Friday 2/25: 6am – 9pm
Saturday 2/26: 12pm – 9pm
Sunday 2/27: 6am – Monday 9pm
A build is scheduled for this weekend. Below is a summary of what is included in the release as well as any workarounds that will no longer be necessary.
The Spoken Language field on Individual Demographics has been fixed so the selected value is retained when clicking Save and Return on the page.
The application status in the Case Applications block on the Case Summary page has been fixed to reflect the application is In Progress instead of Processed when the application is rescinded.
Tasks have been fixed to generate with an associated Region.
The Link e-App button on the e-Application Summary page has been fixed to consistently launch the e-linking process when clicked.
Hard Validations have been added to prevent workers from running EDBC out of order when attempting to run a month past the Application month or first Pending review month.
Soft Validations have been added when a worker attempts to run the Application month, and there are Retro Months still Pending.
A Continuous Eligibility section has been added to the Medical EDBC Summary and the Medical EDBC Summary (Manual) pages.
A new Override CE Period button has been added if the CE Period needs to be adjusted at EDBC.
When the Override CE Period button is clicked, staff will be directed to a new page, the Continuous Eligibility Override Detail page. This page will be required to be completed for any person on a Manual EDBC with a MEM role on a CE Eligible aid code. Adjustments to a CE Period generated on a Regular EDBC will require an Adjustment Reason. Staff will need to enter the desired CE End Month and/or select an Adjustment Reason from the dropdown menu.
When reviewing CE Override results, the original CE Period will be displayed on the Continuous Eligibility Override Detail page.
Staff will be redirected to the Continuous Eligibility Override Detail page from the Medical EDBC Summary (Manual) page when clicking on the Adjust CE Period button.
Staff will be redirected to the Continuous Eligibility Override Detail page from the Medical EDBC Summary (Override) page when clicking on the Save and Return button, if they have a passing budget or have overridden a budget, and added a CE eligible aid code to a program MEM.
If a CE Period is created through an override, then EDBC will end-date any existing CE Period if the new Begin Date is before the End Date of the existing CE Period. EDBC will also end-date a CE Period if a person is overridden to no longer have a CE eligible aid code.
Validations have been added to the Continuous Eligibility Override Detail page.
Staff overriding EDBC for a person's CE Period, will get a hard warning if they set a CE End Month before the CE Begin Month.
Staff overriding EDBC for a person's CE Period, will get a hard warning if they change the existing or rules-determined CE Period End Month and do not set an Adjustment Reason.
Staff overriding EDBC for a person's CE Period, will get a hard warning if the CE End Month is after the CE Begin Month of another CE Period and the future CE Period's CE Begin Month is after the benefit month.
Staff overriding EDBC for a person's CE Period, will get a hard warning if they do not set the CE End Month.
Staff overriding EDBC for a person's CE Period, will get a hard validation if the CE End Month is not in a valid date format.
EDBC will mark an existing CE Period as Read Only if a person is overridden to no longer have a CE eligible aid code.
EDBC will make a conflicting CE Period Read Only if it begins on the same date as a CE Period added through an override.
For KEES Help Desk Staff, when merging CE Periods, the effective date of merge should be the current date and should be saved for audit purposes. KEES Help Desk Staff should see the page titled Merge Continuous Eligibility Periods Confirmation when merging CE Periods.
For Batch and Online - When making CHIP and Working Healthy determinations for individuals who are American Indian or Alaskan Native decent, they should neither be assigned a premium nor be Discontinued if the other individuals in the household are delinquent.
For Batch and Online - NOAs will only display the fragment This action was taken because household income is over the limit for medical assistance when the consumer is over the income limit for CHIP.
The Denial/Discontinuance NOA for Premium Delinquency will list every delinquent month.
Staff will see the earliest penalized month and latest penalized month for which a person is delinquent for their premium on the Medical Detail page.
