1. Click the View Details button in the program block. The Medical Program Detail page displays.
2. Click the Edit button. The Medical Program Detail page displays in editable mode.
3. Click the Add button in the Administrative Roles block. The Administrative Role Detail page displays.
4. Select the Administrative Role from the Administrative Role drop-down menu.
If the AR is a case person:
Select the name of the AR from the Name drop-down menu.
In the Medical Rep for: select the Medicaid recipient(s).
If the AR is known to the RDB:
In the Medical Rep for: select the Medicaid recipient(s).
Click the Select button under Resource:.
The Select Resource search page displays.
Complete the resource search with as much information as possible including the ID and Status of Active. Click the Search button.
NOTE: When a Resource ID is located within the RDB, check the Service type to ensure they are not indicated as a SMART Vendor. Medical Staff do not use resources listed as SMART Vendors. If an appropriate Resource ID is found, note the Resource ID number located in the Resource Databank as it is used to add the admin role to ensure the correct record is used. See Administrative Role.
The Search Results Summary page displays.
Click the radio button for the correct AR and Click the Select button.
The Administrative Role Detail page redisplays.
NOTE: AR’s should never be added unless they are in Active status.
5. Enter the Begin Date using the <mm/dd/yyyy> format or the calendar icon.
NOTE: If processing for a prior Medical month, use the 1st day of the 1st prior Medical month as the Begin Date.
6. Click the Save and Return button. The Medical Program Detail page displays.
7. Click the Save and Return button. The Case Summary page displays.
Repeat these steps if an additional Administrative Role is needed.