Revisions 2015

May 2015

• 05/22/2015
• 05/29/2015

June 2015

• 06/05/2015
• 06/12/2015
• 06/16/2015
• 06/18/2015
• 06/19/2015
• 06/23/2015
• 06/25/2015

July

• 07/01/2015
• 07/02/2015
• 07/06/2015
• 07/07/2015
• 07/08/2015
• 07/09/2015
• 07/10/2015
• 07/14/2015
• 07/15/2015
• 07/16/2015
• 07/17/2015
• 07/20/2015
• 07/21/2015
• 07/22/2015
• 07/23/2015
• 07/24/2015
• 07/28/2015
• 07/29/2015
• 07/30/2015
• 07/31/2015

August

• 08/03/2015
• 08/04/2015
• 08/05/2015
• 08/07/2015
• 08/11/2015
• 08/12/2015
• 08/13/2015
• 08/14/2015
• 08/19/2015
• 08/21/2015
• 08/25/2015
• 08/28/2015

September

• 09/02/2015
• 09/03/2015
• 09/09/2015
• 09/11/2015
• 09/16/2015
• 09/18/2015
• 09/23/2015
• 09/25/2015
• 09/30/2015

October

• 10/02/2015
• 10/07/2015
• 10/09/2015
• 10/14/2015
• 10/19/2015
• 10/23/2015
• 10/28/2015
• 10/29/2015

November

• 11/04/2015
• 11/12/2015
• 11/18/2015
• 11/20/2015
• 11/25/2015

December

• 12/04/2015
• 12/14/2015
• 12/18/2015
• 12/23/2015
• 12/31/2015

December

Revisions 20151231

1. Added KEES Dispatch 20151231
2. Added Steps to Override the Working Healthy Premium to $0
3. Removed Image DCF Medical Document page
4. Removed Image DCF Medical Documents with Barcode page
5. Removed Image Multiple Type Applications page
6. Updated the Task Workflow page to remove the reference to DCF Medical

Revisions 20151223

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1. Added NOTE to Working Healthy
2. Added Unhiding (Retrieving) a Case Person instruction to E&D Non-Financial Data Collection
3. Added Unhiding (Retrieving) a Case Person instruction to Family Medical Non-Financial Data Collection

Revisions 20151218

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1. Added KEES Dispatch 20151217
2. Updated Approving SSPP
3. Updated Discontinuing SSPP

Revisions 20151214

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1. Added KEES Dispatch 20151210

Revisions 20151204

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1. Added KEES Dispatch 20151203
2. Added Reassigning Multiple Cases to a Worker ID to Worker ID Management
3. Added Request ID/Task ID information from 20151203 Dispatch to both the Submit & Approve a New User Request
4. Moved October Revisions to Previous Revisions
5. Moved October KEES Dispatch to Previous Dispatch Publications
6. Updated the DCF Submitter and Approver links that display in the User Manual
7. Updated the KDHE Submitter and Approver links that display in the User Manual
8. Added End Dating a Worker ID page to Worker ID Management
9. Removed Generating Forms for Additional Administrative Roles
10. Removed WA165 from Claiming a Task
11. Added link to WA443 to e-Applications

November

Revisions 20151125

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1. Added KEES Dispatch 20151124
2. Updated Clearing the Cache with IE 11 instructions
3. Edited verbiage on Working in KEES pages

Revisions 20151120

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1. Added KEES Dispatch 20151119
2. Deleted the Forms are not generated for the following Additional Administrative Roles section of the Forms and NOAs, Forms, Generating Forms for Additional Administrative Roles page

Revisions 20151118

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1. Added KEES Dispatch 20151117
2. Updated Retrieve Information Button definition on the KEES Basics page
3. Executed Spell Check throughout the KEES User Manual

Revisions 20151112

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1. Added KEES Dispatch 20151110
2. Added E&D MCO information from the KEES Dispatch 20151110 to the E&D LTC Data Detail user manual page
3. Added NOTE from KEES Dispatch 20151103 regarding Policy Number to the Family Medical and E&D Other Health Insurance user manual pages
4. Added TBQ File Request section from KEES Dispatch 20151103 to the Processing Medicare Savings Program user manual page
5. Added Unable to Rescind section from KEES Dispatch 20151027 to the Family Medical File Clearance and Registration e-Application Registration of Existing Cases Rescind Program user manual page
6. Added Unable to Rescind section from KEES Dispatch 20151027 to the E&D Existing Case Registration Rescind section of the user manual page
7. Added Data Entry of Address Information from KEES Dispatch 20151015 to the Family Medical and E&D Contact Summary pages of the user manual
8. Added Spenddown Base Period Ending Tasks information from KEES Dispatch 20151013 to the Troubleshooting Tasks section of the user manual

Revisions 20151104

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1. Added KEES Dispatch 20151103

October

Revisions 20151029

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1. Added KEES Dispatch 20151028
2. Added KEES Dispatch 20151029
3. Corrected e-mail address in the KEES Dispatch 20151027 for Technical Support
4. Added Closing a Foster Care Case to Prevention and Protection Services (PPS) Medical Case Processing
5. Added NOTE to Citizenship/ID pages in E&D and Family Medical sections

