KEES Availability
Saturday 4/20: 8am-8pm
Sunday 4/21: 12pm-6pm (April Release)
A build is scheduled for this weekend. Below is a summary of what is included in the release as well as any workarounds that will no longer be necessary.
PLEASE READ- IMPORTANT NOTE FOR MEDICAL STAFF: The KEES Verify Lawful Presence (VLP) HUB interface is awaiting CMS certification. Until CMS certification is provided staff cannot use the KEES VLP HUB interface. In the interim staff will be required to verify immigration status of applicants through the online SAVE website. The expectation is that the certification will be granted soon.
What’s New for All Staff:
Address Related Updates:
Example: Physical Address was updated for JANE DOE by JOHN SMITH. The new address is 123 MAIN ST. TOPEKA, KS 66611. The effective date of the new address is 04/05/2019
KEES Online User Guide:
The new Online User Guide landing page has been created. Now when users click on the KEES Online User Guide link on the KEES homepage, they will be directed to a new landing page that contains the links to the Medical and Non-Medical User Manuals.
Medical Programs
Medical Issues We Fixed:
Medical Rules:
What’s New for Medical Staff:
TransMed and Extended Medical:
VLP Interface v.37 Upgrade:
As part of a CMS mandated upgrade, changes were made to the Verify Lawful Presence (VLP) interface that is initiated from KEES. These updates now require staff to manually initiate a Step 2 and Step 3 request, as appropriate. In addition, the previous tasks generated from this interface have been terminated and replaced with two new tasks. Please refer to the KEES Medical User Manual for additional information on how to run the interface from KEES and the details related to the tasks.
Medical Reviews Batch Updates:
The Medical Reviews Batch has been updated to account for the following items:
RCD Updates:
COLA NOAs:
Updates were made to allow COLA snippets to generate in COLA NOA’s that are produced by the COLA Batch. These changes will eliminate the need to update the COLA NOAs each year, because they were displaying incorrect information.
Denial/Discontinuance NOAs:
Changes made will allow Denial/Discontinuance NOAs to display multiple Resource Limits for an individual when the denial/discontinuance is due to being over Resource limits. This is for individuals who have both a Major and Minor Aid Code, such as LTC and MSP.
N810: Information About Working Healthy Program Form:
The Working Healthy Income Standards will now populate the form correctly, so WKH Benefit Specialists will be able to use the form.
Child Turned 19 Batch:
As of May 1st this batch will begin running. This batch will also be sending out the KC 1120 Application Form to be returned.
Updates to Training Material:
Buy In Reminder
The Buy In Deletion Report will be available to eligibility staff on the 14th of each month unless notified. The Buy In file will be sent to CMS early on the morning of the 21st. This means the Buy In Deletion Report will need to be completed by 5:00 PM on April 19, 2019. KEES does not send MMIS updates on the weekend. Any cases newly authorized between the 14th and the 19th that qualify for immediate buy in, or cases that need the deletion to be removed from the CMS file, will need to have an email sent to the DXC Buy In team no later than 2:00 PM on the 19thth so they can be manually processed. ksxix-buyin@dxc.com
Medical Processing Deadlines
Processing Deadlines – Fiscal Year 2019 can be found on the KEES Repository under Other Helpful Information.
Non-Medical Programs
Non-Medical Issues We Fixed:
Employment Services:
Food Assistance, TANF, and/or Child Care:
The V004: Landlord/Residency Verification Request form has been fixed to pull in the correct Address. Staff no longer need to mail the KEESM form off system.
LIEAP:
The Due Date on the Verification List page for Utility Payment records was not populating correctly. This has been fixed to display 10 days from the date the record was created.
What’s New for Non-Medical Staff:
ES-3100R: DCF Review Form:
V301: Notice of Phone Interview:
Character limits of the free format text fields have been increased and the Rights & Responsibilities have been added.
TANF Report and Work Participation Rate Determination Rules:
Updates to Training Material:
Updates listed below include changes to material based on April Release system changes and May 1, 2019 policy changes. See the KEESM Implementation Memo for more information on the policy changes being implemented May 1st.
User Manual Content:
DCF Tasks Desk Aid
DCF Processing Deadlines – Fiscal Year 2019 can be found on the DCF Intranet under Policy and Procedures.