Friday 3/22: 6am – 8pm
Saturday 3/23: 12pm – 9pm
Sunday 3/24: 6am – 8pm Monday
A build is scheduled for this weekend. Below is a summary of what is included in the release as well as any workarounds that will no longer be necessary.
Consumers will now receive notices in their Message Center once the notices are sent to Central Print.
Staff will no longer see Non-Medical Change tasks generating for Medical cases and showing in the DCF Central Office Region and Location.
Staff will now be able to regenerate documents from the Distributed Documents Search page to send to the consumer.
Additional Batch Needs -
The following batches will be running in KEES:
HCBS Recipient with HI Waiver Turns 65
Batch will generate the HCBS Recipient with HI Waiver Turns 65 task.
LTC Recipient in State Hospital Turns 22
Batch will send a Negative Action Reason to Batch EDBC to use Negative Action for this individual. Member will be notified of their terminated eligibility and a notice will be sent to the facility.
LTC Recipient Turns 18 and notified to Apply for SSA
Identifies members on an active medical program receiving certain LTC services who are turning 18 and sends a notice telling them to apply for an SSA disability determination.
LTC Recipient Turns 21 and notified to Review Medical Condition
Batch will generate the Individual Turns 21 task for the worker to review the member’s medical condition if the member has an IC code in the first column of their aid code.
LTC SSI Recipient Turns 19
This batch generates the LTC/SSI Recipient Turns 19 task to have the worker verify the identified individuals’ SSA disability status.
Non-Aged Aid Code Recipient Turns 65
Identifies members on an active medical program with any non-aged SSI, non-aged protected medical groups, or non-aged medically needy aid codes (including the SOBRA or inmate fractions) and who are turning 65 in the current calendar month. This batch will run EDBC for each individual identified.
Reasonable Opportunity Medical Expires
Identifies individuals on Reasonable Opportunity – Medical. Per policy, individuals are granted 3 months to provide citizenship verification if it cannot be obtained from the HUB-LPR call. Staff will not be able to extend the RO period before the batch runs. When the batch runs, it will generate a task. This batch will not close the coverage. It is on the workers to determine if the RO period needs to be extended based off PC2023-10-01. Further questions around if an extension is needed can be sent to Policy.
SSI Recipient Turns 18
Identifies members on an Active Medical Program with an SSI aid code who are turning 18 in the next calendar month. Batch generates the KC-1100 form.
The Case Application section of the Case Summary page will show the e-application priority.
Application source will be able to be selected for both manually generated tasks in the context of the case or outside the context of a case. The dropdown values will match what exists on Task Inventory and E-application Search pages.
Added e-Change and e-Review source fields to the E-Application Search page.
Workers will be able to search applications by priority.
Application priority will be displayed on the Case e-application block.
FFM and LIS applications will be assigned a priority when they are received.
Medical applications with only one consumer who is Active on one Medical case with the same RMT will have e-applications linked via No Touch.
A fallout task will be created if the Medical e-application cannot be linked to a case.
If No Touch doesn’t generate a fall-out task, a journal entry will be generated.
A Process Pre-Pop Review task will be created when a pre-populated review is received.
This task will generate with the Casebank of the Active Medical Program.
No touch processing will reapply and assign the worker ID to the existing case when an application is linked.
For MAGI households the Military Service, Expense Amount, Motor Vehicle Property/Registration, and Liquid Resource EDBC verifications will be suppressed.
For all Medical cases the School Expected Completion Date and Employment Information EDBC verifications will be suppressed.
New Humanitarian and Special Immigrant section codes will be added to the Non-Citizenship page. These codes will appear when the USCIS Document is Arrival/Departure Record (I-94, I-94A) or Permanent Resident Card (“Green Card,” I-551).
NHP (Nicaraguan Humanitarian Parolee)
VHP (Venezuelan Humanitarian Parolee)
CQ1 (Conditional Afghani Employed Usg Princ)
CQ2 (Conditional Afghani Spouse of CQ1)
CQ3 (Conditional Afghani Child of CQ1)
OAR (Operation Allied Refuge – Parolee)
PAR (USCIS Hab Parcis – Parolee)
UHP (Ukrainian Humanitarian Parolee)
DT (Parolee, district/poe Authorized)
U4U (Uniting for Ukraine)
KEES will determine eligibility based on the new section codes added.
All new immigration codes will be eligible for medical coverage.
There will be 2 work arounds created for the use of the COA codes.
With the change in policy from CMS, a work around will be implemented to address the change. System changes will occur at a later date.
WA 448 will be used.
WA 677 will be used.
A new signature page is being added to page 3 of the review, it will still be the last page also.
If option 1 is selected by the consumer, the consumer does not need to make any changes and may send in just this signature page.
If option 2 is selected by the consumer, the consumer does have changes and needs to send in the full review packet.
A barcode will be on the new signature page.
The new signature page will be for both English and Spanish reviews.
Updates will restrict the SSN status from being updated/changed when it’s in a verified HUB status.
A warning validation will appear for workers when they update/change a verified SSN.
“Warning! You are changing an interface verified Social Security Number.”
SSN status field will default to SSN Provided if the SSN is updated/changed during data acceptance.
SSN status field will default to Select if the SSN is updated/changed during manual entry. Before the worker will be able to leave the page, they will have to update the SSN Status field.
Staff will now see MS-2126 Facility Admission/Discharge task bundling in CURRENT.
The correct PIL will be used when a consumer is discharged from LTC and their PL is calculated.
Staff will no longer see Premium Billing tasks generating for consumers who no longer receive Working Healthy.
The program will close when the only program person is denied.
