KEES Basics

KEES is a web based system that utilizes basic internet functionality.

NOTE: Do not click the Back Arrow in Internet Explorer at any time while in the system.

Function	Description
Button	Clicked to perform a specific function.  Best practice is to click a button only one time.    Examples:  Search, Edit, Add, and Save and Return.       NOTE:  The Cancel button can be used to navigate away from a page without the system saving changes.
Calendar Icon	A tool on a KEES page used to select a date.  Users have the option to manually enter dates as well.
Caret	Shaped like a triangle and when clicked is used to expand, collapse or filter a section of information or data.
Check Box	A box or boxes allowing the user to select certain information in order to perform an action. NOTE:  Click again to deselect/uncheck the information.
Copy Button	Allows the user to create an exact duplicate of the entire record they have selected. An exact duplicate of the record displays in edit mode to allow the user to make modification on every field except the field of Category. Copy is found on some data collection pages.
Default	A selection initially made by KEES without a choice being made by the user.
Drop-Down Menu	A box with an arrow located to the right of the menu heading.  When the arrow is clicked a list of choices are made available to select.  Items are selected by highlighting a choice and clicking it. The menu then collapses and the chosen selection displays in the field.
+ (Expanding)	A section of a KEES page that expands to display hidden (or collapsed) information by clicking on the + icon. Areas in KEES and ImageNow that can be viewed by using the + and - functionality. Clicking the + expands the selection area.
- (Collapsing)	A section of a KEES page that collapses to hide expanded information by clicking on the - icon. Areas in KEES and ImageNow that can be viewed by using the + and - functionality. Clicking the - collapses the selection area.
Filter	A filter allows users to select subsets of information to view and organize the data in a different order.  Example:  Task Inventory page or Person View page.
Hyperlink	A predefined link to specific information, and when selected will take the user directly to that information.  Hyperlinks in KEES are blue,  underlined and found on most KEES pages.   Examples:  User Manual or KEES.Tier1@ks.gov
Multi-Select Menu	Allows multiple list items to be selected at the same time.  Multi-selection is executed by clicking list items while pressing Ctrl (to add an individual item) or Shift (to select a range of items). To select: All items:  Select the top item by clicking it, press and hold the Shift key. While holding Shift,  left click the bottom item. Items grouped together/range of items:  Select the first item in the range/group by clicking it. Press and hold the Shift key and left click the last item in the group/range. Items not grouped together: Select the first item by clicking it. Press and hold the Ctrl key and left click each of the other items you want to select in the group/range.
Pop-Up Window	A window that is accessed at the same time as another page in the KEES system. Examples:  Journal and windows related to Tasks.
Pre-Populated	Information filled in by KEES based on information completed in other areas of system or SSP.
Radio Buttons	A group of buttons that allow a single selection. Click to make the selection.
Red Asterisk	Red Asterisk (*) denotes mandatory fields a user must complete on data collection pages.
Refine Your Search	Allows a user to enter new search criteria or parameters after an initial search.
Retrieve Information Button	Similar functionality as copy. The user selects an individual from the drop-down menu prior to clicking the Retrieve Information button. When the user clicks the button, the information from the selected individual’s current record populates. The user may then select a new individual from the drop-down menu and save the record.
Text Box	A box where information is typed free format. Users utilize text boxes for documenting information not captured elsewhere on data collection pages.

Context of a Case

Once a user enters a case number in the quick search field from Task Navigation and clicks the Go button or searches for a consumer and selects the case number for a consumer, the user is said to be in the context of a case. The user can confirm they are in the context of a case by looking at the top of the page. When a case number is displayed at the top of the page, above Global Navigation, the user is within the context of a case.

NOTE: Clicking the KEES icon takes the user out of the context of a case and displays the KEES Home Page.