KEES will align the job detail start date to the later of: the first of the month aid was requested (including prior med months), and the first of the month the job began.
KEES will map either Annuity or Trust to the description of the KEES Income record when Annuity or Trust Income is reported on the SSP application. However, KEES will NOT map a Trust or Annuity Income Type to the KEES Income record or the e-Application Summary page.
When a consumer reports on the Medical SSP application that they received Prizes and Awards, it will be mapped to KEES as the Income Category of Loans, Gifts, and Contributions and with Income Type of Cash Gifts.
When a consumer reports a medical expense type of Unpaid Medical Bills in the SSP, it will map to KEES as a Past Due Owing Medical Expense record.
When a consumer reports a tax deduction type of Business Expenses in the SSP application, it will map to KEES as a MAGI Deduction Expense record with a type of Business Expenses.
The following fields on the Other Health Insurance page in the Medical SSP application have been removed: Date Began, Monthly Premium Amount, and Date Ended. Due to these fields being removed, they will no longer map to KEES or the e-Application Summary page.
A Medical Condition record will only map into KEES when a consumer reports Blind or Disabled for a person less than 65 years old.
When a consumer reports a person is Temporarily Out of the Home with Reason for Leaving as Foster Care, they will not be visible in the SSP application. Any person that is designated with this household status and the Reason for Leaving is Foster Care, would also not be able to be selected as an Authorized Representative.
Staff will be able to verify citizens of freely associated states through the VLP service.
KEES has added three new section codes:
MIS: Non-Immigrant Citizen of the republic of Marshall Islands
PAL: Non-Immigrant Citizen of the Republic of Palau
FSM: Non-Immigrant Citizen of the Federated States of Micronesia
These new section codes will display in the section code dropdown when one of the following USCIS document types are selected: T Visa/I-914, Immigration Court Order, Arrival/Departure Record (I-94, I-94A), Permanent Resident Card (Green Card/I-551), Grant Letter/Certificate.
KEES has added two new section codes for Afghan nationals who qualify for Special Immigrant Visas (SIV).
SQ4
SQ5
These new section codes are available when the following USCIS document types are selected: I-94 and I-94A.
A pending death record will be added when there is a match on the KDHE Death Records file. A task will be created in KEES if a Discontinued consumer was found receiving medical benefits after the KDHE Death file's date of death.
A task will be created in KEES if the consumer is already Discontinued, as long as they were Active in either the month of death or in any future months. A task will be created if a consumer is actively receiving medical benefits in the same month or after the KDHE Death Records file's date of death.
The KMMS file has been updated so that when a date of death is added and verified in KEES for a deceased member who received coverage in the past, the date of death information will send to KMMS even if the member is no longer Active on the case in KEES. If the date of death that is added is under 6 months old, it will update to KMMS the next day. If the date of death is over 6 months old, it will error out on the KMMS file and KDHE Systems Staff will add it to KMMS manually.
Updates have been made to the NOA generation logic. The application month will now always generate a NOA.
A summary table has been added to the Multi-Month Denial NOA to match the table that appears on all other Multi-Month NOAs.
Form N983: Facility Notice – Liability Change – Two Months has been updated. The variable character limit has been increased to allow for the decimal point and commas to be used, as appropriate.
Updates have been made to the Expense logic to NOT pull Tax Deductions, so it only appears once in the Tax Deductions section. – Forms KC1600 and KC1700.
Additional rows for Expenses have been added to the KC1600. The consumer will now have space to add more than one Expense on this form.
KEES will be able to save the Second New Liability Amount variable in Form N983 with numbers, decimals, and commas.
A NOA will now always be generated from the Reviews Discontinuance Batch.
Consumers will be allowed to submit a review on the SSP during the Review Reconsideration period.
The Medical SSP will not display the Reviews link after a consumer has submitted a Review; preventing the consumer from submitting more than one Review.
Reviews that were left incomplete on the Medical SSP will be purged after the Review Reconsideration period.
