Friday 7/17: 6am - 9pm
Saturday 7/18: 6am - 9pm
Sunday 7/19: Unavailable
The Buy In Deletion Report will be available to eligibility staff on the 14th of each month. The Buy In file will be sent to CMS early on the morning of the 21st. The Buy In Deletion report that is received on 7/14/2020 will include all cases that lost eligibility 5/31/2020.
The removal of the deletion records by DXC will need to be completed by 5:00 PM on July 20, 2020. Any cases that need the deletion removed from the CMS file, will need to have an email sent to the DXC Buy In team no later than 2:00 PM on the 20th so they can be manually processed by the 5:00 PM deadline. The requests can be sent on a daily basis as the report is worked. DXC cannot guarantee that the manual processing will be completed before the CMS file is sent if the manual deletion requests are received after 2:00 PM on July 20th.
An email will need to be sent to the DXC Buy In team for any new cases eligible for immediate buy in authorized between July 14th and the 20th to ensure the accretion record is manually added to the buy in file. ksxix-buyin@dxc.com
If a deletion was manually removed from the CMS file last month, and the eligibility for that member is still not up to date in the MMIS at the point the deletion file is sent to CMS this month, that deletion will go to CMS even though that member is only listed on the Buy In Deletion report once.
When a Resource ID is located within the RDB, check the Service type to ensure they are not indicated as a SMART Vendor. Medical Staff should never use resources listed as SMART Vendors as the Service Type. If an appropriate Resource ID is found, note the Resource ID number located in the Resource Databank as it is used to add the admin role to ensure the correct record is used. See Searching the Resource Databank, Requesting an Addition or Change to the Resource Databank, and Administrative Role in the KEES User Manual.
Instructions have been added to the KEES User Manual for changing from one nursing facility to another or changing the level of care in a facility. These are located at the following path: Home > KEES User Manual Introduction > Elderly and Disabled Medical > Long Term Care (LTC) > Living Arrangement Changes > Institutional Care to Institutional Care - Change in Facility or Level of Care.
If an individual has a Temporary Unemployment Plan (TUP) and qualifies for Medically Improved, follow Authorizing Benefits with a Temporary Unemployment Plan first. Once this is in place, follow the Working Healthy Medically Improved Override Process. This override process is needed when a TUP is used in conjunction with Medically Improved even if the individual is no longer employed or works more than 40 hours a week. See Authorizing Benefits with a Temporary Unemployment Plan and Working Healthy Medically Improved Override Process in the KEES User Manual.
Final KDHE Processing Deadlines - Fiscal Year 2021 has been updated and can be found on the KEES Repository under Other Helpful Information.
DCF Processing Deadlines – Year 2020 can be found on the DCF Intranet under Policy and Procedures.
An Emergency Allotment Issuance for June Food Assistance households will be sent to the EBT provider (FIS) this weekend and available to consumers starting Tuesday, July 21, 2020. The staggered issuance chart is below for your reference.
|
If the clients last name starts with: |
The consumer will get their benefits after 6:00am on the: |
|
A or B C or D E, F, or G H, I or J K or L M N, O, P, Q or R S T, U or V W, X, Y or Z |
7/21/2020 7/22/2020 7/23/2020 7/24/2020 7/25/2020 7/26/2020 7/27/2020 7/28/2020 7/29/2020 7/30/2020 |
All cases that received a benefit for June 2020 and did not already receive the maximum benefit amount will receive the Emergency Allotment. The Emergency Allotment is the difference between the maximum benefit for the household size and what they were originally eligible for.
The vast majority of cases will run through Batch EDBC using a run reason of Public Health Emergency. This run reason establishes a one-month EDBC to allow the one-time supplement to be issued but keeps the high dated EDBC as previously calculated. This run reason will also serve as a way to track the cases within KEES.
There are some situations that cannot be processed by Batch EDBC and will require a worker to use the Public Health Emergency run reason to run EDBC. This run reason should only be used by designated staff members who are working the identified cases. These cases will be prioritized by alphabetical order to align with the staggered issuance approach. These households will receive their benefits the day after the case is processed with the Public Health Emergency run reason for June 2020.
Call Center Phone Number: 844-723-5337
KEES Help Desk Email: KEES.HelpDesk@ks.gov
KEES Tier 1 Email (Access Issues Only): KEES.Tier1@ks.gov
KEES Repository KEES User Manual - Medical KEES User Manual - Non-Medical
The information contained in the KEES Dispatch is for internal use only.