Child Care Warnings

When saving the Child Care Plan and/or Family Plan there are several warnings that may display.  

Family Plan Detail Warnings

• Warning: End Date - The End Date must be after the Begin Date
  Action Needed:  Verify that the End Date is after the Begin Date. HINT:  Check the year.

• Warning:Error! End Date - The end date must be the last date of the month.
  Action Needed: Verify that the End Date is after the last day of the month.

• Warning:  Hours exceed 240 for one or more children, requires supervisor approval.
  Action Needed:  See Child Care Plan Over 240 Hours - Process.

• Warning:  Child <name> is listed on another Child Care Program. Please Review.
  Action Needed:  Save the Family Plan.  Using the Person View page for the child, verify the child's participation on another Child Care program.  Add/Edit Child Schedules as needed and Edit the Child Care Plan and Family Plans as needed.

• Warning:  Edit - All Child Care Plans must fall within the dates of the Family Plan.
  Action Needed:  Verify the Child Care Plans display as desired, click Save to confirm the action.
  NOTE: If the Family Plan End Date was shortened, a batch runs nightly to align the Child Care Plan End Date to that of the Family Plan.

• Warning:  Error!  Child Care Plan - Child Care Plans cannot be removed from Family Plan after benefits have been issued.
  Action Needed:  End Date the Child Care Plan, instead of removing the Child Care Plan.

• Warning:  <Begin/End Date> - This plan overlaps with another Family Plan (ID#, <Begin Date> - <End Date>)
  Action Needed:  Multiple Family Plans cannot exist for one time period.  Edit the Family Plan(s) to meet this criteria.

• Warning:  Warning!  Overridden Cost of Care does not match Calculated Cost of Care. Manual C811 will need to be edited and sent.
  Action Needed:  Take note of the overridden Cost of Care amount. Manually generate the Child Care Family Plan (C811) for the consumer. See Generating a Form for detailed steps.

• Warning:  You are saving a Family Plan with Enrollment Fees that may exceed the maximum amount. If this is correct click save, otherwise edit the Child Care Plan(s) to update the necessary Enrollment Fees.
  Action Needed:  Review the enrollment fee(s). If amount(s) are correct click Save. If not, Edit the Child Care Plan to enter the correct amount.

• Warning:  You are saving a Family Plan with future benefits. If this is correct click Save, otherwise edit Begin Date of the Child Care Plan to align with Family Plan.
  Action Needed:  Review the Begin Date of the Family Plan and Child Care Plan(s). If they are correct click Save. If not, Edit the Child Care Plan to update the Begin Date appropriately.

• Warning:  Warning! At least one Child Care Plan does not extend to the Family Plan End Date. If this is correct, continue.
  Action Needed:  Review the Child Care Plans to verify the End Dates are correct. If they are click Save to confirm the action.
  
  NOTE: This is only okay if the family has requested the short period of coverage for children on the plan (ie. Summer only care). However, if adding a child for only the summer months to an existing Family Plan, Child Care Plans for the other eligible child(ren) must be set to match the end of the GE Period.

• Warning:  Warning! The Family Plan End Date has been extended. Review existing Child Care Plans.
  Action Needed:  Review the Child Care Plan(s) to determine if any new plans need to be added to account for the new Family Plan End Date.

• Warning:  Error! Family Plan - New Family Plans cannot exceed 23 months. Review existing Child Care Plans.
  Action Needed:  Review the Begin and End Dates of the Family Plan to ensure they are correct. If the dates are correct and are a result of a missed application or a correction, this validation can be bypassed by a Supervisor.
  
  NOTE: New Family Plans should not be set this far out. If an application is received requesting future care to start 11+ months in the future they should be advised to reapply closer to when care is needed.

• Warning:  Error! GE Period has not expired. Please extend existing Family Plan.
  Action Needed:  Review the GE period dates and Edit the appropriate Family Plan record.
  
  NOTE: If the KEES Help Desk has instructed you to add a new Family Plan during an existing GE period, this validation can be bypassed by a Supervisor.

Child Care Plan Detail Warnings

• Warning: Error! End Date - The end date must be the last date of the month.
  Action Needed:  Verify that the End Date is after the last day of the month.

• Warning: Child Name - The child is age 13 or older as of MM/YYYY
  Action Needed:  If applicable, add a Child Care Need - Child reason or the child.

• Warning:  The chosen provider is not authorized to provide service to this child.
  Action Needed:  Complete the provider referral or contact consumer to choose a new provider.

• Warning:  The chosen provider is not 'active'.
  Action Needed:  Complete the provider referral or contact consumer to choose a new provider.

• Warning:  The chosen provider is at or near capacity, please confirm the capacity of this provider before creating this Child Care Plan.
  Action Needed:  Contact the provider to verify capacity.

• Warning:  The chosen provider is known to an active case.
  Action Needed:  Save the Child Care Plan.  Determine if the provider has an Active Non-Medical program, add/edit income if needed.

• Warning:  The Schedule overlaps with another Child Care Plan.
  Action Needed:  Edit the Need for Care Schedule as to not allow duplicate benefits.

