0910 Child Welfare Contract Management Provider Service Delivery and Encounter Data

Costs for services provided by the Child Welfare Case Management Provider (CWCMP) are paid by DCF at established rates. The CWCMPs report their expenditures for services delivered to DCF through encounters. Kansas employs a system to manage encounter data received by the CWCMP using the Statewide Contractor Reimbursement Information and Payment Tracking System (SCRIPTS). Kansas uses SCRIPTS to support federal and state claims for services provided by our CWCMPs. Encounters reported to DCF by the CWCMP are continually monitored for accuracy. Departments within DCF provide ongoing review activities related to system functioning, validity of data and claims.

1. Child Welfare Case Management Provider:
   1. Shall submit quarterly financial reports to the Office of Fiscal Management, detailing service expenditures.
2. Office of Fiscal Management (OFM)
   1. Shall ensure SCRIPTS meets Federal claiming requirements
   2. Shall keep abreast of Title IV-E and TANF maintenance claiming rules
   3. Shall monitor encounter data utilized in the claim
   4. Shall produce administrative claims and compile final claim submissions
   5. Shall reconcile services with encounter data and ensure there is supporting documentation
   6. Shall monitor financial statements quarterly for accountability and perform related reviews for contract compliance
3. Audit Services
   1. Shall audit the SCRIPTS system and claiming for those services by DCF Providers. Activities include, but are not limited to:
      1. Testing the adequacy of support for encounters.
      2. Ensuring duplicate services are not being reported and duplicate payments are not being made to the Provider.
      3. Testing reporting system operations to ensure system edits are operating as designed.
      4. Quarterly claims for services through Office of Fiscal Management
      5. Ongoing review of Title IV-E Maintenance claim.