Staff will now see the Real Time Interface History page showing KDOL WAGE call.
Workers will no longer see Active FRI Medical applicants receiving passing MDN budgets on EDBC.
The Document Parameter page prepopulating with programs for current case context when a case has not been selected has been fixed.
The reported issue of no aid code for the high-dated record on the Person View page has been fixed.
The issue with the RE Run Reason not displaying as an option in the Run Reason drop-down even after the KEES Help Desk has deleted the new application and rescinded the review application has been fixed.
The reported issue of receiving an 8100 error when the Name hyperlink or Edit button is clicked on the Resource List page has been fixed.
The Resource Detail page was not mapping information over when clicking the Edit button on some records such as Life Insurance. It instead appeared like a new record. This has been fixed so it now displays the existing information when staff clicks the Edit button on the record.
The Date Received date generated in the tasks from contact logs will now populate the date it was created.
Prior Medical months are now showing in the drop-down option correctly when selecting Multi-Month on the Run EDBC page.
The Process Application task will correctly assign to the Sticky worker in KEES.
Consumers will no longer receive an 8100 error when submitting their KanCare Review on the SSP.
8100 Error will no longer occur when trying to recreate Incoming Document tasks.
WA665 is being retired.
Workers will need to use WA448 for Cuban/Haitian Entrants.
Med Spring 2024 PDF
Med KEES Spring 2024 Release Webinar Demo
Aged Out Foster Care Medical
Applicant between 21 and 26 – removed
Case Summary Page
e-Change
e-Review Medical
HCBS Waiver Considerations
Individual Demographics (E&D)
Individual Demographics - Data Acceptance
Individual Demographics - Family Med
KDHE Task Desk Aid
Non-Citizenship (E&D)
Non-Citizenship – Family Med
Other Helpful Information – Data Acceptance
Searching for an e-App Using e-Tools
KDHE Processing Deadlines for FY 2024 has been updated and can be found on the KEES Repository under Other Helpful Information.
Staff will no longer have to use a workaround to issue supplemental Child Care Benefits that have the same benefit amount for the same month.
Staff will no longer see the error message LIEAP EDBC cannot be ran because the case already received LIEAP benefits this season if the payment was cancelled or voided. These situations will no longer require sending the case to the KEES Help Desk.
Part 2 of the ABAWD changes to support the Fiscal Responsibility Act of 2023 include:
Adding the new exceptions to the ABAWD Time Limits page.
The addition of an Exempt indicator on EDBC that will display when information has been entered on a data collection page that could be an ABAWD exemption.
A new soft warning when attempting to save an EDBC if there is a client who appears to be exempt but does not have an exempt time limit record.
Updates to Forms and Notices to correctly display the ABAWD ages and exemptions.
Updates have been made to KEES to add section codes (COA codes) that the Unites States Citizenship and Immigration Services (USCIS) added for special immigrants and humanitarian parolees. New section codes include: NHP, VHP, OAR, PAR, UHP, DT, U4U, CQ1, CQ2, CQ3.
Changes have been made in KEES to support HB 2179. KEES will no longer create a TANF and Child Care CSS Penalty when a client does not cooperate. KEES will create a tiered CSS Penalty for TANF only if TANF is open. KEES will only create non-tiered penalties for Child Care.
Fields have been added to the Non-Compliance page when selecting a program of Child Care and a non-compliance type of CSS Non-Cooperation or Child Support. These new fields will allow staff to select which child(ren) are associated to the non-compliance.
Staff will also be able to enter a separate Begin Date and Non-Compliance Date when establishing a penalty period at Review.
The following updates to NOAs have been added to KEES:
A new ending message has been added to LIEAP Approval NOAs informing clients that any unspent funds will be returned to the state if unused by a specific date. This date is based off of the season the benefit is issued for, not the date the benefit is issued.
FA discontinuance NOAs will have a statement added to inform clients of categorical eligibility.
FA approval NOAs have had some words bolded increase client awareness of reporting requirements.
This change is fine-tuning some features around e-Applications, e-Reviews and e-Changes. When searching for an e-Application on the e-Tools page, Source and Priority fields will now display as options to search by. The Priority status will also display on the e-Application search results, and on the Case Application block of the Case Summary page.
In addition, if an e-Change is received where a client has requested a new EBT card, the request will come in with a Priority of Urgent Need.
The reported issue of some household members not displaying on Discontinuance NOAs has been fixed.
The Outside Provider Hours flag should no longer display in error.
The reported issue of the Begin Date for the Utility Allowance mapping in incorrectly has been fixed.
The reported issue of the Reporting Type changing when running EDBC for the 2nd approved month has been fixed.
The reported issue of LIEAP Citizenship and Disability indicators not mapping in from e-Applications has been fixed.
The reported issue of the V000 - More Information Needed form having incorrect information has been fixed.
Spring 2024 Release NM PDF
NM KEES Spring 2024 Release Webinar Demo
ABAWD Time Limits
Expedited Food Assistance
Individual Demographics
Individual Demographics – Data Acceptance
Non-Compliance Table
Searching for an e-Application
The DCF Processing Deadlines – Year 2024 have been updated, and can be found on the DCF Intranet under Policy and Procedures and in the KEES Non-Medical User Manual.
The PPS Payment Schedule for FY 2024 has been updated in the KEES Non-Medical User Manual.
Call Center Phone Number: 844-723-5337
KEES Help Desk Email: KEES.HelpDesk@ks.gov
KEES Tier 1 Email (Access Issues Only): KEES.Tier1@ks.gov
KEES Repository KEES User Manual - Medical KEES User Manual - Non-Medical
The information contained in the KEES Dispatch is for internal use only.