Non-Interface Batches

Non-Interface Batches run on scheduled dates and times. These sweeps use the data elements entered to identify the cases or persons that are picked up for each batch.

Note: The batch run day listed in the description will always be a business day unless a specific date is given (i.e. Sept. 30th).

Batch Name	Program	Description
ABAWD Time Limit	FA	Monthly batch to create future month ABAWD records once the original ABAWD record has been established. This batch also creates an ABAWD record with a status of Did Not Meet Work/Training Requirements if a Manual record was not created and the consumer is identified as an ABAWD in the EDBC result. This batch runs the day after Monthly Issuance.
Approved Child Status Change	CC	Daily batch to identify when Child Care provider(s) with an In Home or Out of Home Relative Service Type is linked to a Child Care program and has a change in status for children associated to that provider. An Approved Child Status Change task for the Purple queue.
Associate Pre-Existing Contact Log Record to a New Case	All Programs	Daily batch to identify all Contact Logs with no Case Numbers. If a newly registered case matches the information on the Contact Log, this batch updates the Contact Log with the Case Number.
Auto Associate Case Numbers	All Programs	Daily batch that identifies cases with the same Case Head and links them as Companion Cases.
Auto Closure When IR 12 Mo or Rev Not Received	FA/TANF/CC	Monthly batch to automatically discontinue FA/TANF/CC programs with a Review or IR/12-Month due where the reporting record is indicated as Sent and Incomplete. Notification is generated and sent to the consumer. This batch runs the last business day of the month.
Batch EDBC	All Programs	Daily batch to Run EDBC for the next benefit month for programs that were identified as meeting other batch criteria.
Benefit Reduction Redistribution Sweep	FA/TANF/CC	Monthly batch that runs EDBC on cases which have an EDBC that will result in a negative balance in the recovery account. This batch runs around the 3^rd week of each month.
Billing Statement	FISCAL	Annual batch run to send the CCU Bill 001 form to responsible party(s) that are no longer active in the overpayment program. This batch runs each year on Sept. 30^th.
Calculate Family Plan	CC	Daily batch to recalculate the Family Plan for Child Care programs identified as meeting other batch(es) criteria. If the benefit month selected to be recalculated has no Child Care plan, then this batch will also add a Negative Action. The resulting determination is then passed to Batch EDBC to either issue a benefit or discontinue the program.
Case Review	Foster Care	Monthly batch to identify foster care programs that have a re-evaluation coming due the next month and generates a task for the worker. This batch runs the 3^rd day of each month.
Central Print	All Programs	Daily batch which sweeps for all correspondence with a status of Pending Print Central. It will then send that correspondence to the appropriate print vendor.
Child Care Eligibility	CC	Daily batch to generate the Child Care Family Plan for approved CC households, and to notify providers that the children have been approved for benefits with the provider on an approved CC Family Plan. The P202: Child Care Provider Eligibility Notice and C811: Child Care Family Plan are generated when appropriate.
Child Care Provider Closed	CC Enrollment	Daily batch to identify all child care providers that are closed with open services and generates a Child Care Provider Closed task for the RDB Maintainer.
Child Care Service Closed	CC	Daily batch to end date Child Care plans tied to a Provider’s Service that has been closed. Notification is sent to the consumer informing them if they wish to continue receiving assistance to contact DCF.
Child Care Time Limit	CC	Daily batch used to establish a Post-Secondary Education Child Care time limit record.
Close RDB Child Approval for In Home and Relative Providers	CC	Monthly batch used to identify approved Child Approval records where the child has not had a Child Care Plan with the appropriate time period to automatically end date the RDB Child Approval for Relative or In-Home Providers. If there are no other approved or pending RDB Child Approval records associated to that Service, the Close In Home and Relative Providers Service task is generated for Child Care Enrollment staff.
Closing a Transportation Allowance Service Arrangement	WP/FAET	Monthly batch used to identify all Service Arrangements with a Need Category of Transportation and Need Type of Allowance that have a closed Activity, to close the corresponding Service Arrangement. This batch runs around the 3^rd week of each month.
Critical Age AA and PCS	AA/PCS	Monthly batch used to identify Adoption Assistance and Permanent Custodianship Subsidy program members who have turned 18 or 21 years old. A task is generated for the PPS worker. This batch runs the 2^nd day of each month.
Critical Age Batch – 18	FC	Monthly batch(es) used to identify foster care program members who have turned 18, 19, 20, 21 and 23 years old. A task is generated for the PPS worker to investigate if further action is needed. This batch runs on the 3^rd day of each month.
