Instructions for Employment Services and active TANF benefit recipients:
Active households will be reviewed for a 12-month hardship exemption by 24 months as defined in KEESM 2242 and 2243 to extend their TANF Time Limits to 36 months. If approved, TANF months have to be manually added in KEES with a Hardship Type and applicable Reason in order to extend a consumer’s TANF eligibility past 24 months.
NOTE: When there is a two-parent household with each parent receiving TANF, KEES discontinues the TANF program block when one parent meets the 36 month TANF Time Limit even if one parent has less TANF months. This works in accordance with policy.
To Manually Add TANF Time Limit Months with a Hardship Type:
From the context of the case, select Eligibility from Global Navigation. Select Customer Information from Local Navigation. Select Time Limits from Task Navigation. The Time Limit Summary page displays.
Click the Name hyperlink for the consumer in the Cash-Aid block. The Cash Aid Time Limit Month List page displays.
Click the Add button. The Cash Aid Time Limit Month Detail page displays.
Enter the Begin Month using the <mm/yyyy> format or the calendar icon.
Enter the End Month using the <mm/yyyy> format or the calendar icon.
Select Manual from the Add Reason drop-down menu. Additional fields dynamically display
Select TANF from the Program drop-down menu.
Select Hardship from the Type drop-down menu.
Select Appropriate Hardship Reason from the Reason drop-down menu.
Click the Save button. The Cash Aid Time Limit Month List page displays.
Click the Close button. The Time Limit Summary page displays.
Send the TANF Extension notice to the consumer using Standard Copy and Paste text in the V808.
Instructions for Eligibility Staff and TANF applicants previously discontinued due to Time Limits Reached:
If TANF was previously discontinued due to Time Limits Reached, KEES will not allow staff to approve benefits if a consumer reapplies for TANF benefits. If approved for a hardship exemption, as found in KEESM 2243 1-4, staff must process the application using a 5-part process. See Removing TANF Months for SSI Household if the consumer is part of a SSI household.
Part 1: Use the snipping tool to screenshot the Cash Aid Time Limit List page and image the screenshot to the Journaling document type in ImageNow.
Part 2: Manually remove TANF months from the Cash Aid Time Limit List page until the TANF Months Used field reaches 22 months.
To Remove TANF Time Limit Months:
From the context of the case, select Eligibility from Global Navigation. Select Customer Information from Local Navigation. Select Time Limits from Task Navigation. The Time Limit Summary page displays.
Click the Name hyperlink for the consumer in the Cash-Aid block. The Cash Aid Time Limit Month List page displays.
Click the Checkbox associated to the month(s) you want to remove and click the Remove button.
NOTE: Best practice is to first remove the most recent TANF months received in Kansas.
Part 3: Process the Application and Run EDBC through the Come Up Month.
Part 4: Manually add the previously removed months back with a Hardship Type and applicable Reason.
To Manually Add the TANF Months Back:
From the context of the case, select Eligibility from Global Navigation. Select Customer Information from Local Navigation. Select Time Limits from Task Navigation. The Time Limit Summary page displays.
Click the Name hyperlink for the consumer in the Cash-Aid block. The Cash Aid Time Limit Month List page displays.
Click the Add button. The Cash Aid Time Limit Month Detail page displays.
Enter the Begin Month using the <mm/yyyy> format or the calendar icon.
Enter the End Month using the <mm/yyyy> format or the calendar icon.
NOTE: Remember to add the exact months previously removed.
Select Manual from the Add Reason drop-down menu. Additional fields dynamically display.
Select TANF from the Program drop-down menu.
Select Hardship from the Type drop-down menu.
Select the appropriate Hardship Reason (KEESM 2243 1-4) from the Reason drop-down menu.
Click the Save button. The Cash Aid Time Limit Month List page displays.
Part 5: Manually add months in KEES with a Hardship Type and applicable Reason equivalent up to the Review Month or when 36 months is reached, whichever date comes first.
To Manually Add New Hardship Months:
Click the Add button. The Cash Aid Time Limit Month Detail page displays.
Enter the Begin Month using the <mm/yyyy> format or the calendar icon.
Enter the End Month using the <mm/yyyy> format or the calendar icon.
Select Manual from the Add Reason drop-down menu. Additional fields dynamically display.
Select TANF from the Program drop-down menu.
Select Hardship from the Type drop-down menu.
Select the appropriate Hardship Reason (KEESM 2243 1-4) from the Reason drop-down menu.
Click the Save button. The Cash Aid Time Limit Month List page displays.
Click the Close button. The Time Limit Summary page displays.