ICPC to ICAMA

Children who are currently receiving Foster Care Medical coverage through ICPC may be adopted by their foster family. When the child is adopted the type of medical assistance must be changed from Foster Care Medical to Adoption Assistance Medical.

Complete the Following

1. Access the case through Person Search or enter the Case Number in the quick search field from Task Navigation and click Go. The Case Summary page displays.

2. Select Eligibility from Global Navigation. Select Case Summary from Local Navigation. The Case Summary page displays.

3. Click the View Details button in the Medical Programs block. The Medical Program Detail page displays.

4. Click the Edit button. The Medical Program Detail page displays in editable format.

5. Click the Edit button for the Placement Provider in the Administrative Roles section. The Administrative Role Detail page displays.

6. Enter the date prior to the adoption finalization in the End Date field using the <mm/dd/yyyy> format or the calendar icon.

   Example: The adoption is finalized on 01/15/20XX, enter 01/14/20XX in the End Date field.

7. Click the Save and Continue button. The Medical Program Detail page displays.

8. Click the Add button in the Administrative Roles section. The Administrative Role Detail page displays.

9. Select PPS Payee from the Administrative Role drop-down menu. The Select button is dynamic and does not display until the Administrative Role is selected.

10. Click the Select button. The Select Resource page displays.

11. Enter the adoptive parent's name in the Name field and any other known search criteria to minimize the list of results. Select Active from the Status drop-down menu.

    NOTE: A misspelled name may incorrectly limit results.

12. Click the Search button. The Select Resource page displays with the list of results.

    NOTE: If the Name is not found on the first search, try entering a portion of the Name. If the Name is still not found or needs to be updated, see Resource Databank for PPS Maintainer.

13. Click the radio button for the adoptive parent’s name.

14. Click the Select button. The Administrative Role Detail page displays with the Name of the Adoptive parent(s) populated.

15. Enter the date the adoption is finalized in the Begin Date field using the <mm/dd/yyyy> format or the calendar icon.

16. Click the Save and Continue button. The Medical Program Detail page displays showing the PPS Payee in the Administrative Roles section.

17. Click the Save and Return button. The Case Summary page displays.

18. Select Eligibility from Global Navigation. Select Customer Information from Local Navigation. Select Other Program Assistance from Task Navigation. The Other Program Assistance List page displays.

19. Click the Edit button for the Foster Care ICPC record. The Other Program Assistance Detail page displays.

20. Enter the last date of the month the Foster Care placement ends in the End Date field using the <mm/dd/yyyy> format or the calendar icon.

21. Click the Save and Return button. The Other Program Assistance List page redisplays with the foster care record end dated.

22. Click the Add button. Enter the following information in the required fields:

    • Name

    • Type of Assistance = Adoption Assistance

    • State = the state that sent the child

    • County = KS County where the child is residing

    • Begin Date = first date of the first full month for adoptive placement.

    • Medical = Verified

23. Click the Save and Return button. The Other Program Assistance List page displays showing the new record entered.

24. Select Run EDBC from Task Navigation. The Run EDBC page displays.

25. Select the month Adoption Medical is to begin from the Benefit Month drop-down menu.

26. Click the Select button. The page refreshes for the month selected.

27. Select the check box for the Medical Program.

28. Click the Run EDBC button. The EDBC List page displays.

29. Click the Medical hyperlink with a Run Status of Not Accepted. The EDBC Summary page displays.

30. Review the Eligible Budgets section:

    • Test = Foster Care Medical

    • Results = Pass

    • FPL % = 0%

    • Premium/LTC Liability/Spenddown = $0.00

    • Aid Code = ASM/DC/N/N

    • LTC Detail = blank

    • Members Tested = child’s name

    • Role = Mem

31. Click the Accept button. The EDBC List page displays with the Run Status of Accepted – Not Saved.

32. Click the Save and Continue button. The Distributed Documents page displays with the Notice of Action (NOA) generated.

33. Select the check box for the NOA. Click the Delete button. The NOA is removed from the Distributed Documents page.

34. Select Journal from Utility Navigation.  Record all actions taken on the case.  See Journal for more information about journaling functionality.