Revisions 20151028

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1. Added KEES Dispatch 20151027
2. Added repository links to the KEES Dispatch 20150716 for Workarounds 176, 423, 424
3. Added repository link to the KEES Dispatch 20150727 for Workaround 374
4. Added repository links to the KEES Dispatch 20150806 for Workarounds 374, 428
5. Added repository link to the KEES Dispatch 20150818 for Workaround 428
6. Added repository links to the KEES Dispatch 20150820 for Workarounds 427, 429, 430
7. Added repository links to the KEES Dispatch 20150922 for Workarounds 431, 437

Revisions 20151023

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1. Added KEES Dispatch 20151022

Revisions 20151019

Back to Top

1. Added KEES Dispatch 20151015

Revisions 20151014

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1. Added KEES Dispatch 20151013

Revisions 20151009

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1. Added KEES Dispatch 20151008
2. Added Duplicate e-Application page to the Family Medical File Clearance and Registration e-Application Registration topic

Revisions 20151007

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1. Added KEES Dispatch 20151006

Revisions 20151002

Back to Top

1. Added KEES Dispatch 20151001
2. Removed retired workaround references and links from the following sections
   • Resource Databank to WA411
   • Task Management to WA165

September

Revisions 20150930

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1. Added KEES Dispatch for 20150929
2. Added link to Working Healthy topic for Authorizing Benefits with a Temporary Unemployment Plan
3. Added clarification to Person Search page in Elderly & Disabled, Family Medical, and PPS sections

Revisions 20150925

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1. Added KEES Dispatch for 20150924
2. Added Verification List Page - When Utilizing the Request Verification Button job aid that was attached to the 09/24/2015 KEES Dispatch to the Using the Request Verification Button page
3. Added Step 18 to Imaging, Scanning Documents into ImageNow, Image Medical Application Received at DCF

Revisions 20150923

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1. Added KEES Dispatch for 20150922
2. Added Deny or Discontinue When Multiple Program Blocks Exist Using Negative Action to the Deny or Discontinue page in the Eligibility Determination section
3. Removed 1-4 from VLP Troubleshooting section in the Non-Financial page of the Family Medical and Elderly and Disabled sections
4. Added Processing a Late Review topic to the Reviews section

Revisions 20150918

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1. Added KEES Dispatch for 20150917
2. Added link to the MediKan Eligibility Worksheet to the Other Program Assistance page

Revisions 20150916

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1. Added KEES Dispatch for 20150915
2. Added Verify Lawful Presence (VLP) Interface pages to Elderly & Disabled Non-Citizenship section
3. Added Troubleshooting page for known issues to Family Medical Non-Citizenship section

Revisions 20150911

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1. Added KEES Dispatch for 20150910
2. Added Read Only EDBC topic to Eligibility Determination Troubleshooting
3. Added eLinking and eApplication information from dispatch to e-Applications Other Helpful Information - Data Acceptance
4. Added Negative Change information from dispatch to Eligibility Determination Other Helpful Information - Eligibility Determination

Revisions 20150909

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1. Relocated SSPP to display in the main list of topics
2. Updated step 24 on LTC Living Arrangement Changes HCBS/MFP to Institutional Care-Temp Stay page

Revisions 20150903

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1. Added KEES Dispatch for 20150903

Revisions 20150902

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1. Added KEES Dispatch for 20150828
2. Added KEES Dispatch for 20150901
3. Added Erroneous Denial Due to Non-Compliance Penalty section to Deny or Discontinue a Program or Person
4. Updated the KEES Dispatch 20150813 re: Temporary Stay from Independent Living
5. Updated Step 19 of the LTC Living Arrangement Changes Institutional Care to Independent Living page

August

Revisions 20150828

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1. Added Daily Debrief Dispatch for 20150825
2. Added Daily Debrief Dispatch for 20150826
3. Added Daily Debrief Dispatch for 20150827
4. Added Foster Care to Independent Living
5. Updated Step 7 in the Review Processing section
6. Updated the Non-Citizenship - Family Medical section
   • VLP Interface information added

Revisions 20150825

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1. Updated ICAMA section to include OPA page label
2. Added Daily Debrief Dispatch for 20150824
3. Added workaround references
   • WA94 added to Family Medical Workarounds- IBU
   • WA314 added to Eligibility Determination Workarounds - Eligibility Determination

   • WA384 added to E & D File Clearance and Registration Workarounds

   • WA388 added to E & D Financial Data Collection Medical Subrogation

   • WA400 added to E & D Working Healthy

Revisions 20150821

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1. Added "Partial Approval - Family Medical"
2. Corrected Deny or Discontinue PPS Medical Case link
3. Added "Two People Claiming Same Tax Dependent - Family Medical"
4. Kansas Department of Labor (KDOL)
   • Added KDOL to Batch Interface section
   • Updated income verification requirement
   • Removed KDOL from Web Services section
5. Updated Social Security Administration (SSA) Federal Hub section to include date of birth (DOB) and income verification requirement
6. Updated Kansas Public Employees Retirement System (KPERS) to reflect income verification requirement
7. Added Lawful Permanent Resident Meets 5 Year Requirement in Month of Requested Eligibility to Non-Citizenship sections
8. Added Daily Debrief Dispatch for 20150820

