Dispatch 1192018

All Programs

KEES Availability this Weekend

Saturday 1/20: 8am-8pm

Sunday 1/21: 12pm (Noon)-6pm

Suffix Reminder

Staff should NOT be entering a suffix in the last name field. The suffix should only be added to the suffix field. If a suffix is listed as part of the last name field, it needs to be removed and added in the suffix field. As a reminder, you do not need to rerun EDBC for medical.

Medical Programs

January Release

A build is going into KEES over the weekend. See the January Medical Release Notes for a summary.  

PPS Programs

Reminder

When Discontinuing the Foster Care program block:

• End Date the Custody Authority page

• End Date the Child Placement page

• Run Negative Action for the month after the child leaves Foster Care.

Having an Active Foster Care program block for months a child was not in Foster Care can interfere when the youth or family are applying for other programs.

Manual EDBC Programs

Remember when working on a Manual EDBC program the Review Due Month must be edited.

• Adoption Assisted: 12 months from Application Date or Review Date

• Permanent Custodian Subsidy: 12 months from Application Date or Review Date

• Youth Independent Living: 6 months

Non-Medical Programs

January Release and Retired Workarounds

A build is going into KEES over the weekend. See the January Non-Medical Release Notes for a summary. In addition to what is attached, the following workarounds are no longer necessary:

1. Error received when generating the C506: Termination – Child Care Provider Agreement Ending form:

Standard copy and paste text is no longer needed.

2. Household incorrectly deemed Categorically Eligible:

Staff no longer need to use Negative Action to discontinue the program. Running EDBC will determine the correct action.

3. Unable to select Service Type from Document Parameters for the P201: Child Care Provider Denial/Termination Notice:

Standard copy and paste text is no longer needed.

4. The V000: General Verification Request form displayed a single program instead of TANF/RCA, CC and FA.

Staff no longer need to create a form for each eligibility program.

Revised Workarounds

ABAWD Time Limits (Revised from 11/22/2017 Dispatch):

The ABAWD Time Limit Reached batch can discontinue Food Assistance programs in error when the consumer was meeting or exempt from meeting ABAWD criteria. To prevent this from happening ABAWD months should be added using the criteria below.

• If a consumer is Meeting Work/Training Requirements:

• • Add an ABAWD Time Limit record for each month beginning with the month the requirements were met through the month the next IR or Review is due.

• If a consumer is Exempt from Work/Training Requirements:

• • Add an ABAWD Time Limit record for each month beginning with the month of Exemption through the Exemption end month or next IR/Review due date, depending on which is earlier.

• If a consumer is not Meeting Work/Training Requirements or is in their Extension Period:

• • Do not add future months/all 3 months at one time.

• If a consumer has a change in ABAWD Status:

• • Edit the records as needed.

NOTE: KEES only allows ABAWD time limit records to be added 5 months into the future. When processing a Review or IR, set a future task using the criteria below to add additional records when a client is exempt or meeting work requirements.

• Due Date: 1st day of the 5th month

• Receive Date: Date of Task Creation

• Region: Select Regional Office Location

• Location: Select Office Location

• Queue: Alert

• Task: Purple Future Processing

• Task Details: Add a time limit record is ABAWD is exempt for meeting work requirements.

TANF Non-Compliances and the Impact to the Food Assistance Budget (Revised from 1/5/2018 Dispatch):

When a TANF member is given a non-compliance for Work Programs or CSS, KEES rules determines the FA member as FRE and should add one month of the TANF grant into the FA budget. KEES is applying the FA comparable penalty correctly, but failing to apply one month of the TANF grant into the FA budget. Until this is fixed, staff need to manually add the TANF grant amount to the Income Amount Detail page with a begin and end date equal to 1 month.

The FA Redetermination batch will run EDBC and remove the TANF grant from the budget according to the end date set on the Income Amount Detail page.

Use the following steps to enter the TANF grant amount:

1. Select a Program Type of Non-Medical and an Income Category of Government Payments from the Income List page.

2. Click the Add button. The Income Detail page displays.

3. Select the consumer who is FRE and ineligible from the Name drop-down menu.

4. Select a Type of Cash Assistance and a Frequency of Once a Month.

5. Click the Add button from the Income Amounts block. The Income Amount Detail page displays.

6. Enter the previous months TANF grant amount in the Reported Amount field.

7. Enter the Begin Date. This should be the 1st day of the month after TANF was discontinued.

8. Enter the End Date. This should be the last day of the month after TANF was discontinued.

9. Select Verified from the Verified drop-down menu and Other from the Source drop-down menu.

10. Click the Save and Return button. The Income Detail page displays.

11. Click the Save and Return button.