Critical Age Batch – 19	FC
Critical Age Batch – 20	FC
Critical Age Batch – 21	FC
Critical Age Batch – 23	FC
Critical Age IL	IL	Monthly batch used to identify Independent Living children who have turned 21 years old. A task is generated for the PPS worker. This batch runs the 2^nd day of each month.
Critical Age TANF	TANF	Monthly batch used to identify TANF children who turn 18 years and NOT attending high school or pursuing equivalency at least half time. Also TANF children who turn 19 years old. A task is generated for the Purple queue. This batch runs the 2^nd day of each month.
Critical Ages – FA	FA	Monthly batch to identify when the youngest child on the FA program turns 6 years old. The FA program is then queued for Batch EDBC, which updates the Work Requirements for the Household. This batch runs on the 1^st day of each month.
Critical Ages – TANF 2 Months	TANF	Monthly batch to identify Active single parent TANF households with a child turning 2 months old the following month. The TANF program is then queued for Batch EDBC, which updates the Work Requirements for the Household. This batch runs the 1^st day of each month.
CSS Referral Creation	All Programs	Daily batch to send CSS referral information (including changes) for all Active program members under the age of 18 who have ‘Referral’ indicated on the Noncustodial Parent Detail page.
DCF Ceiling Rate Update	CC	On Demand Mass Update batch used to queue an update for Active Child Care Programs with Active or Converted Family Plans when the DCF Provider Rate ceilings have changed. These programs are then queued for the Calculate Family Plan batch.
DCF IR (including 12 Month Report)	FA	Monthly batch to send out the Interim Report Form or 12 Month Report Form for active FA programs that have an IR/12 Month Report due date in the following month. If the case is linked to a SSP account, a review link is activated on the homepage of the SSP account and an email notification is sent to the user. A Reporting record is created on the Review and IR/12 Month Reporting List Page for the FA Program with a Document Status of Sent and a Report Status of Incomplete. This batch runs 5 business days from the end of each month.
DCF Rate Update	CC	Daily batch used to queue an update for Active Child Care Programs with Active or Converted Family Plans when the rate for a Child Care Provider has been changed on the Provider Rate Detail page. These programs are then queued for the Calculate Family Plan batch.
DCF Review	All Programs	Monthly batch to send out the DCF review form for active programs with a review due date in the following month. If the case is linked to a SSP account, a review link is activated on the homepage of the SSP account and an email notification is sent to the user. This batch also identifies active Adoption Assistance, Permanent Custodianship, or Independent Living programs with a review due date in the following month. A task is created for the worker but no review form is sent out. A Reporting record is created for each program with a review due on the Review and IR/12 Month Reporting List Page with a Document Status of Sent and a Report Status of Incomplete. This batch runs the same day the next come-up month is available.
Denial for No Interview after RE Month	FA/TANF	Daily batch used to identify Active or Pending FA and TANF Program(s) that have a Review Due Date of the previous month. If the Program is FA and the Received Date of the review on the Review and IR/12 Month Reporting record 30 days (or more) where an interview has not been scheduled for a Review or has been scheduled but not completed, the FA program is queued for Batch EDBC to be discontinued effective the last day of the review period. If the program is TANF and the Received Date of the review on the Review and IR/12 Month Reporting record 30 days (or more) where an interview has been scheduled but not completed, the TANF program is queued for Batch EDBC to be discontinued effective the last day of the review period.
Denial for No Interview	FA/TANF	Daily batch used to identify Pending FA programs where the Application Date is 30 days in the past and an interview has not been scheduled for an application or has been scheduled but not completed, the FA program is queued for Batch EDBC to be denied. If this date falls on a non-business day the application is denied on the first business day following. This batch also identifies Pending TANF programs where the Application Date is 45 days in the past and an interview has not been scheduled for an application, the TANF program is queued for Batch EDBC to be denied. OR Pending TANF programs an interview has been scheduled but not completed, the TANF program is queued for Batch EDBC 10 days after the scheduled interview date to be denied. If this date falls on a non-business day the application is denied on the first business day following. This batch doesn't pick up rescinded cases.
Denial for No Interview – Reviews	FA/TANF	Monthly batch used to identify Active or Pending FA and TANF Program(s) that have a Review Due Date within the current month. If the program is FA and an interview has not been scheduled for a Review or has been scheduled but not completed, the FA program is queued for Batch EDBC to be discontinued effective the last day of the review period. If the program is TANF and an interview has been scheduled but not completed, the TANF program is queued for Batch EDBC to be discontinued effective the last day of the review period. This batch runs the last business day of each month.
