Add Income Earnings – LIEAP

Use the Average Calculator to budget LIEAP income from earnings.

NOTE: All earned income should be entered into the Average Calculator to ensure correct calculations for budgeting. The Average Calculator must have $0.00 for paystubs or pay dates with no income; otherwise KEES will use the pay amount(s) entered to calculate an average not considering the missing or $0.00 check.

1. Access the case through Person Search or enter the Case Number in the quick search field from Task Navigation and click the Go button. The Case Summary page displays.
2. Select Eligibility from Global Navigation. Select Customer Information from Local Navigation. Click the + beside LIEAP from Task Navigation to open the LIEAP data collection pages. Select Income from Task Navigation. The Income List page displays.
3. Select Non-Medical from the Program Type drop-down menu.
4. Select the Income Category of Earnings from the drop-down menu.
5. Click the Add button. The Income Detail page displays.

6. Select the Name of the consumer receiving the income from the drop-down menu.
7. Select the income Type from the drop-down menu. See KEES Non-Medical Income Values for more information.
8. Select the Frequency the income is received from the drop-down menu.
9. Click the Select button under Name of Business. The Select Employment page displays.
10. Click the radio button beside the correct Employer then click the Select button. The Income Detail page displays.

NOTE: If no Employer is entered on the Employment List/Detail page, click the Add button to complete the Employment Detail page. On the Employment Detail page complete only the required fields. Enter the Consumer Name, the Category of employment, the Employer name (use the text box not the Select button), and the Verified value. Click the Save and Return button. The Income Detail page displays.

11. In the Income Amounts section, select LIEAP from the Display by Program Type drop-down menu. The Add button dynamically displays.
12. Click the Add button. The Income Amount Detail page displays.
13. If using:
    • A single reported amount, enter it in the Reported Amount field (if applicable for the type of earnings) on the Income Amount Detail page. Proceed to STEP 17.
    • Employer Statement, enter the hours in the Hours field. Enter the hourly wage in the Hourly Wage field. Click the Add button. Proceed to STEP 15.
    • Paystubs, enter the date the payment/check was received in the Date Received field in the Average Calculator section. Enter the gross amount for the first payment/check being used in the eligibility determination in the Amount field.
14. Click the Add button in the Average Calculator to add additional paystub information.
15. When all payment/check amounts have been entered, click the Calculate button.
16. Click the Use button. The calculated income amount populates in the Reported Amount field.
17. Enter the Begin Date using the <mm/dd/yyyy> format or the calendar icon.
    • To Prospectively budget income, use the first day of the LIEAP application month.
    • To count Actual income for:
    • • A new employment, use the date the first paycheck is received.
      • An ending employment, use the first day of the LIEAP application month. Enter an End Date as the date the last paycheck is received, using the <mm/dd/yyyy> format or the calendar icon. 
18. Verify the information by selecting a value from the Verified drop-down menu.
19. Select the Source for the verification from the drop-down menu.
20. Click the Save and Return button. The Income Detail page displays.
21. Click the Save and Add Another button to add additional Income from Earnings. Otherwise, click the Save and Return button. The Income List page displays.