Revisions 20150819

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1. Added NOTE to "Pregnancy" for both E&D and Family Medical re:  Father drop-down
2. Added Daily Debrief Dispatch for 20150817 and 20150818
3. Added NOTE to "PPS Deny or Discontinue Based on EDBC Rules" re: Foster Care to Parental Home
4. Added content to both E&D and Family Medical Troubleshooting Registration re: Added a Person in Error

Revisions 20150814

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1. Added Daily Debrief Dispatch for 20150813
2. Added update to Daily Debrief Dispatch for 20150804 re:  Imaging Barcoded Document Type
3. Added Step 7 to Refugee Medical in both E&D and Family Medical
4. Revised and clarified E&D>Long Term Care (LTC) section
   • Independent Living to Institutional Care - Temporary Stay
   • • Adding a Temporary Stay
     • Discontinuing a Temporary Stay - No Other Medical Program
     • Discontinuing a Temporary Stay - Existing/Continuing Medical Program
   • HCBS to Institutional Care - Permanent Stay
   • HCBS/MFP to Institutional Care - Temporary Stay
   • Discontinuing an Institutional Care Temporary Stay - Returning to HCBS/MFP

Revisions 20150813

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1. Corrected Step 9 in 'Image DCF Medical Documents with Barcode'  re:  Case - No Task
2. Added 'Notes Section in ImageNow' to 'Other Helpful Information - Imaging'
3. Added content to Step 2 in Eligibility Determination>Running EDBC
4. Added content to PPS Other Helpful Information - Case Processing  re:  Meeting 20150722
5. Revised title from 'Indexing Medical Documents to the Person Level' to 'Person Level Indexing Personal Identifying Information (PII)'

Revisions 20150812

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1. Added Daily Debrief Dispatch for 20120811
2. Added content for Non-Citizenship for both E&D and Family Medical
3. Revised Step 15 in HCBS/MFP to Institutional Care - Temporary Stay>Adding a Temporary Stay
4. Added content for E&D>Financial Data Collection>Income>Using the Income Average Calculator>Prior Medical
5. Added NOTE to Monthly Income re: End Date for both E&D and Family Medical

Revisions 20150811

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1. Revised Step 8 in Non-Citizenship for both E&D and Family Medical
2. Added Workarounds:
   • WA428 Error When Claiming a Task
3. Added Links:
   • 'Add New Program' in Post Conversion General Information>Review the Case Summary Page
4. Added content to 'Troubleshooting - LTC'  re:  Outside the Age Limits for the Requested Waiver

Revisions 20150807

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1. Added Daily Debrief Dispatch for 20150806
2. Added 'OPA' to 3 titles of 'Other Program Assistance' plus a couple of references within Notes.
3. Added topics to E&D
   • Medically Needy Spenddown:
   • • Spenddown Base Period Ending Task
     • No Eligibility - Base Period Ended Task
     • Troubleshooting>User Sets a Spenddown Starting with the Wrong Month
   • Working Healthy
   • • Consumer Passes Away
4. Created links in Post Conversion Cleanup:
   • Non-Financial
   • Financial
   • Protected Medical Groups
   • LTC
   • Spenddown
   • Reopening a Closed Person/Discontinued Person
5. Added NOTE to Post Conversion Cleanup>Review the Case Summary Page  re: Working Healthy with WORK attached
6. Fixed broken links:
   • DCF Contact Log Categories and Contact Reasons
   • DCF Submitter & Approver List
7. Added step to Non-Citizenship for both E&D and Family Medical  re:  Initial SAVE Status
8. Added additional content to NOTE in both E&D and Family Medical  re: Begin Data and End Date for Actual Income

Revisions 20150805

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1. Added Daily Debrief Dispatch for 20150804
2. Removed strikethoughs on topics:
   • Appending a Journal Entry
   • Viewing an Appended Journal Entry
3. Added/fixed links to Workarounds:
   • WA414 - Approved Adult PE Tools Mapping in as Denied Manual EDBC'S
   • WA416 - Extra Person Record on Override EDBC
   • WA427 - Worker Portal Apps With Married Filing Jointly Tax Record

Revisions 20150804

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1. Removed CDG links from Working in KEES>Other Helpful Information and created a separate section for them
2. Added topic:
   • 'Adding Medically Needy to an MSP Only Program'

Revisions 20150803

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Added book DCF Change Discussion Guides  with links to EES and PPS change discussion guides in PDF. The guides must be uploaded to the server at U:\ees\Phase 2 DCF******.pdf when updated. If possible, we can link directly to guides where they are housed when updated.

July  

Revisions 20150731

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1. Added Daily Debrief Dispatch for 20150730
2. Added links to:
   • KEES Access Instructions in 'Accessing KEES'
   • Case Flags in E&D 'Individual Demographics' and Family Medical 'Individual Demographics'
   • Batch Interfaces in 'Interface Income'
   • SDX in 'Interface Income'
   • Add New Program in 'Usable Program Block - Family Medical'
3. Promoted 'Interface Income' content to Topic level for inclusion in the Table of Contents
4. Revised Step 9, 1st bullet in E&D>LTC>Living Arrangement Changes>Independent Living to Institutional Care - Temporary Stay
5. Revised bullets in E&D LTC and EDBC  re:  from 300 Aid Codes to Title 19