EBT Payments Monitoring	CC	Monthly batch used to identify and close any Child Care Plan where for 4 consecutive months the payment is not made to the provider who is listed on the Child Care Plan. A closure notice is generated and sent to the household. This batch runs the first week of each month.
EBT Payments Notification	CC	Monthly batch to identify when for 2 consecutive months the payment is not made to the provider who is listed on the Child Care Plan and send the customer a notice to warn them of a future closure. This batch runs the first week of each month.
Enhanced Rate Request	CC	Daily batch to generate the Enhanced Rate Determination task for the Purple queue when an enhanced rate determination has been completed by the RDB Maintainer.
Expungement Batch	FA/TANF/CC	Daily batch that applies expunged EBT benefits to eligible Active or Pending Fraud recovery accounts.
Food Assistance ABAWD and Work Eligible Batch	FA	Weekly batch to identify a Food Assistance recipient who is a Work Eligible ABAWD, with a Non Exempt ABAWD Time Limit record, and does not have an Active FAET program block on the 16th calendar day or more of being approved for Food Assistance. The Work Eligible-No FAET Program task is generated for the FAET Queue.
FAET Participation Requirement Batch	FA	Monthly Batch used to identify an active member on an active Food Assistance program, who is also on an active FAET program with an FAET program type, and not meeting the minimum hours per week participation requirement. A Not Meeting Work Requirements task is generated for the FAET worker. This batch runs the 15th day of each month.
FA Re-Determination Come-Up Month	FA	Monthly batch used to identify active Food Assistance programs where a Child Care or TANF program has been newly approved, discontinued, or had a change in benefit amount. The FA program is queued for Batch EDBC to be re-determined. This batch runs on the last timely notice day each month.
FA Re-Determination Non-Compliance	FA	Monthly batch used to identify active Food Assistance programs that had a TANF program discontinued in the month prior due to WP or CSS Non-Compliance. The FA program is queued for Batch EDBC to be re-determined without including the TANF grant in the budget. This batch runs on the 1^st day of each month.
Family Plan Data Alignment Batch	CC	Nightly batch used to identify any Active or Discontinued Child Care program to automatically truncate and enter End Dates for Family Plans, Child Care Plans, and Need For Care Schedules based on Person or Program Discontinuances. When applicable this batch also sends the P501: Provider Notice-Plan Ended form to Providers. As well as to set Protected Hours and Protected Family Share values for Active Family Plans.
Family Plan Income Limits Update	CC	On Demand Mass Update batch used to queue an update for Active Child Care Programs with Active or Converted Family Plans when the Family Share Income Limit amounts have changed. These programs are then queued for the Calculate Family Plan batch.
Food Assistance Work Requirements Notification	FA	Daily batch used to send a Food Assistance Work Requirements Notification to customers when a member on the case becomes subject to the work requirements.
Foster Care Graduate	FC	Monthly batch used to identify Foster Care program members who are or will be age 18 within the next three months and have an unverified graduation date. A task is generated for the PPS worker. This batch runs the 2^nd day of each month.
Foster Care Resource Update	FC	Daily batch used to identify Foster Care Cash and Medical programs affected by an update made to a Foster Care resource in the Resource Databank. These programs are queued for Batch EDBC for the come-up month.
Future Month Supplemental Issuance	All Programs	Monthly batch used to issue benefits via SMART or EBT for the following month that have been authorized after the Monthly Issuance batch has run. These benefits are not immediate issued to the consumer but follow regular issuance date guidelines. This batch runs the last business day of each month.
Incomplete Review Purge	All Programs	Monthly batch to identify partially completed SSP Reviews that were due in the previous month but not submitted. The batch deletes this saved information from the consumers SSP account. This batch runs the 3^rd day of each month.
Interview Sweep (Notice of Missed Interview)	FA	Daily batch used to identify FA programs where an interview record has remained Scheduled 3 days after the scheduled Begin Date. The X045: Notification of Missed Interview form is generated and sent to the consumer.
LIEAP Auto Issuance	LIEAP	Batch used to automatically reapply LIEAP program block that meet a certain set of criteria and issue a benefit to the household so that the consumer need not apply. This batch runs prior to LIEAP Outreach Form being sent out for the LIEAP Season.
LIEAP Outreach Form Batch	LIEAP	Batch used to generate the LIEAP Outreach Form (L-6) for consumers that were eligible, regardless of the issued amount, to receive LIEAP during the Prior LIEAP season to apply for LIEAP benefits via the SSP using their case number (provided in the letter) for the upcoming season. This batch runs after the LIEAP Auto Issuance batch.
