Use the Average Calculator to prospectively budget income from earnings. See the steps under Modifying Existing Income for help navigating to the Income Detail page.
NOTE: All earned income should be entered into the Average Calculator to ensure correct calculations for actual amounts and prospective budgeting. The Average Calculator must have $0.00 for paystubs or pay dates with no income; otherwise KEES will calculate an average for the missing check.
In the Income Amounts section, Non-Medical defaults in the Display by Program Type drop-down menu. Click the Add button. The Income Amount Detail page displays.
NOTE: Using the Edit button will change the existing income and not keep a historical record. The Add button must be used to keep accurate income history.
If using:
A single reported amount, enter it in the Reported Amount field (if applicable for the type of earnings) on the Income Amount Detail page. Proceed to STEP 6.
Employer Statement, enter the hours in the Hours field. Enter the hourly wage in the Hourly Wage field. Click the Add button. Proceed to STEP 4.
Paystubs, enter the date the payment/check was received in the Date Received field in the Average Calculator section. Enter the gross amount for the first payment/check being used in the eligibility determination in the Amount field. Enter the hours in the Hours field. