Friday 5/13: 6am – 9pm
Saturday 5/14: 12pm – 9pm - Updated
Sunday 5/15: 6am – Monday 9pm
A build is scheduled for this weekend. Below is a summary of what is included in the release as well as any workarounds that will no longer be necessary.
The Name Type field in the Previous Names block on the Individual Demographics page has been fixed to hold the selected value when in Edit mode after staff click on the Duplicate List button to navigate to the Duplicate Person List page.
The Display By filter on the Resource List page has been fixed to display all records for a program when a value is selected.
CE Protection
CE Rules have been enhanced to more closely match Policy and to establish, break, and protect when appropriate. This includes no longer protecting individuals who are in a CE period but are no longer categorically eligible based on Policy. This includes Pregnant Women over 2 months past their due date/termination date, SOBRA individuals, individuals who have aged out of coverage and need to apply on their own behalf, and Caretakers that no longer have a child (under 19) in the home. The workaround for providing benefits during the PHE has been updated to account for this (see attached).
Retro Months
A new validation has been added to notify staff to re-run EDBC in future months when prior medical coverage has been requested and authorized after EDBC has been Accepted and Saved for the application month, and the coverage in the prior medical month is better than what is in the application month and forward. The validation will be “Warning! Rerun all future months to come-up month”.
Pregnant Woman
When a Pregnant Woman reports Due Date changes, the CE period's end date will now update when EDBC is run. CE will react differently if the Due Date is moved forward or backwards. If moved forward (extended), the CE will be updated on EDBC and the Program Block. If moved backwards (shortened), the CE will not shorten to a paid month, and CE will remain untouched. The CE will be shortened on EDBC and the Program Block only in an unpaid month. Again, EDBC must be run in order to automatically update a CE period based on an updated due date.
Temporarily Out of the Home Due to Foster Care
Updates have been made to allow a Caretaker to remain eligible when the only child in the home has been marked Temporarily Out of the Home due to Foster Care, and time out of the home is less than or equal to 180 days. This will retire Workaround 534.
Reviews
Program Person's whose CE is not up yet will be redetermined when the review is processed for others on the program to see if they qualify for the same -or- for better coverage. If so, they’ll get a new 12-month CE Period too. This will help to sync up CE Periods and review due dates across the household.
When EDBC automatically updates a CE period outside of the review process, or initial application, the program’s review due date will not be updated. Staff should at this time refrain from updating the review date because this could cause issues with the batch sending the review properly. KEES Ops will be monitoring for this mismatch and will update the program’s review due date accordingly.
Super Come Up Month
The month that is after the current Come Up month is called the Super Come Up Month. This is the month the Reviews Batch runs EDBC when processing reviews. In situations when a change is completed by a worker, and the Reviews Batch has already processed a No Review, Super Passive, or Passive review in the Super Come Up Month, a new batch has been created to ensure this change has been accounted for in the new review period. The batch will run in the Super Come Up Month again to update the coverage as necessary based on the actions the worker took previously.
Further information on this batch will be presented later, closer to when the PHE will be ending, and the complete renewal process will be reinstated.
Review Dates
The program’s review due month will now be included in an approval or change NOA for Medical programs when it is first set or updated.
The Review Reconsideration Period will be included on any discontinuance that results from Failure to Return Signed Review.
Updates have been made to ensure the RE run reason is populating when appropriate.
Snippet Update
The FFM Snippet (K-M301) has been updated to reflect that consumers will have to enter their information in the Marketplace. It has also been updated to display contact numbers and URLs for the Marketplace. The updated snippet will read:
“For any person who does not qualify for KanCare, you may be able to purchase coverage that fits your budget from the federal Health Insurance Marketplace. You may qualify for help with costs through the Marketplace, even if you think your income is too high. You may visit http://www.healthcare.gov to sign up for health plans through the Marketplace. To help get you started, we have sent the Marketplace your information. If you would like help applying for insurance through the Marketplace, contact a local navigator by calling 1-866-826-8375 or visit http://GetCoveredKansas.org.”
Changes have been made to KEES to give spenddowns on a case level not an individual level. These changes have been made by inserting new back-end tables into KEES. These changes will not impact how spenddowns work in KEES and will have no impact on workers at this time. Further spenddown enhancements will be made with future releases. This release will not change how spenddowns work in KEES but will make the existing spenddown rules function better.
Reminder: KEES will set the base period beginning the first month EDBC is Accepted and Saved. Workers need to make sure to run EDBC starting in the correct month first to set the correct base period. Again, the following examples are not changes made to KEES as this is how spenddowns function today.
If the worker runs EDBC and accepts an incorrect base period, they may correct this on the same day.
Example #1: A spenddown base period is approved today for 6/22-11/22. On the same day the worker realizes that the begin month for the spenddown base period should have been 5/22. EDBC is run on the same day for 5/22, but now KEES will only give a 1-month spenddown for 5/22. To correct the spenddown base period to 5/22-10/22, an override will need to be done to enter the correct begin and end month for the base period.
If an incorrect base period needs to be changed after being sent to KMMS, a KEES Help Desk ticket would be needed.
Example #2: A spenddown base period is approved today for 6/22-11/22. On the next day, the worker realizes that the begin month for the spenddown base period should have been 5/22. EDBC is run on the next day for 5/22, but now KEES will only give a 1-month spenddown for 5/22. In order to correct the base period to 5/22-10/22, the worker would need to send a HD ticket to correct. This is because the incorrect base period has already been sent to KMMS. *Please do not attempt to do an override to fix this because it will not be accepted in KMMS.
KEES User Manual instructions will be updated to clarify these scenarios. Staff should remember to check the spenddown base period dates in KMMS prior to setting up a spenddown in KEES.
