Change in Child Care Provider Information

This business process flow shows the high level steps utilized to process a change to Child Care Provider Information in KEES.

Business Process Diagram

Business Process Steps

See Editing a Relative Child Care Provider or Closing a Relative Child Care Provider for detailed steps regarding changes to Relative Provider Child Care Provider Information. See Editing KDHE Licensed and Child Care Centers or Closing KDHE Licensed Child Care Centers for detailed steps regarding changes to KDHE Licensed and Child Care Centers.

Changes to KDHE Licensed and Child Care Centers Information:

Changes to KDHE Licensed and Child Care Centers are communicated through a task via the CLARIS Interface. Tasks are assigned to the Worker ID tied to the Resource in the RDB. Possible task names include:

• Change in Licensed Child Care Provider Info

• Phone Number Changed

• New Enforcement Action

• Change in Enforcement Action

If the KDHE License is revoked, expired, or suspend on an ‘Active’ service, KEES automatically updates that status to ‘Suspended’. If the KDHE License is revoked, expired, or suspended on a ‘Pending’ service, KEES automatically updates the status to ‘Closed’.

RDB Maintainer:

• Claim the Task

• Complete a Resource Search in the RDB to find the Child Care Provider

• Edit the Resource Detail and Service Details pages as applicable

• If closing the Provider:

• • Update the status to ‘Closed’ on the Service Detail page and Resource Detail page

  • Enter an EBT Closure Date

  • Update the Review Date on the Resource Detail page to 12/31/2999

  • Send the P201: CC Provider Denial/Termination Notice

• Finish the Task with a Status Reason of ‘DCF-Complete’

NOTE: When a Child Care Provider Service is closed, KEES automatically closes all associated child plans and sends the C506: Termination – Child Care Provider Agreement Ending via the Child Care Service Closed batch.

Changes to Relative Provider Information:

RDB Maintainer:

• Complete a Resource Search in the RDB to find the Child Care Provider

• Edit the Resource Detail and Service Details pages as applicable

• If closing the Provider:

• • Update the status to ‘Closed’ on the Service Detail page and Resource Detail page

  • Update the Approved Child Detail page

  • Enter an EBT Closure Date

  • Update the Review Date on the Resource Detail page to 12/31/2999

NOTE: When a Child Care Provider Service is closed, KEES automatically closes all associated child plans and sends the C506: Termination – Child Care Provider Agreement Ending via the Child Care Service Closed batch.

Identified Changes

• KDHE License and Child Care Center provider updates to a license, address, or phone number are communicated through the CLARIS Interface via a task.

Key Process Considerations

N/A