When a youth goes AWOL, it is important to discontinue the Medical coverage if the youth’s absence is greater than 30 days. If the 30th day of the AWOL is between the 1st and the 15th of the month, close the case at the end of the current month. If the 30th day of the AWOL between the 16th and the 30th of the month the worker needs to close the case to end the following month (come-up month).
Access the case through Person Search or enter the Case Number in the quick search field from Task Navigation and click Go. The Case Summary page displays.
Click the View Details button in the Medical Program block. The Medical Program Detail page displays.
Click the Edit button. The Medical Program Detail page displays with edit capabilities.
In the Administrative Role section, click the Edit button on the line for the existing Placement Provider. The Administrative Role Detail page displays.
Enter the date the child ran in the End Date field using the <mm/dd/yyyy> format or the calendar icon.
Click the Save and Return button. The Medical Program Detail page displays.
Click the Add button in the Administrative Roles section. The Administrative Role Detail page displays.
Select Placement Provider from the Administrative Role drop-down menu.
Click the Select button beneath the Resource field. The Select Resource page displays.
Enter <DCF Office> PPS in the Name field.
NOTE: Per policy the naming convention for AWOL resource is the DCF Office where the PPS worker is located and PPS. (i.e. Topeka PPS, Wichita PPS).
Select Foster Care from the Category drop-down box.
Click the Search button. The Select Resource page displays with a list of resources.
Click the radio button for the resource required.
NOTE: Usable resources have a Status of Active.
Click the Select button. The Administrative Role Detail page displays with <DCF Office> PPS in the Resource field.
Enter the date the child went AWOL in the Begin Date field using the <mm/dd/yyyy> format or the calendar icon.
Click the Save and Return button. The Medical Program Detail page displays with AWOL in the Administrative Roles section.
Click the Save and Return button. The Case Summary page displays.
Select Negative Action from Task Navigation. The Negative Action Detail page displays.
Run EDBC for the month of closure through the come-up month.
Enter the month the medical case is to close using the 15/30 rule as explained above. Click the Select button.
Select the Medical check box for the Child’s name.
Select Whereabouts Unknown from the Negative Action Reason drop-down menu.
Click the Run EDBC button. The EDBC List page displays.
Click the Medical hyperlink for the benefit month with the Status of ‘Not Accepted’. The Medical EDBC Summary page displays.
Review the Program Configuration section for accuracy:
EDBC Source = Online EDBC Rules
Program Status = Ineligible
Program Status Reason = Whereabouts Unknown
Name = child’s name
DOB = child’s date of birth in <mm/dd/yyyy> format
Role = MEM
Status = Ineligible
Status Reason = Whereabouts Unknown
Click the Accept button if the EDBC results are correct. The EDBC List page displays with a Status of ‘Accepted-Not Saved’. If the results are not correct, click the Cancel button. Correct collected data as needed, then Run EDBC again.
Click the Save and Continue button. The Distributed Documents page displays with the Notice of Action (NOA) generated.
Select the check box for the NOA. Click the Delete button. The NOA is removed from the Distributed Documents page.
Select Journal from Utility Navigation. Journal all actions taken on case. See Journal for more information about journaling functionality.