The Medical SSP will prevent consumers from submitting a new application while the Reviews link is available on the SSP, either through the Review Reconsideration period or until the consumer submits the Review. Once the Review has been submitted, or the Review Reconsideration period has expired, the consumer will be able to once again submit an application in the Medical SSP. This same logic has been applied to the Report A Change link.
KEES will send text messages to medical consumers that have selected text as a communication option on their SSP Account and are coming due for review.
Voter Registration instructions will be displayed on the Medical SSP that make it easy to find the link to register.
Updates have been made so the PE Eligibility Begin Date that is sent to MMIS/KMMS will now be the date the PE was Approved. This will fix an issue that is currently happening where the incorrect start date for PE is sent to MMIS/KMMS from KEES.
Income reported in the PE Portal will now be displayed on the E-Application Summary page.
A PE/Medical combo application status will not be updated to Processed while a Medical request is still Pending.
PE Approval/Denial forms will be reindexed to the KEES case.
The PE and Medical Signature page have been aligned to match.
Questions on the PE PDF will be displayed identically as seen in the PE Portal.
The consumer’s MCO choice in the PE Portal will now be displayed on the PDF.
Page headers will now be displayed on PE PDF’s.
KEES will no longer flip an Approved month to Pending when an RMT is changed for PE Programs.
PE Approval/Denial notices will now display the PW snippet correctly.
PE notices and the PDF of the application will no longer be duplicated in Perceptive Content.
PE notices will now show the HH members on their own line.
Confirmation numbers will now be displayed on the PE PDF Print Application.
EDBC will no longer list the wrong child in the Override List page.
For a Medical Resource Test, Non-Medical Resources will not be pulled into the test.
The fragment This action was taken because you have left the nursing facility. KanCare payment to (variable 1) will end effective (variable 2), will now populate with the correct dates.
The V200 Denial Notice will now display an effective date.
The typos in the task details for the Process Application task have been fixed.
Staff will no longer receive a zero error on the Medical Detail page when trying to edit a record.
PDF’s received from the SSP will now list all household members on the first page.
KEES Winter 2022 Med Release PPT
KEES Winter 2022 Med Release Demo
Approving LTC Coverage in the Same Month Penalty Ends
CHIP Approval
Creating a Manual EDBC
Discontinuing Benefits Due to Death
EDBC Warnings
Medical Detail
Override Continuous Eligibility
Registration Validation Messages
Running EDBC Medical
Updating Individual Continuous Eligibility
Final KDHE Processing Deadlines - Fiscal Year 2022 has been updated and can be found on the KEES Repository under Other Helpful Information.
The Child Care Program is receiving the second half of several changes in KEES to help align KEES processes with KEESM policy. The first half of these updates were added with the KEES release in October. With this release, there are no identified business processes that require an override to the Family Plan. The only remaining identified business process that requires an override on the Child Care Plan is a situation in which a child has a relative provider and calculated hours over 215. In addition, the workarounds that have required staff to use incorrect data on financial screens (ie. Graduated Phase Out) have been retired. This release includes both functional and process changes.
Process Changes:
Workers will now be able to indicate on the Family Plan that the Continuation of Care period has started.
Workers will shorten the Family Plan to the new end date and use a change reason of Continuation of Care.
This will populate the correct NOA to the consumer. Standard copy and paste text will no longer be required.
When a family is eligible for benefits based off the application, but all Child Care Plans will start in a future month, it is called Delayed Benefits.
The Parent Schedule should be entered with a Begin Date matching the first day care is needed.
The Family Plan should still have a Begin Date of the Date of Application and an End Date of 12 months after the start of the Child Care Plan.
The Child Care Plan should have a Begin Date of the first day of care.
When Saving a Family Plan, a soft warning will display to confirm that delayed benefits is intentional. If everything is correct, the Family Plan should be saved and EDBC should be run starting with the month of application.