Please see Workaround - May 2022 Release Medical EDBC Override for PHE for all SOBRA consumers and consumers who meet the following criteria that need coverage extensions during PHE:
Pregnant Women who are no longer pregnant and are outside of their post-partum period.
Children who have turned 19 and are not a caretaker.
Adults who no longer have a child under the age of 19 in the home.
Approval Dates on System Generated NOAs
System generated NOAs will now have the correct approval date displayed.
Adding Records on the Income Detail Page
The Add button on the Income Detail page will now allow staff to add more than one record.
Training Materials:
Recorded Demos and PPTs
KEES Medical Spring 2022 Release PPT
KEES Medical Spring 2022 Release Demo
Updates to the KEES Medical User Manual:
Batch EDBC
Continuous Eligibility History
Discontinuance During Continuing Eligibility
EDBC Warnings
Medical EDBC Summary
Retiring Workarounds
WA508 RE Run Reason Validation without an Available Run Reason
WA534 Override the PA When Only CH in FC
WA535 EDBC Not Determining PLN/PW for 18-Year Old
Final KDHE Processing Deadlines - Fiscal Year 2023 has been updated and can be found on the KEES Repository under Other Helpful Information.
The reporting requirement snippets for Food Assistance have been updated to display towards the end of a notice of action (NOA) and to correctly display if a household is a 6 month or 12-month reporting household. In addition, a new reporting requirement snippet for categorically eligible Food Assistance households has been added to display in NOAs as well. It reads:
If you or anyone in your household wins a lottery or gaming prize in a single game that is $3,500 or greater (before taxes or other amounts are withheld) you must contact us within 10 days of the end of the month in which the household received the winnings.
You are not required to report any changes in your circumstances until the time of your next review, or interim report if you are required to complete an interim report form. Even though you are not required to report changes, you WILL want to report any changes that may increase your benefits, such as someone moves into your home, your household’s income decreases, or your rent or mortgage increases.
You must complete a report form <Month Variable> months after your case is approved or reviewed. On the form you must report your current income, your expenses, and list anyone who has moved in or out of your home. You must also provide proof of your income. We will send you the form when it is time for you to complete it.
The NOA snippet that displays to notify TANF households they must submit any child support they receive to DCF Child Support Services has been updated to no longer display if there is a non-custodial parent record in KEES and the absent parent has returned to the home.
The term probational has been updated to probation in the NOA snippet: An adult on the case has been found to be a fugitive felon or a probation/parole violator.
The NOA snippet: This change occurred because your income and/or allowable expenses changed has been updated to no longer display if someone moves in or out of the household and does not have associated income and/or expenses.
Application date has been added to multi-month NOAs for Food Assistance and TANF. The first sentence will now read: We have processed your <PROGRAM> application received on <Date of Application>. The decision for <Ongoing Month> will be your ongoing eligibility unless you are otherwise notified.
DCF Provider Portal
The Provider Portal is a new secure site that gives online access to Employment Services providers who need to:
View client referrals
Accept or reject a client referral
Submit client participant attendance
Upload documents
Both paid and unpaid providers can use the site. As well as providers who provide services to a client for any Employment Services program; Work Programs, FAET, or GOALS.
The Provider Portal will be piloted with Career Navigators in the Wichita Region later this summer prior to being rolled out statewide. It will eventually retire the use of the Employment Services Career Navigator database (ESCN).
FAET/GOALS Program Type
A new required field, Program Type, has been added to the Work Registration Detail page in KEES for FAET Program Blocks. This new field will require Career Navigators to indicate if the FAET Program Block is for a FAET or GOALS consumer. Setting a case flag for consumers participating in the GOALS Program is no longer needed. This new field will also populate on the Client Referrals screen in the Provider Portal, the P301: Employment Services Client Referral form, and the Non-Medical Data View Report.
The Work Eligible indicator on the Food Assistance EDBC Summary page has been updated to correctly display if a client is a mandatory work registrant or is exempt from work registration requirements. Possible values include Yes, Exempt or No.
Yes: Mandatory for Work Eligibility Requirements.
Exempt: Exempt from Work Eligibility Requirements.
No: Not considered because the program person is not a MEM or is a Child.
In addition, if a person is determined to be exempt one of the following exclusion reasons will populate:
Age 60 or older
Ill, injured, or incapacitated
School attendance
Drug and alcohol treatment center
Unemployment
Child’s age
TANF
Federal minimum wage x 30
Working 30 hrs
Earned Income Appearing Under Unearned Income Hyperlink on Food Assistance EDBC Summary Page
The unearned income hyperlink on the Food Assistance EDBC Summary page has been fixed to no longer display earned income.
LIEAP Only: Incorrect Error Message on LIEAP Money Management Detail when Trying to Add Vendor
Staff should no longer receive the following error when adding a priority 2 vendor and only 1 vendor exists.
Error: End Month - there can only be two high dated vendors at a given time. If you are deprioritizing a vendor to 3, an End Month is required.
Training Materials
Recorded Demos and PPTs
KEES Non-Medical Spring 2022 Release PPT
KEES Non-Medical Spring 2022 Release Demo
FA EDBC Summary
DCF Processing Deadlines – Year 2022 have been updated and can be found on the DCF Intranet under Policy and Procedures and in the KEES Non-Medical User Manual.
Call Center Phone Number: 844-723-5337
KEES Help Desk Email: KEES.HelpDesk@ks.gov
KEES Tier 1 Email (Access Issues Only): KEES.Tier1@ks.gov
KEES Repository KEES User Manual - Medical KEES User Manual - Non-Medical
The information contained in the KEES Dispatch is for internal use only.