Revisions 20150730

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1. Add Daily Debrief Dispatch for 20150729
2. Corrected PF10 reference in Daily Debrief Dispatch for 20150728
3. Added links to Change Discussion Guides for EES and PPS in the Working in KEES>Other Helpful Information
4. Replaced entire content of 'Copy Document for a Medical Case'
5. Replaced entire content of 'Copy Document for a Non-Medical Case'
6. Replaced explanation of MDN/XX aid code and 300/XX aid code for Long Term Care
7. Added steps in 'Living Arrangement Changes' and 'EDBC Results' to Override Medical Summary for Medically Needy
8. Clarified Step 19 to select provider resource
9. Added NOTE to Non-Citizenship (for both E&D and Family Medical)  re:  Legal Permanent Resident
10. Added topics:
    • 'Indexing Medical Documents to the Person Level' in 'Imaging' section
11. Added Troubleshooting content 'Locating Images and Tasks for Unregistered Applications' to:
    • Imaging
    • Task Management
12. Revised 'Document Split' topic in 'Imaging'

Revisions 20150729

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1. Added Daily Debrief Dispatch for 20150728
2. Added links to Workarounds:

   • WA403 - Negative Action Application Opened in Error Not Working

   • WA404 - TB Failing EDBC for Non-Citizens

   • WA407 - Intake - PE Task Does Not Display Expedited Task Priority

   • WA408 - Medical EDBC List (Manual) Page not Displaying Data for Presumptive Eligibility

   • WA410 - Adult Presumptive Eligibility

   • WA411 - Adding County to Address for Resource DataBank (RDB) Entry

   • WA415 - Grievance Task is Not Closing When Contact Log is Updated

   • WA421 - Processing M-CHIP with Other Health Insurance

   • WA422 - Processing the Postponed Verification Task

   • WA423 - How to Release or Reassign a Task When the Task is Assigned to You
   • WA424 - MIPPA Applications Falling Out of No Touch Process

   • WA425 - Continuous Eligible (CE) CHIP Child Denied Due to Past Due Premiums

3. Added links in 'Deny or Discontinue a Program or Person':

   • NOAs (Notices of Action)

   • Journal

   • Manual NOA Generation

   • Household Status

   • Hiding a Case Person

4. Added NOTE to 'PPS Non-Financial Data Collection'  re: Changing information can have downstream impact

Revisions 20150728

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1. Added Daily Debrief Dispatches for 20150724 and 20150727
2. Added link to 'Add New Program' in topics:
   • E&D Medical>Existing Case Registration
   • Family Medical>Manual Application Registration-New Case
3. Added Note to LTC HCBS to Institutional Care Override steps  re: overlapping dates
4. Added info to Troubleshooting LTC  re: overlapping dates when overriding LTC HCBS to Institutional Care
5. Added clarification to Foster Care to Parental Home  re: address

Revisions 20150724

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1. Added Daily Debrief Dispatch for 20150723
2. Clarified Step 6 in "Image PPS Attachment Only"
3. Added steps to "Image PPS Email & Attachment"
4. Revised steps in "SOBRA - Family Medical"

Revisions 20150723

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1. Added Daily Debrief Dispatch for 20150722

Revisions 20150722

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1. Added Daily Debrief Dispatch for 20150721
2. Updated "How to Determine Usable Program Block - Family Medical" diagram
3. Corrected link to "Medical RDB" form

Revisions 20150721

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1. Added Daily Debrief Dispatch for 20150717
2. Revised steps for SOBRA Emergency
3. Added information to MediKan topic re:  system generated Tier 1 MediKan approval notice
4. Added content to Troubleshooting Reports re:  Working with the Business Process Management Report
5. Added NOTE to "Generating Forms for Additional Administrative Roles"
6. Added step to "Reassign Worker"
7. Added steps to "Transfer a Program Block or Case"
8. Added NOTE to "Income from Child/Spousal Support"
9. Deleted duplicate set of steps and corrected step in "Adding a Future Task - KEES Case"
10. Deleted duplicate set of steps in "Adding a Future Task - No KEES Case"
11. Removed FYI 36101 from:
    • EDBC Results
    • Living Arrangement Changes
12. Added clarification to Step 19 in "Adoption Medical to HCBS" re:  MCO provider
13. Added emphasis on the word "SPELLED" in three Imaging topics:
    1. ImageNow Printer for KAECSES Case (Email + Attachment)
    2. ImageNow Printer for KAECSES Case (Single Electronic Document)
    3. Scanning Documents into ImageNow>Image DCF Non-Medical Document
14. Corrected steps in PPS Maintenance>Case Maintenance>Deny or Discontinue PPS Medical Case  re:  denying for death
15. Added link to "Searching the Foster Care Resource Databank" in Resource Databank section

Revisions 20150720

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• Processing Medicare Savings Program
• Added List items to section Processing QMB Start Date Exceptions

Revisions 20150717

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1. Added Daily Debrief Dispatch for 20150716
2. Added link to DCF Imaged Forms Desk Aid in Imaging Other Helpful Information section
3. Added links to Workarounds:
   • WA176 - Multiple Tasks Created After Imaging