For months in which there are no Child Care Plans due to delayed benefits, the Aid Code will be Future Benefits. The Aid Code will change to the correct code (Income Eligible, TANF, or FCCC) for the first month of the Child Care Plan.
The Family Plan and Child Care Approval will be mailed to the consumer the same day. The P202- Provider Approval will be mailed to the provider when the first month of the Child Care Plan becomes the come-up month.
Example: A family applies for Child Care on January 12th but does not need care until April 4th. The family meets all financial and non-financial eligibility for January, so the Family Plan can be written. The Child Care Data Collection pages are completed with the Parent Need Reason Begin Date of 1-12-2022 and a Parent Schedule Begin Date of 4-4-2022. The Family Plan Begin Date will be the Date of Application 1-12-22, however the 12 months of eligibility will not begin until April, so the End Date should be extended to 3-31-2023. The Child Care Plan will have a Begin Date of 4-4-2022, the first day care is needed. EDBC should be Accepted and Saved for January. The Child Care Aid Code will be Future Benefits for each month that does not have a Child Care Plan. When April becomes the come-up month on 2/17, the P202 will be mailed.
At Application
Income Eligibility will be determined using the 250% of the FPL.
All other times (including changes and reviews)
Income Eligibility will be determined using the 85% of the SMI.
Because the Income Determination has been fully automated, staff should put in the correct income amounts when processing changes in income.
Staff will no longer need to use the Over 85% SMI Worksheet to determine eligibility.
The Resource Limit in KEES has been updated to $10,000. Staff will no longer need to manually deny these cases.
KEES will only perform the resource test at Application and Review.
CSS penalties will continue to be automatically applied to the Non-Compliance page, however Child Care Programs will only consider CSS non-cooperation when running EDBC for Applications or Reviews. (The policy surrounding CSS non-cooperation has not changed at this time, CC cases will be closed manually by DCF Admin).
Functional Changes:
KEES will no longer close a Child Care case when there are multiple months with a $0 benefit. As long as there is 1 eligible month, the Family Plan will stay open the entire 12-month eligibility period.
KEES will allow a child who turns 13 during a Family Plan to continue to receive benefits for the entire Family Plan without a Child Need Reason.
The Parent Need Reasons of FCCC, Social Service and EHS Partnership will now do the following:
Waive the Income and Resource tests.
Establish a $0 FSD.
Enrollment Fees
A new soft warning has been added to alert staff if an Enrollment Fee exceeds $50 per child in a rolling 12-month period.
The Enrollment Fee NOA snippet has been updated for readability.
Protected Family Share
The Family Plan will now establish a Protected Family Share to prevent the FSD from increasing during the review period.
The Protected FSD will be established during the nightly batch run after EDBC has been accepted.
The Protected FSD will be set to the lower of the previous months FSD (if not a new application), the current FSD, or the Protected FSD.
Protected Hours
The Child Care Plan will now establish Protected Hours to prevent hours from decreasing during a Family Plan.
If needing to override the Protected Hours, staff can check the Protected Hours Recalculation checkbox and enter the correct hours.
Provider hours will now display on the Child Care Plan Detail page below the need for care.
If hours have not been entered for the provider, the hours will still display in the Hours of Operation field.
If Child Care hours are outside of the provider’s hours, a flag and a soft warning will display.
Copying Child Care Plans
Some information from a Child Care Plan will be able to be copied when writing plans for multiple children.
Non-compliance for non-applicants will no longer affect the Child Care Program.
ALL non-parental caretakers will now be coded FRI instead of MEM.
Updates have been made to allow overnight provider hours.
A View button has been added to display old provider schedules.
A new batch has been created that will run nightly - the Family Plan Data Alignment Batch (FPDA). The FPDA Batch will do 3 things:
Set the Protected Hours to prevent hours from decreasing during the Family Plan.
