5208 Case Management Provider Referral Responsibilities

The Case Management Provider shall:

1. Accept all referrals from DCF of children in the custody of the Secretary and in need of out of home services, regardless of race, religion, color, gender, sexual preference, disability, national origin, or ancestry;
2. Accept physical custody of the child when DCF transports the child to the CWCMP;
3. Partner with the DCF worker to transition the child, make sure immediate needs are met, and ensure the child is comfortable, see PPM 2750;
4. Use the DCF placement matching system to determine a placement meeting the needs of the child;
5. Arrange transportation for the child to the identified placement;
1. The Child Welfare Case Management Provider shall work with DCF staff regarding transportation times for the child if it is not reasonable for the child to be transported immediately (i.e. the child is in school and there is no reason to disrupt the school day);
2. Staff picking up the child shall have photo identification available indicating they are a Child Welfare Case Management Provider agency employee and have authority to transport the child;
6. Determine if Human Trafficking procedures need to be followed;
7. Contact the family the same day of the referral to do introductions, inform the family of who to contact in an emergency and to plan the Initial Family Meeting (IFM) in conjunction with the Initial Service Plan (ISP), which shall occur within 3 business days;
8. Contact the HCBS Waiver Case Manager, if applicable, to provide information about the child's new location. (For information about the waivers, refer to Section 0614.)
9. If the child is a foreign national from a mandatory notification country, contact the foreign consul of that country.  See Appendix 5E for additional information.
10. Obtain assessment information completed by DCF (safety, risk, family-based assessment summary, FINA Assessment) as well as case finding information from the DCF FACTS and KIDS data systems.