Monthly Issuance	All Programs	Monthly batch used to issue benefits via SMART or EBT for the following month. These benefits are not immediate issued to the consumer but follow regular issuance date guidelines. This batch runs 4 business days from the end each month.
Monthly Time Limit – Child Care	CC	Monthly batch used to create Post-Secondary Education time limit records for Child Care cases for the come-up month. This batch runs the last day of each month.
New Permanency Plan	FC	Monthly batch to identify consumers on active Foster Care programs whose Permanency Court Order Date is coming due (10 months in the past) or is late (13 months in the past). A task is generated for the PPS worker. This batch runs the 3^rd day of each month.
Nightly Assignment	FISCAL	Daily batch to assign a Worker ID to Active Recovery Accounts with no Worker ID; the Worker ID that is assigned is the same Worker ID for the Case/Program the Recovery Account is linked to.
Nightly Issuance	All Programs	Daily batch used to issue benefits via SMART or EBT for the current or previous month. These benefits are not immediate issued to the consumer, however they may be available to the consumer the following day.
No Open Activity with TANF	WP	Weekly batch to identify TANF programs that have been open for 30 days and a mandatory person does not have an assigned activity. A No Open Activity with TANF task is generated for the Work Programs queue. This batch runs every Monday.
No SSN Child 6 Months Old/Older Notice	FA/TANF	Monthly batch to identify active TANF or FA program person(s) who turn 5 months old where their SSN field is blank and their SSN status is not 'Good Cause'. The V010: Social Security Number Request is generated and sent to the consumer. This batch runs around the 3^rd week of each month.
Overcollection Sweep	FISCAL	Daily batch to identify all cases/programs were a recovery account has been over collected on. A Create Refund task is generated. This batch will skip cases where a recovery account was over collected by DSO or TOP.
Overdue Resource Review	CC Enrollment/PPS	Daily batch to identify all Active Resources in the RDB that have a Review Date in the past that have not been picked up by a previous batch run. An Overdue Resource Review task is generated for the RDB Maintainer.
Penalty Period is Ending	FA	Monthly batch to identify Active Persons (regardless of their Role) on an Active FA program with a Penalty (excluding CSS Penalties) ending at the end of the current month. A Penalty Period Ending task is generated for the Purple queue. This batch runs the 2^nd day of each month.
Pending FC Program	FC	Weekly batch to identify Foster Care programs that have been in a GA01N PEN aid code for 30 days or more. A task is generated for the PPS worker. This batch runs every Monday.
Permanency Plan	FC	Monthly batch to identify consumers who have been on an active Foster Care program for 10 or 12 months where there is no Permanency Court Order Date. A task is generated for the PPS worker. This batch runs the 2^nd day of each month.
Pregnancy Overdue Notice	TANF/WP	Monthly batch to identify active TANF or WP consumers with a Pregnancy Due Date in the current month and no Delivery/Termination Date has been recorded. The X001: Pregnancy Overdue Notice is generated and sent to the consumer. This batch runs the 3^rd day of each month.
Pregnancy Overdue Task	TANF/WP	Monthly batch to identify active TANF or WP consumers with a Pregnancy Due Date in the previous month and no Delivery/Termination Date has been recorded. A Pregnancy Overdue task is generated for the Purple and/or Work Programs queue. This batch runs the 5^th day of each month.
QC Non-Coop Penalty	FA/TANF	Monthly batch to identify Pending or Active Food Assistance or TANF programs with a Federal QC Non-Coop Non-Compliance record. The program(s) are then queued for Batch EDBC to be denied or discontinued. This batch runs around the 3^rd week of each month (prior to timely notice).
Quality Assurance Batch	FA	Monthly batch to generate the FR300 Quality Control Universe Statistical Data and FR301 Integrated Quality Control Sample reports. This batch runs the 1st day of each month.
Recovery Account Terminate	FISCAL	Daily batch to identify Active Recovery Accounts with a balance of less than $1 or that have had no repayment activity in the last 10 years. This batch updates the Recovery Account status to Terminate.
Regular Child Care EDBC	CC	Monthly batch to identify Active Child Care programs with an active or converted Family Plan. These programs are queued for Batch EDBC to be redetermined. If there is no Family Plan for the come-up month and a Review is not due, the program is queued for Batch EDBC to be discontinued for 'No Child Care Plan'. This batch runs around the 3^rd week of each month (prior to timely notice).