• Warning:  You are saving a Child Care Plan with a Need for Care Schedule outside of the chosen Provider’s hours of operations. If this is correct, continue.
  Action Needed: If this was intentional, click Save and Return to continue saving the plan. If it was not intentional, Review the Provider Schedule and Edit/Remove/Add records as needed until the Need for Care Schedule(s) are within the provider hours.

• Warning:  Benefit Hours have decreased outside of review. If this is correct, click the calculate button.
  Action Needed:  If the Protected Hours Recalculation checkbox was selected intentionally to decrease plan hours within the review period, click the Calculate button. If the Protected Hours should not be recalculated, ensure the checkbox is not selected before clicking Calculate.

• Warning:  Hours - Out of Home Relative cannot be authorized for more than 215 hours per month.
  Action Needed:  Override the Approved Benefit Hours to equal or less than 215.

• Warning:  Error! Need for Care Schedules - At least one Need For Care Schedules should be added in plan.
  Action Needed:  Add a Need for Care Schedule.

• Warning:  Error! <Required Field> - Field is required.  Please choose a value..
  Action Needed:  Complete all required fields.

• Warning:  Error! Child Care Plan Begin Date - Begin Date must be between Family Plan Begin Date and End Date.
  Action Needed:  Correct the Begin Date so it falls within the Family Plan dates.

• Warning:  Error! Child Care Plan End Date - End Date must be after the Family Plan Begin Date.
  Action Needed: Correct the End Date to ensure it is after the Family Plan Begin Date.

• Warning:  Error! Child Care Plan End Date - End Date is past the Family Plan End Date. If this is correct, continue.
  Action Needed:

• • If not extending child care, correct the End Date to ensure it isn’t past the Family Plan End Date.

  • If extending child care to allow for the CIEP of a new child, continue. The Family Plan End Date updates to match.

• Warning: Error! Child Care Plan Begin Date - Confirm Begin Date is on or after Child’s Application Month.
  Action Needed: The Child Care Plan Begin Date will default to the first day of the family plan, make sure to edit the begin date to the application date or date care is needed to start if adding a new child. If a CIEP exists for a child, the plan should start the first of the month of request, there is no proration.
  
  NOTE: This soft warning only displays if the child’s name is selected; it’s a reminder NOT to move the app date back to the last day of care.

• Warning: Warning! This Child Care Plan does not allow for Minimum Eligible Period.
  Action Needed: Determine if the child has a CIEP:

• • If no, review the dates and make sure they are given 12 full months of care (unless the family requested less).

  • If yes, confirm if the child should have care until the GE Period End Date, and correct if needed.
    
    NOTE: This soft warning only displays if the child’s name is selected.

Guaranteed Eligibility Detail Warnings – Help Desk Only

Hard Warnings:

• Warning:  Error! GE Actual End Date - Valid range is min: 01/1900 - max: 12/9999.
  Action Needed:  Enter a valid calendar date for end month in the format MM/YYYY.

• Warning:  Error! GE Actual End Date – The GE Actual End Date must be on or after the Begin Date.
  Action Needed:  Enter a valid month on or after the Begin Date.

• Warning:  Error! GE Actual End Date – The GE Actual End Date cannot overlap with the Begin Date of another GE period. The overlap occurs beginning at MM/YYYY. Adjust the GE Actual End Date.
  Action Needed:  Enter a valid date that does not overlap with any other Regular Type GE periods belonging to the program.
  
  NOTE: MM/YYYY is the GE Begin Date of the overlapping Regular GE Period.

• Warning:  Error! Adjustment/Override Reason – You must select an Adjustment/Override Reason before saving.
  Action Needed:  Enter a valid calendar date for end month in the format MM/Select an adjustment reason if GE Actual End Date != last saved GE Actual End Date.

• Warning:  Error! Adjustment/Override Reason –  An Adjustment/Override  Reason should not be selected if the GE Actual End Date has not been updated.
  Action Needed:  Do not set an adjustment reason unless modifying an existing adjustment reason or updating the GE Actual End Date.

• Warning:  Error! Read Only Reason - You must select a Read Only Reason before saving.
  Action Needed:  Select a Read Only reason if the Regular/Read Only Dropdown has been updated to Read Only.

• Warning:  Error! No child is selected to be removed.
  Action Needed:  Select the checkbox for the child to be removed.

• Warning:  Error! End Date - Valid range is min: 01/1900 - max: 12/9999.
  Action Needed:  Enter a valid calendar date for end month in the format MM/YYYY.

Soft Warnings:

• Warning:  Warning! The GE Actual End Date is more than 24 months after the GE Begin Date. Please review GE Actual End Date before continuing.
  Action Needed:  Determine if the GE Actual End Date is correct:

• • If yes, click Save and Return.

  • If no, ensure the correct date is entered.

• Warning:  Warning! This action cannot be undone. Marking the GE Period Read Only will prevent it from being used in future determinations. Click Save and Return to Confirm.
  Action Needed:  Determine if the GE Period should be Read Only:

• • If yes, click Save and Return.

  • If no, click Cancel.

• Warning:  Warning! This action cannot be undone. Removing the child’s CIEP will prevent it from being used in future determinations. Click Remove to confirm.
  Action Needed: Determine if the selected CIEP should actually be removed:

• • If yes, click Remove in the CIEP block.
    NOTE: To complete this action the Save and Return button for the GE Detail page must be clicked.

  • If no, click Cancel.