Revisions 20150716

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1. Added Daily Debrief Dispatch 20150716
2. Added 'View Images' info to Troubleshooting for Imaging
3. Added content to Imaging>Retrieve Document>Document View, including Document View Filters table
4. Added links:
   • Ineligibility Status Reason Table in Troubleshooting for PPS Case Processing
5. Added Troubleshooting - IBU to section Family Medical>Individual Budgeting Unit (IBU) and included content for "Incorrect IBU Built when Tax Filer Does Not Reside with Applicant".
6. Added information from Daily Debrief Dispatches to:
   • Troubleshooting Forms and NOAs
   • • Kansas resident may get the sentence, ".....you do not live in the state of Kansas."
     • "For testing purposes - Do Not Use" watermark
     • KC5720 Rights and Responsibilities - select English
   • Troubleshooting LTC
   • • 1700 Error
   • Troubleshooting Journal
   • • Converted case logs may not be displaying
     • Auto-generated entries stating EVVE & WEBIZ are verified
   • Troubleshooting RDB
   • • Multiple entries converted to RDB for MCOs
   • Troubleshooting MSP
   • • Spenddown created when there is a MSP only request
7. Added links to Workarounds:
   • WA402 - Form V075 Cannot Save & Print Locally
   • WA409 - Auto Worker Assignment Fails

Revisions 20150715

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1. Added Daily Debrief Dispatch 20150713
2. Added topics:
   • Interstate Compact on Placement of Children (ICPC)
   • Interstate Compact on Adoption and Medical Assistance (ICAMA)
3. Added clarification to PMG (E&D) questions
4. Corrected Step 6 Image Medical Application Received at DCF
5. Added Troubleshooting - E&D Registration re:  Re-route Application
6. Added links to:
   • Tiered Verification table -
   • • Federal HUB-SSA
     • SDX
     • KPERS
     • VLP
     • Work Number
     • Request for Verification
7. Added Workaround links:
   • WA389 - Task Status not Updated by Contact Log
   • WA390 - SSP PW Application not Holding Priority
   • WA393 - Incorrect Information on ImageNow Capture Screen
   • WA394 - Locating Medical Subrogation Tasks
   • WA398 - Tasks Created on Discontinued Companion Cases
   • WA401 - Non-Compliance Record does not Allow Medical Approval in the Month the Non-Compliance Ends

Revisions 20150714

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1. Added FYIs:
   • 22037 - Review Task could have missing or incorrect Review Due Date
   • 30352 - Completion of initial task not consistently creating the downstream task
   • 33816 - KDHE Out-Stationed worker claiming intake task
   • 33823 - Completion of initial task not consistently creating the downstream task
   • 36319 - SSN and Fax Number/Email Address fields
2. Added Troubleshooting Tasks re:  Determine Who Created a Task
3. Added step re:  Assign a specific worker to a task in the following topics:
   • Adding a Task - KEES Case
   • Adding a Task - No KEES case
   • Adding a Future Task - KEES Case
   • Adding a Future Task - No KEES Case
4. Revised steps for 'Creating a Contact - No KEES Case' re:  Contacted By drop-down menu
5. Added step to 'Image Medical Application Received at DCF' re:  Capture button
6. Added clarification in 'Image DCF Non-Medical Document' re:  Case Name format
7. Added clarification on MDN/300/SSI/PMG Aid Codes to topics:
   1. EDBC Results
   2. Living Arrangement Changes
8. Added topics to ImageNow Printer section:
   • ImageNow Printer for KEES Case (Separate Webpage)
   • ImageNow Printer for KEES Case (Same Webpage Window; Different Tab)
9. Revised Batch Interface information as a result of CR509:
   • BENDEX
   • SDX
   • SVES
10. Added topic:
    • 'Manually Updating the Review Document Status in KEES' to Reviews section

Revisions 20150710

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1. Added Daily Debrief Dispatch 20150709
2. Added Review Q&As addressed in DCF Bi-Weekly Teleconference 7/9/2015
3. Added instructions for setting default printer for ImageNow Printer for KEES Case (Email + Attachment)
4. Added clarifications for setting application plan for ImageNow Printer for KEES Case (Single Electronic Document)
5. Added section/topic:
   • SSPP
   • • Approving SSPP
     • Discontinuing SSPP
6. Added clarifications for Begin Date on Other Program Assistance page for PPS
7. Added Troubleshooting info:
   • LTC Communication Task in PPS Case Processing
   • Incorrect IBU Built When Tax Filer Does Not Reside With Applicant in Troubleshooting Financial Data Collection - Family Medical
8. Moved 'Minor Child Files Taxes' into Individual Budgeting Unit (IBU) section.
9. Independent Living to Institutional Care: Added link Adding LTC for a Converted Spenddown and updated text in item 13.
10. Adding LTC for a Converted Spenddown: added links to Independent Living to Institutional Care,  Independent Living to HCBS
11. Adding a Temporary Stay:
    Text added to items 14, 16, 26
12. Discontinuing a Temporary Stay –No Other Medical Program: Added text to item 9.
13. Discontinuing a Temporary Stay - Existing/Continuing Medical Program: Added text to item 10.
14. HCBS to Institutional Care: Added text to 19, 28, 29, 30

15. Adding a Temporary Stay - HCBS/MFP to Institutional Care: added and removed text from item 5, 7, 17

16. Admission and Discharge Date in Different Months: Added text to 5, 17

17. Admission and Discharge Date in Same Month: Added text to 5, 26

Revisions 20150709

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1. Added Search tip in the KEES User Manual Introduction
2. Added Daily Debrief Dispatch dated 20150708
3. Moved topics/sections in TOC:
   • Individual Budgeting Unit (IBU)
   • CHIP Medical
   • Batch Interface
4. Added topics/sections:
   • Reasonable Compatibility in Verifications section
   • Reasonable Compatibility for Non-MAGI Medical Programs in Verifications section
   • Auto Re-Index:Assign an Application ID in Manual Application Registration - Family Medical section
5. Added links:
   • in Verifications section
   • • Federal Hub
     • Social Security Administration (SSA)
     • Verify Lawful Presence (SAVE)
     • Kansas Department of Labor - Unemployment (BARI)
     • Kansas Department of Labor - Wages (BASI)
     • TALX (Work Number)
   • in Resource Databank sections (Adding, Requesting a Change and Other Helpful Information)
   • • Medical Request Databank Request form
6. Added FYIs:
   1. 31033 - Source drop-down menu on the Income Amount Detail page
   2. 31939 - Incorrect Email contact info for a Resource
   3. 32378 - Request Verification warning
   4. 32483, 32489, 32491, 32493, 32499, 32500, 32501 - Tasks from SDX/SSI
   5. 32502 - Medical Condition record from SDX/SSI
   6. 32508 - Tasks from Base Wage and Unemployment Benefit Information
   7. 32517, 32518, 32523, 32524, 32525, 32527, 32528, 32529, 32530, 32531 - Tasks from BENDEX     
   8. 34099 - Reported Amount

Revisions 20150708

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1. Added 'Daily Debrief Dispatch' section and 3 days of information.
2. Added to the KEES User Manual Introduction:
   • Contact Information - Call Center, Business Support Email, Training Email
   • Explanation of the 'Daily Debrief Dispatch' section
3. Renamed 'Deny or Discontinue a Program' to 'Deny or Discontinue a Program or Person' in 'Eligibility Determination' section.
4. Added links:
   • 'Interface Income' in Financial Data Collection>Income section
5. Added sections/topics:
   • CSS Non-Cooperation for Caretaker Medical - Pregnant Women to Noncustodial Parents
   • Under Family Medical:
   • • Individual Budgeting Unit (IBU)
     • • 19 Or Older in Household IBU
       • Workarounds- IBU
     • Adding a Newborn in KEES
6. Added information to Eligibility Determination:
   • Incorrect Deceased Date
   • Deceased Date Entered on Wrong Person
7. Added FYIs:
   • 32584 - Usable Case Number - Family Medical
   • 34654 - Fe-Application Registration-Existing Case
8. Added bullet to Usable Case Number - Family Medical

Revisions 20150707

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Added Topic: Non-Compliance Table, not included TOC

Linked:

• Home > KEES User Manual Introduction > Family Medical > Non-Financial Data Collection - Family Medical > Eligibility Non-Compliance

• Home > KEES User Manual Introduction > Elderly and Disabled Medical > Non-Financial Data Collection > Non-Compliance

• Home > KEES User Manual Introduction > e-Applications > Non-Financial Data Acceptance > Non-Compliance - Data Acceptance

Revisions 20150706

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Corrected Email to kdhe.KSRDBMedicalRepandFa@ks.gov in the following:

• Requesting an Addition to the Resource Databank
• Requesting a Change to a Resource in the Resource Databank

Revisions 20150702

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1. Added topics:
   • CTM Remains Active With No Eligible Child In the Home
   • Clearing the Cache
   • Interface Income
2. Added note to EDBC Results and Troubleshooting - CTM re: CTM Remains Active With No Eligible Child In the Home
3. Added additional info and/or links:
   • Income - Family Medical re:  Interfaces
   • Modifying Existing Income - Family Medical re: cross-agency communication
   • End Dating Existing Income - Family Medical re: cross-agency communication
   • Adding a Resource - Family Medical re:  Vehicle conversion
   • Medicare Expenses - Family Medical re:  Batch Interface link
   • Other Health Insurance - Family Medical re:  Batch Interface link
   • Info on Medicare Expense Detail Page - Family Medical  re: Batch Interface links
   • EDBC Results
4. Added bullets and/or flow diagram:
   • SSI recipients in Family Medical>Usable Case Number and Family Medical>Usable Program Block
   • <Enter> key to populate Program in Family Medical>Reassign Worker
5. Added FYIs:
   • 34099 - Reported Amount- CH and E & D
   • 36101-Eligibility Determination - EDBC Results  and  Long Term Care (LTC) - Living Arrangement Changes
   • 33992 - Journal
   • 35752 - Verification drop-down values
   • 34901/34086 - Reports-Workload
   • 34801- PPS RDB Maintainer- Editing a Resource

   • 32772 - Citizenship\Identity-Familiy medical and CHIP Medical-CHIP

Revisions 20150701

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1. Added links:
   • Case Flags Table
   • SVES
   • TBQ
   • Pregnancy
2. Added FYIs:
   • 22284 - Rescind within 45 days
   • 27806 - FPL %
   • 31130 - Rescind within 45 days
   • 32584 - Companion cases
   • 34654 - Address
3. Added topics:
   • Adding a Newborn in KEES
   • Reset A Spenddown Base Period Set in Error
   • Incorrect IBU Built When Tax Filer Does Not Reside With Applicant
   • ImageNow for Outstation Workers
4. Updated Aid Code information for 2015
5. Added info to Troubleshooting - Eligibility Determination>Incorrect Deceased Date
6. Added info to Post Conversion Cleanup - Spouse Relationship

June

Revisions 20150625

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1. Added explanation of 'FYIs' to the KEES User Manual Introduction
2. Added FYIs:
   • 22037 - Review Task
   • 30795 - Resource Detail page
   • 31305 - Pre-populated name on Income Detail page
   • 32075 - NOAs may not be collated
   • 32498 - Cannot View KEES Home Page
   • 33743 - e-Application via SSP needs Zip+4 or County Code
   • 33751 - LTC Details
   • 33475 - Duplicate Tasks
   • 34149 - Duplicate Tasks
   • 34473 - Incorrect routing of tasks from MMIS Medical Alerts Interface
   • 34573 - Application via Worker Portal requires First Name, Last Name, DOB
   • 34617 - Barcoded Review Form
   • 34654 - Current Address on Contact Summary page
   • 34834 - NOAs
3. Added Books/Sections:
   • Case Flags
4. Added Topic:
   • Adding LTC for a Converted Spenddown
5. Added Link:
   • Adding LTC for a Converted Spenddown
6. Removed bullet from Adding a Temporary Stay - HCBS/MPF to Institutional Care re: Living Arrangement

Revisions 20150623

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1. Added topic:
   • 'Continuous Eligibility Trumping Categorical Eligibility' to Eligibility Determination
   • 'Registering FFM Applications that don't meet Kansas Guidelines' to Family Medical>File Clearance and Registration
   • 'Authorizing Benefits with a Temporary Unemployment Plan' to E&D>Financial Data Collection>Income
2. Added information to Manual NOA Generation re: V008 General Correspondence and link to Non-KEES Notice
3. Added link to e-Applications Other Helpful Information re: Data Acceptance Webinar
4. Added section to Household Status in E&D and Family Medical re:  Primary Applicant Permanently Out of Home

Revisions 20150619

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1. Added Workaround links:

• WA61 - Spenddowns for Pregnant Women and Children

• WA221 - PMD Tier 1 with Income Under the SSI Limit Receive a Medically Needy Aid Code

• WA250 - Mailroom Imaging - Doc Types Not Generating Tasks or Generating Incorrect Tasks

• WA298 - Non-Parental Caretaker Relative

• WA316 - No Run Reason for Passive Reviews

• WA333 - Medical Condition Updated by SVES and SDX Interfaces

• WA373 - Accessing Business Process Management Report

• WA374 - Eligibility Staff Working Tasks from the Business Process Management Report

• WA375 - Support Staff Working Tasks from the Business Process Management Report

• WA395 - Medicare Expense Detail Record Required Fields

2. Corrections to formatting and spelling.

Revisions 20150618

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1. Clarified "Citizenship/Identity" introduction in E&D, Family Medical and e-Applications.
2. Clarified PPS Maintenance Reopen Denied or Discontinued Case content.
3. Added Note to Detention to Foster Care topic re: Reapply.
4. Added Note to PPS Other Program Assistance topic re: Aid Code AGO1N-AFP.
5. Added scenario to Troubleshooting for Case Processing re: Extended Detention to Foster Care.
6. Added Note to PPS Eligibility Determination>Run EDBC re: address by KEES and MMIS on communications to consumer/administrative role.
7. Added link:
   • 'PPS Funding Aid Code Definitions' to the PPS Other Program Assistance and Other Helpful Information - Case Processing
   • 'Ineligibility Status Reason Table' to the Deny or Discontinue a Program or Person topic
8. Added book/section:
   • Caretaker Medical (CTM)
9. Added topic:
   • "Title XXI with Access to State Health Insurance" to Family Medical>Non-Financial Data Collection>Customer Options
   • "Child's Countable Income" to Income - Family Medical
   • "Closing a Review Case' to Reviews
   • "Minor Child Files Taxes" to Tax - Family Medical
   • "Foster Care to Parental Home" to PPS Maintenance>Consumer Placement
10. Corrected steps to "Image Medical Application Received at DCF".
11. Added Workaround links:
    • WA68 Crowd Out for Dropping Health Insurance
    • WA124 Dental, Vision, and 'Other' Insurance Results in MAGI CHIP Denial
    • WA165 Case Number Associated to Process Application Task
    • WA216 Incorrect Auto Journal Entry Created
12. Removed Workarounds:
    • WA135 Primary Applicant Permanently Out of Home
    • WA277 AU Waiver Start Date is Incorrectly Mapped
    • WA279 Suspending a Month During a Spenddown Base Period
    • WA363 Entering Relationships into the Worker Portal