Set the Protected FSD to prevent the FSD from increasing during the Family Plan.
Clean up Family Plans/Child Care Plans/Need for Care schedules.
For CLOSED cases, the Family Plan will be shortened to match the program closure date.
Any Child Care Plans that run past the Family Plan end date will be shortened to match the Family Plan end date.
Any Need for Care Schedules that run past the Child Care Plan end date will be shortened to match the Child Care Plan end date.
Child Care Provider age groups are being changed, effective 4/1/2022, based on the results of a Market Rate Study.
Age groups are being changed for Licensed Homes and Child Care Centers. Existing values will still be available but should not be selected for any months after 3/2022.
KEES will deploy a data fix to change existing age groups for all Active Providers and Active Family Plans to the new groups.
|
|
Prior to 2/26/2022 |
Effective 2/26/2022 |
Effective 4/1/2022 |
|
Licensed Homes |
Under 18 months |
Expired Under 18 months |
Infant 0-17 months |
|
|
18 months and over |
Expired 18 months and over |
Toddlers 18-35 months |
|
|
|
|
Preschool 36-59 months |
|
|
|
|
School Age 60 months and older |
|
Child Care Centers |
12 months and less |
Expired 12 months and less |
Infant 0-11 months |
|
|
13 months thru 18 months |
Expired 13 months thru 18 months |
Toddlers 12-35 months |
|
|
19 months thru 30 months |
Expired 19 months thru 30 months |
Preschool 36-59 months |
|
|
31 months thru 5 years |
Expired 31 months thru 5 years |
School Age 60 months and older |
|
|
6 years or more |
Expired 6 years or more |
|
A new page, Provider Recovery Account Detail has been added under the Fiscal tab. This page is associated to Providers and their Resource ID number. The Recovery Account Detail page will continue to be associated to consumers and their case numbers.
The P911: Provider Overpayment Repayment Agreement form can be generated from the Recovery Account Detail page.
Associating Provider Overpayments to a KEES Case Number as a workaround can now be retired.
The ability to register EWAP applications and make payments from KEES was implemented in KEES on 11/20/21. Additional updates are being made to EWAP with this release. Updates include:
Auto Worker Assignment
Auto Worker Assignment logic has been added to KEES for EWAP. Selecting Automatic Assignment will assign the program block to the correct office location Worker ID ending in G100. Staff can still use Manual Worker Assignment if they wish.
Discontinued Program Status
Discontinued has been added to KEES as a program status for EWAP. EWAP Program Blocks will be automatically Discontinued when the program is over. Staff should only manually Discontinue an EWAP Program Block if directed to do so by their supervisor or KEES Help Desk.
Manual EDBC
When creating a Water Assistance Manual EDBC, the Manual EDBC Reason will default to Manual EDBC Program and will display as the Manual EDBC Reason in the Program Configuration block of the resulting EDBC.
When editing the Program Configuration Detail page, the Claim Code field will no longer display.
When editing the Program Configuration Detail page, the Adult/Child field will no longer display.
Two new document types and tasks have been added to KEES. These document types and tasks should not be used unless specified by the BPM Process Team.
|
Document Type |
Task |
|
Specialty Application |
Specialty Application - Registration |
|
Expedited Specialty Application |
Exp Specialty Application - Registration |
Updates to the ES-3114: Food Assistance Interim Report Form and ES-3115: Food Assistance 12 Month Report Form have been made based on guidance from Food and Nutrition Services (FNS). The SSP and PDF have also been updated to align with those updates.
Updates have been made to coding for Afghan Special Immigrants. Section codes, SQ4 and SQ5, have been added to KEES for the USCIS (United States Citizenship and Immigration Services) documents I-94 and I-94A. Section codes CQ1, CQ2, CQ3, OAR and PAR for Afghan Humanitarian Parolees (non-SI paroles) have not been added yet. Until those section codes have been added, the workaround below should continue to be used for Afghan Humanitarian Parolees (non-SI parolees).
