When a parent signs the Referral for Child Care Assistance for Participants in Kansas Early Head Start Child Care Partnerships (KEHS/CCP) they are authorizing the Early Head Start grantees to receive copies of their Child Care correspondence. Follow the steps below to add the grantees as Additional Correspondent Recipients:
On the Case Summary page, click the View Details button in the Child Care program block. The Child Care Detail page displays.
Click the Edit button. The Child Care Detail page displays.
Click the Add button in the Administrative Roles section. The Administrative Role Detail page displays.
Select Additional Correspondence Recipient from the Administrative Role dropdown menu. The Resource field dynamically displays.
Click the Select button under Resource. The Select Resource page displays.
Enter KEHS in the Name field then click the Search button. The Select Resource page redisplays with search results.
Click the radio button for the grantee that is listed on the Kansas Early Head Start Signature line of the referral.
NOTE: If the grantee you are searching for has two entries, select the mailing address line (the PO Box address).
Click the Select button. The Administrative Role Detail page displays with selected Resource.
Enter the todays date as the Begin Date using the <mm/dd/yyyy> format.
Click the Save and Return button. The Child Care Detail page displays.
Click the Save and Return button. The Case Summary page displays.
When an application for Child Care is received and the parent is participating in the Early Head Start Partnership, often the parent need and parent schedule is not known. Use the guidance below to complete the pages.
For the Child Care Need Parent: If the Parent Need Reason is unknown, select the Need Reason of EHS Partnership.
For the Child Care Need Child: Select the Need Reason of EHS Partnership.
For the Parent Schedule List: Enter a Parent Schedule of Monday - Friday; 8:00 AM - 5:00 PM.
Complete the calculation of the Family Plan
NOTE:The Child Need Reason of EHS Partnership gives a $0 Family Share on the Family Plan.
Run EDBC as needed.
NOTE: The Child Need Reason of EHS Partnership waives the Resource Test at EDBC.
This business process flow shows the high level steps utilized to process an Early Head Start (EHS) Child Care Partnership application or review.
All KEHS Child Care Partnership applications and reviews are filed via a paper application and contain a referral form from KEHS. These applications will carry an ‘Accelerated’ priority in KEES, and map as 'Expressed' to Current™, meaning staff will process these applications within 7 business days.
Image and Index the documents using the guidance below to generate a task.
Accelerated Application
Application Plan: KEES New Application
Basket: Application
Document Type for Application: Accelerated Application
Document Type(s) for Supporting Documents: See DCF Imaged Forms Desk Aid
Barcoded Review
Application Plan: KEES Barcoded Document
Basket: Case-Task
Document Type: Barcoded Document
Document Type(s) for Supporting Documents: See DCF Imaged Forms Desk Aid
Review with NO Barcode
NOTE: Research Case Name and Case Number and write in the upper right hand corner
Application Plan: KEES Case
Basket: Case-Task
Document Type: Review
Document Type(s) for Supporting Documents: See DCF Imaged Forms Desk Aid
Claim the process application or process review task in Current™.
Process Application or Review utilizing the following steps. Use the BPM Cold Call and Collateral Contact processes if needed.
Complete Non-Financial and Financial data collection pages.
Complete Child Care Data Collection pages and indicate a child need of ‘EHS Partnership’ on the Child Care Need Detail-Child page.
Run EDBC. Remember to use the ‘RE’ Run Reason when processing a review.
Send approval NOA to the consumer (see Generating a Form). KEES will send the Family Plan and applicable Provider notification.
Print all electronic documentation to Perceptive Content utilizing IN Printer in the Case No-Task basket.
Give the task an outcome in Current™.
KEHS Child Care Partnership is indicated in KEES on the Child Care Need Detail-Child page with a need of ‘EHS Partnership’.
The ‘EHS Partnership’ need reason gives the family a $0 family share and waives the resource limit.
Children can have a need of ‘EHS Partnership’ and ‘Enhanced Rate’.
A referral must be received from KEHS in order to process Child Care as KEHS Partnership. If a referral is not received, the consumer must meet all regular Child Care Subsidy requirements as outlined by policy.
Policies around cooperating with Child Support Services apply.
Child Care rules in KEES will automatically determine an aid code of ‘Income Eligible’ or ‘TANF Eligible’.
The Family Share should always be $0 for families with at least one child receiving Child Care from KEHS.
A Person and Program case flag titled Kansas Early Head Start Child Care Partnership has been added to KEES to be utilized for KEHS child care cases. This is a way to flag these cases so that their eligibility is not inadvertently changed at Review. On the Case/Person Assign Flag Detail page, enter the KEHS child care plan start date as the Begin Date. Enter the last day of the child care period as the End Date. At review, staff should extend the End Date if the family continues to be eligible for KEHS child care. See Setting a Case Flag for detailed steps.
When a parent signs the Kansas Early Head Start Child Care Partnerships Referral for Child Care Assistance they are authorizing the Early Head Start grantee to receive copies of their Child Care correspondents. See Early Head Start Partnership Child Care for detailed steps.