Revisions 20150616

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1. Added topics:
   • 'Financial - Data Acceptance' to e-Applications
   • 'Counting MediKan Months' to E&D Medical>Non-Financial Data Collection>Other Program Assistance
2. Added books/sections:
   • Interfaces
   • CHIP Medical
3. Revised NOTES or steps in E&D Medical>Non-Financial Data Collection>:
   • Contact Summary (Historical addresses, Homeless address)
   • Individual Demographics (SSN Status, Deceased Date, Language, Previous Social Security Numbers, MCO choice)
   • Citizenship/Identity (Verified Federal Data HUB)
   • Non-Citizenship (VLP Verification Detail page)
   • Medical Condition (Batch Interface)
4. Revised NOTES or steps in Family Medical>Non-Financial Data Collection>:
   • Contact Summary (Historical addresses, Homeless address)
   • Individual Demographics (SSN Status, Deceased Date, Language, Previous Social Security Numbers, MCO choice)
   • Citizenship/Identity (Verified Federal Data HUB)
   • Non-Citizenship (VLP Verification Detail page)
   • Medical Condition (Batch Interface)
   • Troubleshooting (Incorrect Deceased Date, Deceased Date)
5. Added Workarounds in E&D Medical>Non-Financial Data Collection:
   • WA 277:  AU Waiver Start Date is Incorrectly Mapped - Pending Retirement
   • WA 363:  Entering Relationships into the Worker Portal - Pending Retirement
   • WA 135:  Primary Applicant Permanently Out of Home
   • WA 221:  PMD Tier 1 With Income Under the SSI Limit Receive a Medically Needy Aid Code
6. Added link to Interfaces in Individual Demographics - Family Medical
7. General corrections on format, font and misspellings

Revisions 20150612

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1. Added topics:
   • 'Suspending a Month during a Spenddown Base Period' to Eligibility Determination
   • 'PPS Residency' to PPS Non-Financial Data Collection
   • 'Searching the Foster Care Resource Databank' to Resource Databank
   • 'Generating Forms for Additional Administrative Roles' to Forms and NOAs
2. Added book/sections:
   • 'Resource Databank for Clearinghouse Maintainer'
   • 'Batches'
   • 'e-Applications' - incomplete, topics through Non-Citizenship added
3. Upgraded topic 'PPS Resource Databank Maintainer' to a book/section and renamed to 'Resource Databank for PPS Maintainer'.  Relocated in TOC with other RDB Maintainer information.
4. Clarified 'Citizenship/Identity' page is required for EDBC
5. Revised 'Searching the Resource Databank' topic
6. Removed tables after consolidating into DCF Contact Log Categories and Contact Reasons
   • EES Contact Log Categories and Contact Reasons
   • PPS Contact Log Categories and Contact Reasons
7. Added links
   • 'DCF Contact Log Categories and Contact Reasons' to Other Helpful Information-Tasks topic
   • 'KDHE Contact Log Categories and Contact Reasons' to Other Helpful Information-Tasks topic
   • 'Medical Condition' to Other Program Assistance>MediKan topic
   • 'Other Program Assistance' to Medical Condition topic
   • 'Duplicate Person Process' to Other Helpful Information-Duplicate Person topic
   • 'Contact Summary' to Institutional Care to Independent Living topic
   • 'Screening for the Big 4' to Other Helpful Information topics
   • 'KEES Notices' to Forms and NOAs Other Helpful Information
   • 'KEES Medical Expense Values' to Other Helpful Information - Family Medical
8. Added note to all 'Address Detail' page references re: mailing and physical addresses
9. Changed links to OIM from the name to the URL in the Security and Passwords book/section
10. Corrected Submit Month description in Review Processing
11. Clarified 300/xx aid code in Eligibility Determination>EDBC Results>Medical Summary
12. Added heading to Troubleshooting - Eligibility Determination topic
13. Added information to Troubleshooting - Eligibility Determination topic
14. Removed text from Usable Case Number topic re: ADAP

Revisions 20150605

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1. Starting with 'Eligibility Determination', re-sequenced TOC books to be in alphabetic order
2. Re-sequenced topic entries under 'Summary of Revisions' to be in descending order
3. Added new books:
   • 'Duplicate Person'
   • 'Medicare Savings Program' 
   • 'Verifications'
4. Added/Corrected Links
5. Renamed Books:
   • 'Post Conversion Cleanup on Open/Active Cases' topic to 'Post Conversion Cleanup'
   • 'Glossary' to 'Glossary - Imaging'
6. Removed reference to obsolete workarounds:
   • WA277 AU Waiver Start Date is Incorrectly Mapped
   • WA363 Entering Relationships into the Worker Portal
7. Added text for Book overviews
8. Revised sections in Task Management book
9. Added steps in Resource Databank>Searching the Resource Databank topic
10. Added information to Troubleshooting - Imaging topic
11. Added Note to Manual Application Registration - Family Medical topic
12. General correction of misspellings and formatting (bold font, numbered lists, etc.)

May

Revisions 20150529

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1. Added bullet to Eligibility Determination>EDBC Results about 300 Aid Codes for LTC
2. Added Books/Topics:
   • Reviews
   • Post Conversion Cleanup on Open/Active Cases
3. Removed E&D>LTC>Workaround placeholder for Setting Up 6mo Spenddown Base Period
4. Added NOTE to Contact Summary re:  Consumer address for homeless
5. Corrected Table of Content links
6. General correction of misspellings and formatting (bold font, numbered lists, etc.)

Revisions 20150522

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1.     Added links to several tables:

•        Ineligible Status Reason

•        Medical Aid Codes

•        Medical Expense Values

•        Medical Income Values

•        Medical Resource Values

•        Worker ID Code

2.     Added Books/Topics:

•        KEES User Manual Introduction

•        Summary of Revisions

3.     General correction of misspellings and formatting (bold font, numbered lists, etc.)

4.     Corrected link to ADAP Medical

5.     Added Notes on Residency page related to Residency Status