Creating a Manual EDBC to Apply Child Care Funds back to an EBT Card

A Manual EDBC is used for Child Care when issued funds need to be applied back to a Consumer’s EBT card. For example, when overpayment funds paid back to the agency by a Child Care provider need to be applied to a Consumer’s EBT Card. 

1. Access the case through Person Search or enter the Case Number in Task Navigation and click the Go button.

2. Select Eligibility from Global Navigation.

3. Select Customer Information from Local Navigation.

4. Select Manual EDBC from Task Navigation.

   NOTE: Manual EDBC can only be completed for a month in which the program was Active.

5. Select the Benefit Month from the drop-down menu.

6. Select Manual EDBC Program from the Manual EDBC Reason drop-down menu.

7. Select Child Care using the program check box.

8. Click the Create Manual EDBC button. The EDBC List page displays.

9. Click the Program hyperlink associated to the EDBC Source listed as Manual. The Child Care EDBC (Manual) page displays.

10. Set the Program Configuration:

    1. Click the Set Program Configuration button in the Name block of the EDBC Summary page. The Program Configuration List page displays.

    2. Select the correct Aid Code.

    3. Leave the Program Status and Program Status Reason blank.

    4. Click the Edit button in the Program Configuration block that corresponds to the person’s Name in the Name section of the page. The Program Configuration Detail displays.

    5. Select an Adult Child code from the drop-down menu.

    6. Click the Save and Return button. The Program Configuration List page displays.

    7. Repeat steps g through n for all MEMs on the program.

    8. Click the Save and Return button. The Program EDBC (Manual) page displays.

11. On the Program EDBC (Manual) in the Aid Payment block:

    1. Enter the Potential Benefit in the text box. This is the amount the consumer originally received in addition to the re-issued amount.

    2. Enter the amount the consumer previously received in the Previous Issued Benefit text box. 

    3. Click the Calculate button. The Authorized Amount displays.

    4. Click the Accept button. The EDBC List page displays.

    5. Click the Accept button. 

12. If needed, complete the steps above for any additional months.

13. Send the Notice of Supplemental Benefits using DCF Standard Text Copy and Paste.

14. Record a Journal entry.