Scheduled TOP

Scheduled TOP reports contain information that can be utilized by staff. TOP reports include:

Report Name

 Description

Run Date

 Retention
TOP Collections Report A report from FNS for a selected report date and offset cycle and recovery accounts based on Fraud, Client and Agency On a weekly basis Available for a 1 year period from its scheduled run
TOP Reconciliation Report Claim information in the Kansas TOP system that doesn’t match the claim from FNS 2nd week of August on a yearly basis Available for a 1 year period from its scheduled run
TOP Notices Report List of individuals sent the TOP 60 day notice and individuals who were not sent the notice and the reason On a monthly basis except for the month of January A 1 year retention period
TOP Record Selection Report Displays debts eligible for a TOP 60 day notice and for the yearly maintenance report On a monthly basis except for the month of December Available for a 1 year period from its scheduled run
TOP Weekly Update Report A list of weekly updates sent to FNS and claims to investigate On a weekly basis Available for a 1 year period from its scheduled run
TOP Unprocessable Report Lists of claims records which have not been processed by FNS On a weekly basis Available for a 1 year period from its scheduled run
TOP Reversals Report A report from FNS for a previously offset debt On a weekly basis Available for a 1 year period from its scheduled run
TOP Adjustments Provides a list of amounts that were over collected and no debt number is found On a weekly basis Available for a 1 year period from its scheduled run
TOP Collections Summary Report A list of all claims broken out by transaction type for a selected report date period On a weekly basis Available for a 1 year period from its scheduled run

 

To Access a Scheduled TOP Report:

  1. Select Reports from Global Navigation. The Local Navigation defaults to On Request and the Report Search page displays.

  2. Select Scheduled from Local Navigation. The Scheduled Report page displays.

  3. Select TOP from Task Navigation to display the list of available Data View reports and a description of each report.

  4. Click the report name hyperlink to access the report the user wants to view.  The Scheduled Report Detail page displays.

  5. The Scheduled Report Detail page fields are dynamic based on the name of the report selected in STEP 4. Enter all required information and any optional additional information to limit results. Click the Search button.

  6. The screen automatically loads and displays a descended list of Report Run Dates for the designated report.

  7. Click the Report Run Date hyperlink to access the report the user wants to view. The report displays in the pre-determined format of either Excel or CSV.

NOTE: CSV opens in Notepad. Excel is limited in the number of results it can contain.

  1. A window displays when the report is generated. The user can open the report locally, save the report, or cancel the file download.