The Time Limits Summary page displays Cash Aid benefit history for consumers, including out of state benefits and exceptions (i.e. Hardship, Repayment, etc). If a record already exists for a consumer, click the Name hyperlink to view details regarding Cash Aid months received on the Cash Aid Time Limit Month List page.
For Business Process steps see TANF Time Limits Process.
NOTE: Users do not need to add Cash Aid Time Limits months for benefits received in KEES, as these months are automatically created by a batch.
Select Eligibility from Global Navigation. Select Customer Information from Local Navigation. Select Time Limits from Task Navigation. The Time Limit Summary page displays.
Select the consumer from the Name drop-down menu below the Cash-Aid block. Then click the Add button. The Cash Aid Time Limit Month List page displays.
NOTE: If a Cash Aid Time Limit record already exists for the consumer on the Time Limit Summary page, click the Name hyperlink to navigate to the Cash Aid Time Limit Month List page.
Click the Add button. The Cash Aid Time Limit Month Detail page displays.
Enter the Begin Month using the <mm/yyyy> format or the calendar icon.
Enter the End Month using the <mm/yyyy> format or the calendar icon.
Select the Add Reason from the drop-down menu. Additional fields dynamically display depending on the Add Reason selected. Complete all dynamic fields using the following guidelines:
If the Add Reason is Out of State, select the appropriate State from the drop-down menu then proceed to STEP 7.
If the Add Reason is Manual, select a Program from the drop-down menu.
If the Program is Diversion, proceed to STEP 7.
If the Program is TANF, select the appropriate Type and Reason from the drop-down menus in the Exceptions block then proceed to STEP 7:
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Type |
Reason |
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NOTE: Used when a consumer has paid back an overpayment and that TANF months is no longer counted as used in the Lifetime amount limit. |
Click the Save button. The Cash Aid Time Limit Month List page displays.
Click the Close button. The Time Limit Summary page displays.
This business process flow shows the high level steps utilized to determine TANF Time Limits.
Claim the task associated to the TANF application.
Verify the consumer completed the Self-Assessment/Orientation and has all needed verifications to process the consumer’s TANF application.
Complete the Cash Aid Time Limit Month Detail page if there are TANF months from another state not recorded in KEES or if the consumer meets hardship criteria.
NOTE: To manually add months from another state, indicate the Begin Month and End Month, select Out of State as the Add Reason, and select the appropriate state. To indicate a hardship criteria, indicate the Begin Month and End Month, select TANF as the Program, select Hardship as the Type, and select an appropriate Reason.
Complete all other necessary data collection pages and run EDBC to determine TANF eligibility.
Send the denial or approval NOA generated by KEES.
Complete the task associated to the TANF application with a Status Reason of ‘DCF Complete’.
Automatically runs the Monthly Time Limit Batch and adds TANF Months to the Cash Aid Time Limit Clock
Automatically runs the TANF Months Used Batch and sends the X088: Notice of TANF Months Used for adult TANF MEMs or FREs who have reached 12 or 18 Months of TANF benefits.
Automatically runs the Time Limits are Reached-TANF Batch to discontinue TANF and sends a NOA when time limits are reached. This same batch also discontinues TANF when a hardship type is indicated and the end month is reached.
KEES automatically discontinues TANF and sends a discontinuance NOA when time limits are reached. If there is an active Work Programs program block, KEES will also send a task, ‘WP Status Changed’, to the Work Programs queue.
If the consumer has a hardship that allows them to receive more than 24 mores of TANF, KEES will close the TANF program at 36 months regardless if the hardship is ongoing.
The only exception is if the consumer is receiving work incentive. They are able to receive all 5 months even if they have received 36 months of TANF.
See KEESM 2243 for policy guidance on hardship criteria.
All months where the consumer has a hardship will need to be added manually. Future months can be added as KEES will check to see if a month already exists before creating one manually. Once the hardship months end or the consumer received 36 months of TANF, the program is automatically discontinued.
Out of State TANF months can now be added to KEES without an existing TANF Program block.