SUNBUCKS Auto Enrollment Batch	SUN Bucks	This batch is used to automatically enroll children to the SUN Bucks program and queue the program for Batch EDBC.
SUNBUCKS FRSLP Person and Case Matching Batch	SUN Bucks	This batch processes each child identified on the FRSL file from KSDE to person match and case match the child. It also creates their OPA record for the school year and queues the child and matched case for program creation by the SUNBucks Auto Enrollment Batch. It creates skip records for any child that cannot be auto enrolled or person matched.
SUNBUCKS Nightly Sweep	Sun Bucks	Nightly batch to identify SUN Bucks programs that are ready to run Batch EDBC to issue benefits.
SUNBUCKS Sweep for Streamlined Eligible Kids Batch	Sun Bucks	This batch is used to identify children who are eligible for SUNBucks who were active on Food Assistance, TANF, or Foster Care between the ages of 7 and 17. It creates an OPA record for the children who do not already have one that falls within the current school year. It also skips children who meet the defined skip criteria and generates a skip record for the child. Any child who is not skipped is queued for the SUNBucks Auto Enrollment Batch.
TANF Daily Time Limit	TANF	Daily batch to add a TANF Time Limit record for TANF Adult(s) who have received TANF in a past or current month but a TANF Time Limit Record does not exist.
TANF Discontinuance – Work Incentive Payments	TANF	Monthly batch to identify active TANF programs with an Aid Code of Work Incentive for the last 5 consecutive months. These programs are queued for Batch EDBC to be discontinued. This batch runs the 1^st day of each month.
TANF Monthly Time Limit	TANF	Monthly batch to add a TANF Time Limit record for the following month, for TANF Adult(s) with a Role of MEM or FRE and have a benefit amount greater than $10. This batch runs the last day of each month.
TANF Months Used	TANF	Daily batch to notify consumers when they have received 12 or 18 months of TANF. The X008: Notice of TANF Months Used is generated and sent to the consumer.
Time Limits Reached – ABAWDs	FA	Monthly batch to identify active Food Assistance program members who have 3 or more ABAWD months with a status of 'Did not Meet work/training requirement' or 'Extension'. These programs are queued for Batch EDBC to be redetermined. This batch runs the 13^th day of each month.
Time Limits are Reached – TANF	TANF	Monthly batch to identify active TANF consumers who have received 24 months or more of TANF. These programs are queued for Batch EDBC to be redetermined. This batch runs the 13^th day of each month.
TPL or Other Health Insurance Being Added	FA	Monthly batch to identify active FA consumers where a Health Insurance premium was added on the Expense detail page. These programs are queued for Batch EDBC to be redetermined. This batch runs the 1^st day of each month.
Transportation Allowance	WP/FAET	Monthly batch used to identify all Service Arrangements with a Need Category of Transportation and Need Type of Allowance in order to generate and approve a payment request. If the payment request cannot be authorized a task is generated for the worker. This batch runs the 1^st day of each month.
Upcoming Resource Review	CC Enrollment/PPS	Monthly batch to identify all Active Resources in the RDB that have a Review Due Date in the next month. An Upcoming Resource Review task is generated for the RDB Maintainer. This batch runs the 15^th of each month.
Verification Timeliness	FA/TANF/CC/WP/FAET	Daily batch to identify Pending, Active or Transitional Non-Medical Programs that have a Pending verification record with a Program Type of Non-Medical or Both and the due date is 10 days in the past. A Verification Not Received task is generated for the worker assigned to the program block if the specific Program is designated on the Verification Detail page.
Work Program Participation Change	WP	Daily batch to identify Active TANF consumers whose WP Status has changed from Mandatory to Exempt or Exempt to Mandatory. A Work Program Participation Change task is generated for the Work Programs queue.
Work Programs Person’s Medical Closed	WP	Monthly batch to identify Active Work Programs consumers whose medical coverage ends at the end of the current month. A Work Program Person’s Medical Closed task is generated for the worker. This batch runs the last day of each month.
WP Program Closure	WP	Monthly batch to identify WP consumers who have received 12 Months Transitional services based on their TANF discontinuance date. These programs are updated to a Discontinued Status. A notice is generated and sent to the consumer. This batch runs around the 3^rd week of each month.
WP Status Changed	WP	Monthly batch to automatically set the Work Programs program block status to Transitional or Discontinued based on the TANF discontinuance reason. A WP Status Change task is generated for the worker. A notice is generated and sent to the consumer. This batch runs the 1^st day of each month.