If the Foster Care program block was established due to the child entering detention a Medical Programs block must be added to the foster care case. See Add New Program – PPS.
If the child re-enters a foster care placement and the Foster Care Medical case has been Discontinued less than 30 days, the program block should be Rescinded.
If the Foster Care Medical case has been Discontinued for longer than 30 days, the user needs to follow the process to Reapply.
Access the case through Person Search or enter the Case Number in the quick search field from Task Navigation and click Go. The Case Summary page displays.
Select Eligibility from Global Navigation and Customer Information from Local Navigation.
Click the + from Task Navigation to expand the Foster Care pages.
If the custody authority has changed see PPS Change of Custody.
If the custody authority remains the same proceed to STEP 6.
Select Child Placement from Task Navigation. The Child Placement List page displays.
Click the Add button. The Child Placement Detail page displays.
Click the Select button associated to the Placement Name. The Select Foster Care Resource page displays.
Enter as much information about the foster care placement as possible. Click the Search button.
The Select Foster Care Resource page redisplays with a list of resources.
Select the radio button for the appropriate resource. Click the Select button. The Child Placement Detail page displays with the Placement Name populated.
Select Case Management Agency from the Payee drop-down menu. The Select button dynamically displays.
Click the Select button associated to the Payee Name. The Select Foster Care Resource page displays.
Enter as much information about the Case Management Agency as possible. Click the Search button. The Select Foster Care Resource page redisplays with a list of resources.
Select the radio button for the appropriate resource. Click the Select button. The Child Placement Detail page displays with the Payee Name populated.
Enter the date the foster care placement began in the Begin Date field using the <mm/dd/yyyy> format or the calendar icon.
Click the Save and Continue button. The Effective Dating Confirmation List page displays with a Begin Date for the new placement and the Begin Date and End Date of the previous placement.
Click the Save button. The Child Placement List page displays with a record showing the new foster care placement.
Select Case Summary from Local Navigation.
Click the caret to expand the Medical Programs block.
Click the View Details button in the Medical Programs block. The Medical Program Detail page displays.
Click the Edit button. The Medical Program Detail page displays with edit capabilities.
If the Foster Care medical case has been Discontinued less than 30 days proceed to STEP 23.
If the Foster Care medical case has been Discontinued more than 30 days proceed to STEP 26.
Click the Rescind button in the Program Persons section. The Rescind Detail page displays.
Select Rescind Disc/Deny from the Rescind Reason drop-down menu.
Click the Save and Return button. The Medical Program Detail page displays with the Program Status as Pending and Requested Medical Type of PPS. Proceed to STEP 31.
Click the Reapply button in the Program Persons section. The New /Reapplication Detail page displays.
Enter the New Application date using the <mm/dd/yyyy> format or the calendar icon.
Enter the Beginning Date of Aid using the <mm/dd/yyyy> format or the calendar icon.
Select the check box for the child’s name.
Click the Save and Return button. The Foster Care Detail page displays showing the new application date.
Click the Edit button for the existing Placement Provider in the Administrative Roles section. The Administrative Role Detail page displays.
Enter the date the detention placement ended in the End Date field using the <mm/dd/yyyy> format or the calendar icon.
Click the Save and Return button. The Medical Program Detail page displays.
Click the Add button. The Administrative Role Detail page displays.
Select Placement Provider from the Administrative Role drop-down menu. The Resource label displays.
Click the Select button under Resource. The Select Resource page displays.
NOTE: When the Administrative Role is Placement Provider, the search is automatically limited to the Foster Care category.
Enter the Name and any other known search criteria to minimize list of results.
NOTE: A misspelled name may incorrectly limit results.
Click the Search button. The Select Resource page displays with results.
NOTE: If the resource Name is not found on the first search, try entering a portion of the Facility Name. If the resource Name is still not found or needs to be updated, see Requesting an Addition or Change to the Resource Databank.
Click the radio button by the correct resource.
Click the Select button. The Administrative Role Detail page displays.
Enter the date of placement in the Begin Date field using the <mm/dd/yyyy> format or the calendar icon.
Click the Save and Return button. The Medical Program Detail page displays.
Click the Save and Return button. The Case Summary page displays.
Select Contact from Task Navigation. The Contact Summary page displays.
NOTE: An address change for a child in foster care generally occurs only when the Custody Authority changes, e.g. from DCF to KDOC. PPS staff should use the contractor’s address to ensure confidentiality of the placement.
Click the Add button to change the address. The Address Detail page displays. See PPS Consumer Address for more information.
Select Customer Information from Local Navigation. Select Citizenship/Identity from Task Navigation. The Citizenship/Identity List page displays. See Citizenship/Identity – PPS.
Select Living Arrgmt from Task Navigation. The Living Arrangements List page displays.
Click the Edit button for the existing record. The Living Arrangements Detail page displays.
Enter the Departure Date using the <mm/dd/yyyy> format or the calendar icon.
NOTE: When a child is released from KDOC custody the Departure Date is the last date of the prior month. For example, if a child is released on 2/9/20XX the Departure Date should be 1/30/20XX.
Click the Save and Return button. The Living Arrangements List page displays.
Select Run EDBC from Task Navigation. The Run EDBC page displays.
Select the month the child is placed in Foster Care from the Benefit Month drop-down menu.
Click the Select button.
Select the check box for the Foster Care program.
Click the Run EDBC button. The EDBC List page displays.
Click the Foster Care hyperlink with a Run Status of Not Accepted. The Foster Care EDBC page displays.
Review the EDBC Summary page and verify the information is correct.
Click the Accept button. The EDBC List page displays with a Run Status of Accepted – Not Saved.
Click the Save and Continue button. The Case Summary page displays.
Select Run EDBC from Task Navigation. The Run EDBC page displays.
Select the month PPS Medical is to begin from the Benefit Month drop-down menu.
Select the check box for the Medical program.
Click the Run EDBC button. The EDBC List page displays.
Click the Medical hyperlink for the benefit month run. The Medical EDBC Summary page displays.
Review the Eligible Budgets section:
Test: Foster Care Medical
Results: Pass
FPL %: 0%
Premium/LTC Liability/Spenddown: $0.00
Aid Code: FCM/DC/N/N (Foster Care Medical for DCF)
LTC Detail: blank
Members Tested: child’s name
Role: Mem
Click the Accept button if the EDBC results are correct. The EDBC List page displays with a Run Status of Accepted-Not Saved. If the results are not correct, click the Cancel button. Correct collected data as needed, then Run EDBC again.
Click the Save and Continue button. The Distributed Documents page displays with the Notice of Action (NOA) generated.
Select the check box for the NOA. Click the Delete button. The NOA is removed from the Distributed Documents page.
Select Journal from Utility Navigation. Record all actions taken on the case. See Journal for more information about journaling functionality.