The Parent Schedule List page captures the schedules based on activity or need for the parent/caretaker (persons with care and control) on the Child Care program. The schedule should be entered as verified, adjustments should not be made based on travel time or a 3-hour minimum requirement from the provider. A separate schedule should be completed for each employment or activity of the parent/caretaker.
For example, if the parent/caretaker attends school on Mondays and Wednesdays from 10:00 AM – 12:00 PM and works on Tuesdays and Thursdays from 10:00 AM – 12:00 PM, there should be two different schedules completed; one schedule for the time at school and one schedule for the work hours.
NOTE: If the application lists 2 foster parents schedules, the W-13 2 Parent worksheet must be utilized to combine the schedules. This combined schedule will be entered on the Parent Schedule for the foster parent who has care and control listed on the Relationship page.
NOTE: If a child is participating in EHS Partnership and additional children on the program are requesting child care, enter the parent/caretaker schedule of the qualifying child care need and not the schedule associated to the EHS Partnership. If parent/caretaker work schedule is not known for KEHS only, enter a schedule of Monday - Friday; 8:00 AM - 5:00 PM. If needed, Override the Child Care Plan Hours for the EHS Partnership child during the Child Care Plan creation.
1. Select Eligibility from Global Navigation. Select Customer Information from Local Navigation. Click the + beside Child Care from Task Navigation to open the Child Care data collection pages. Select Parent Schedule List from Task Navigation. The Parent Schedule List page displays.
2. Click the Add button. The Parent Schedule Detail page displays.
3. Select the parent/caretaker’s name from the Name drop-down menu.
4. Enter the name of the employer or school in the Activity field.
5. Select the parent/caretaker’s travel time allotment from the Travel Time drop-down menu. The Travel Time selected is for one way travel and is added to the Start and End Times during the Need for Care calculation.
6. Select the parent/caretaker’s schedule Start Time from the drop-down menus. A selection must be made from the minutes’ drop-down menu even when the Start Time is on the hour. For example, 8:00 AM: select 8 from the hour place, 00 from the minute place and AM from the drop-down menu.
7. Select the parent/caretaker’s schedule End Time from the drop-down menus. A selection must be made from the minutes’ drop-down menu even when the End Time is on the hour. For example, 5:00 PM: select 5 from the hour place, 00 from the minute place and PM from the drop-down menu.
8. Using the check boxes select the Days of the Week.
NOTE: If adjusting the Start and End Times to account for a schedule that is not weekly, enter the actual days with start and end times for the schedule in the Comments box. For example, if Mary Smith works one Saturday per month from 8:00AM – 5:00PM, select 8:00AM from the Start Time drop-downs and 10:30AM from the End Time drop-downs, then document “Works one Saturday per month 8:00AM-5:00PM” in the Comments box.
9. Enter the Begin Date using the <mm/dd/yyyy> format or the calendar icon. The begin date is the first day the parent/caretaker’s schedule starts or the application date.
10. Click the Save and Add Another button to add an additional parent/caretaker schedule. Otherwise, click the Save and Return button.
Editing a Schedule for a Parent/Caretaker - FCCC
When there is a change in a parents/caretakers’ schedule, the previous schedule should be end dated and if necessary, a new schedule added. A schedule should only be edited if a data entry error occurred and the schedule needs corrected.
1. Select Eligibility from Global Navigation. Select Customer Information from Local Navigation. Click the + beside Child Care from Task Navigation to open the Child Care data collection pages. Select Parent Schedule from Task Navigation. The Parent Schedule List page displays.
2. Click the Edit button associated to the schedule that needs edited. The Parent Schedule Detail page displays.
3. Enter the End Date using the <mm/dd/yyyy> format or the calendar icon.
4. Click the Save and Return button. The Parent Schedule List page displays.
5. If necessary, see Adding a Schedule for a Parent/Caretaker – FCCC to add a new schedule.