10216 Closure After Assignment
A. Factors to consider when requesting approval for closure after assignment include, but are not limited to:
1. The Involved Adult does not meet the definition in K.S.A. 39-1430(b)(1)-(2);
2. The allegations do not meet the definitions for Abuse, Neglect, Financial Exploitation (ANE) in K.S.A. 39-1430(c),(d),(e);
3. The report is a consumer-to-consumer incident in a CDDO or affiliate and there is no indication of neglect by staff. Forward a copy of the PPS 10100 and 10110, to the KDADS.CSSPRC@ks.gov mailbox;
4. The incident has been previously investigated or is currently being investigated. Include the KIPS ID number of assigned case in the CAA basis;
5. DCF does not have the statutory authority to investigate;
6. Reports indicating a need for guardianship or conservatorship and there are no concerns of abuse, neglect (including self-neglect), and/or financial exploitation;
7. Reports indicating a need for guardianship or conservatorship for youth in DCF custody. Send PPS 10100 and PPS 10110 to the APA in the region where the youth resides. See PPM 10630 Guardianship and/or Conservatorship Services for Youth in DCF Custody;
8. The Involved Adult passed away prior to date of report and the report does not meet the criteria for a Critical Incident per PPM 10212 Critical or Significant Incident Notification Procedures or the Involved Adult was not a consumer receiving services from a KDADS licensed community-based facility or agency;
9. The Involved Adult passed away before face-to-face contact, and the reported allegation is self-neglect;
10. The adult is under 21 years of age and in DCF Custody as a CINC. (These are investigated by Child Protective Services per PPM 1385 Reports Involving Adults Under 21 Years of Age and in Custody of the Secretary of DCF.);
11. The alleged incident occurred in another state;
12. The Involved Adult has left the state with no plans to return;
13. The Alleged Perpetrator (ALP) is a law enforcement officer (See PPM 10200 Conducting an Investigation F for guidance.);
14. Unable to locate Involved Adult. Reasonable attempts to determine safety as defined in PPM 10210 Contacts During the Investigation were made to locate the Involved Adult.
15. Report is the responsibility of another agency. The report shall be forwarded to that agency.
B. Process for Requesting Closure After Assignment
1. Closure after assignment may be requested prior to or following the initial face-to-face contact with the Involved Adult.
a. The request for closure after assignment shall be made within five (5) working days from date of initial face-to-face contact or date of second (2) unsuccessful attempt or 10 calendar days after the PPS 10231 Involved Ault Interview Request letter has been mailed.
b. If the request for closure after assignment is made prior to the initial face- to-face contact due date, the request shall be made in time to allow timely face-to-face contact with the Involved Adult if the request is denied.
c. If KPRC approves closure after assignment within the required initial face-to-face contact time frame for the allegation(s), a face-to-face contact is not required.
d. If KPRC determination comes after the required time frame for initial face-to-face contact, the APS Protection Specialist shall have made a face-to-face visit or have made at least two (2) attempts within the required timeframe.
2. The APS Protection Specialist shall complete the PPS 10216 and consult with APS Supervisor to determine whether CAA is appropriate.
a. The investigation shall continue if;
i. There is an indication contacts are needed with caregivers, family members, or other collateral witnesses to obtain additional information regarding the allegations of abuse, neglect, or financial exploitation.
ii. Additional information is needed to assess risk or safety concerns.
b. The APS Protection Specialist and supervisor shall review the report and additional information gathered under a. If CAA is appropriate the supervisor shall forward to the APS APA. Additional information shall be documented in KIPS.
c. The APS APA shall determine whether to continue with the investigation or request CAA from KPRC.
i. The APS APA shall submit the closure after assignment request form in SharePoint for KRPC’s review and final determination.
ii. KPRC will complete the closure after assignment request form in SharePoint and an auto generated email from SharePoint is sent to the requestor with the final determination.
a. If the closure after assignment request is approved, KPRC shall document in KIPS and set the investigation to complete. KPRC staff shall forward the report to the appropriate agency or to the appropriate CSSPRC or MHPRC mailbox, if applicable and document in the investigation record in KIPS.
b. If the closure after assignment request is denied, KPRC shall document the denial in KIPS.
2. Closure after assignment of only one allegation if there are multiple allegations assigned.
a. The APA or Supervisor shall submit a request to the PRC Supervisor mailbox DCF.PRCSups@ks.gov and indicate the request for closure after assignment is for one allegation only and the investigation will remain open under the other allegation(s). The APA or Supervisor shall document in KIPS.