.

NOTE: The Contact Summary Page uses Continuous Dating, there can be no gaps or overlaps in records.  If the address needs to be updated, user must Add a new record.  When the new record is saved, effective dating occurs to maintain historical data.

To Add a Contact Summary Page:

1. Access the case through Person Search or enter the Case Number in the quick search field from Task Navigation and click Go. The Case Summary page displays.

2. Select Case Info from Global Navigation and Customer Information from Local Navigation.

3. Select Contact from Task Navigation.  The Contact Summary page displays.

4. Click the Add button. The Address Detail page displays.  

5. Select the Consumer’s name from the Address Applies To drop-down menu.

6. Enter the Begin Date using the <mm/dd/yyyy> format or calendar icon.

7. Multi-select Mailing and Physical from the Address Type(s) drop-down menu by holding Ctrl key while clicking each value.

   • If the mailing and physical addresses are different, each will need to be entered separately.

NOTE:  Always make sure there is a mailing and physical address listed for every person receiving assistance.

8. Enter the address based on the Custody Authority:

o    If in DCF custody, use the CMP address:

St Francis:

Address Line 1:  3730 E Lincoln Dr.

Address Line 2:  SFM - FC

City:  Wichita

State:  KS

County: SG

Zip:  67218

Cornerstones of Care: 

Address Line 1:  155 S 18th St Ste 100

Address Line 2:  COC - FC

City:  Kansas City 

State:  KS

County: WY 

Zip:  66102

TFI: 

Address Line 1:  217 SE 4th st

Address Line 2:  TFI - FC

City:  Topeka

State:  KS

County: SN

Zip:  66603

KVC:

Address Line 1:  21344 W 153RD St

Address Line 2:  KVC - FC

City:  Olathe 

State:  KS

County: JO

Zip:  66061

NOTE:  Certain special characters will cause errors when EDBC is run and should not be included in the consumer’s address: @ & \ $ % ^ = } { } { |

The following characters are allowed and do not cause problems:  - / #

9. Click the Save and Return button.  The Select Address page displays.

10. Select the radio button for Normalized Address.

11. Click the Select button.