5211 DCF Roles and Responsibilities

 

A. DCF is ultimately responsible for children in the Secretary's custody and is accountable to the court.  DCF is responsible for reviewing Child Welfare Case Management Provider (CWCMP) service delivery following a referral to the CWCMP. Also refer to PPM 2750 and 2751 for DCF responsibilities at the time of referral.

B. DCF shall also:

1. Assess for relatives and non-related kin (NRKIN) at intake and investigation and send this information to the CWCMP with the referral form, or as soon as possible thereafter (See Section 5230 Placement Services, for additional information);

2. Obtain release of information for all third-party information known to DCF, which pertains to the child and family and provide the release to the CWCMP;

3. Notify the CWCMP when new information on Third Party Liability for any child comes to their attention;

4. Ensure staff is available for a minimum of 2 hours after the child is transported to the CWCMP office to answer any additional questions on information not included in the referral forms;

5. Ensure historical information is available to the CWCMP through KIDS and case files;

6. Assist the CWCMP staff with training on the DCF SCRIPTS system for encounter entries utilizing the SCRIPTS web portal;

7. Participate in the Initial Family Meeting and develop the initial service plan;

8. Review and approve subsequent custody case plans. This task shall be completed by a DCF Foster Care Liaison;

9. Inform the CWCMP of the status of any abuse/neglect assessments

10. Provide assistance or program specific direction, as requested;

11. Notify Provider staff of known changes in the family's situation and report critical incidents to CWCMP staff, per policy;

12. Notify CWCMP staff of any known changes in the client eligibility for Medicaid;

13. Keep CWCMP informed of the status of any on-going abuse/neglect assessments;

14. Facilitate the professional judgment resolution process per DCF PPS PPM 5040;

15. Support and facilitate connections among the CWCMP, Kansas Department of Corrections Community Based Services (KDOC-CBS), Community Corrections, Court Services, Kansas Department for Aging and Disability Services (KDADS), and Kansas Department of Health and Environment (KDHE);

16. Ensure prompt sharing of information with transfer of venue or change of jurisdiction cases;

17. Support the court or CWCMP relationship;

18. Attend court hearings as needed;

19. DCF attorneys will work with the CWCMP attorneys as needed to meet State and Federal requirements;

20. Provide technical assistance regarding all federal and state policies and laws impacting child welfare services;

21. Work with CWCMP to address all concerns identified through customer service calls;

22. Process applications for Interstate Compact on Placement of Children (ICPC) and Interstate Compact on Adoption and Medical Assistance (ICAMA);

23. Accept relinquishments and execute consents for adoption in a timely manner;

24. Transfer child’s financial resources to the adoptive family;

25. Facilitate the Adoption Subsidy Negotiation meeting;

26. Provide information for the Random Moment Time Study upon request;

27. Provide oversight, monitoring, and guidance regarding service delivery processes as outlined with the CWCMP proposal;

28. Conduct and participate in Performance Improvement activities to include assisting with the development of and monitoring the Child and Family Service Review Performance Improvement Plan as well as Corrective Action Plans;

29. Conduct administrative and compliance on-site monitoring at least annually.