Non-Citizenship Detail page coding:
USCIS document: Arrival/Departure Record (I-94, I-94A)
Section Code: No Section Code
I-94 Number/ Admission Number: Enter the record number for I-94
Country of Citizenship: Afghanistan
Date of entry: Enter as appears on I-94
Country of Issuance: Afghanistan
Initial SAVE status: Refugee Secondary SAVE status: Other
Journal: Afghan Parolee arrived in the US on xx/xx/2021. I -94 indicates OAR admission code. On Non-Citizenship page client temporarily coded as refugee so the case can be processed, and benefits authorized.
Updates have been made to coding for Citizens of the freely associated states listed below. These codes have been added so VLP will work for Medical Programs.
Federated State of Micronesia- FSM code
Republic of the Marshall Islands- MIS code
Republic of Palau- PAL code
Citizens from the freely associated states must be residing in the US. For Non-Medical assistance consumers may be eligible after meeting the 5-year waiting period. Codes have been added to KEES but there is no change to the policy.
All the signature language (ex. rights and responsibilities, civil rights provisions, penalty information, etc.) on the e-Review has been updated to match the e-Application and paper application.
The E-26: Work Registration language now displays for the consumer when the e-Review is for Food Assistance. It is important to note that the language will be updated later in 2022 to align with the January 2022 policy changes regarding updated language for the E-26.
The Optional Release for Information language now displays for the consumer to sign when the e-Review is for Food Assistance.
The default End Date when creating a new Child Care Family Plan has been fixed to no longer pull from the previous application’s review date.
The Child Care review due date has been fixed to match the End Date on the Child Care Family Plan.
Staff should no longer receive a zero error when generating the C505: Termination – Non-Payment to Provider.
Multi-Month EDBC has been fixed so that the soft warning: Earned income is not linked to an employment record only displays when appropriate.
KEES Negative Action has been fixed to code ABAWDS with the COVID 19 workaround applied as MEM instead of FRE.
The Negative Action Reason Person Added in Error has been fixed and should now appear as a selectable option.
Rules have been fixed to appropriately deny TANF when there is an active Child Support penalty indicated in KEES.
The ability to create a payment request for driver’s license from a Service Arrangement has been fixed.
The W407: Transitional Service Offer form has been fixed to display the correct transitional period dates.
The Review Date on the Case Summary page has been fixed to retain the correct date when a new application is processed.
The logic for the hard stop validation message: Error! The Application Date and Beginning Date of Aid must be in the same month and year has been fixed. This validation message should only display if the dates do not match for the first program application registered on the case number.
The e-Change PDF from the DCF Self-Service Portal (SSP) has been fixed to no longer display review language.
Continuation of Care Demo
Delayed Benefits Demo
Future Benefits Demo
KEES Winter 2022 NM Release PPT
KEES Winter 2022 NM Release Demo
KEES Winter 2022 Release Provider Overpayments PPT
KEES Winter 2022 Release Provider Overpayments Demo
Provider Recovery Accounts Demo
Batches
CAAH Dates K2K
CC Data Collection
CC Plan and Family Plan K2K
CC Provider Overpayments Process
CC Schedules K2K
Child Support Services (CSS) Referral and Non-Compliance Process
Creating an External Provider Recovery Account
DCF Task Desk Aid
Early Head Start CC Partnership Process
Early Head Start CC K2K
DCF Processing Deadlines – Year 2022 have been updated and can be found on the DCF Intranet under Policy and Procedures and in the KEES Non-Medical User Manual.
Call Center Phone Number: 844-723-5337
KEES Help Desk Email: KEES.HelpDesk@ks.gov
KEES Tier 1 Email (Access Issues Only): KEES.Tier1@ks.gov
KEES Repository KEES User Manual - Medical KEES User Manual - Non-Medical
The information contained in the KEES Dispatch is for internal use only.