0314 Request for Guardianship, Custodianship, and Foster Care Records

K.S.A. 38-2209 establishes the confidentiality requirements for child in need of care records. To protect the privacy of children involved in such records or reports, these records are kept confidential and are only disclosed as allowed by K.S.A. 38-2210 through K.S.A. 38-2213.

Fee for Records: DCF may charge fees for copies of case record materials as specified in Kansas Administrative Regulation (K.A.R. 30-2-12).

A. Request for guardianship, custodianship, or foster care records:

1 Process for requesting records:

a.  The following documents and forms are required:

i. PPS 0332 - Adult Former Foster Child Requesting Case File Information

ii. Photocopy of birth certificate or current driver's license or government issued ID

b. Return Forms to DCF

i. Mail to: Attention: Records Custodian

Kansas Department for Children and Families
Office of the General Counsel (OGC)

555 S. Kansas Avenue, 6th Floor
Topeka, KS 66603

          2. Upon receiving a request, OGC shall:

a. Refer the request to the appropriate region.

3. Upon regional staff receiving a request, DCF shall complete the process outlined below, and consult with the regional attorney, as needed:

a. Search the PPS Adoption Record Archive Imaging system and provide copies of the following documents, if available:

i. Original birth certificate, citizenship documents, or both

ii. Social Security Card or verification of social security number

iii. Social history

iv. PPS 5340 Medical and Genetic Information for Child

v. Permanency plans

vi. School records

vii. Miscellaneous: Newspaper articles, letters/correspondence addressed to the foster child, awards, or pictures.  (If items were not provided upon release)

viii. Independent Living files, as outlined in PPS 0430, section 11. 

b. Redact all information identifying resource parents and other individuals listed in case information in a non-professional capacity:

          i. Names, addresses, and contact details:

a. Extended family members or close associates of the resource parents.

b. The primary resource parents but also other adults and children living in the home.

c. Other children or youth in the resource home, including foster children, adoptive children, and biological children.

d. Babysitters, respite care providers, or any other individuals who provide care or services to the children.

4. The regional attorney shall review all documents prior to sending to Records Custodian to provide to the requesting person.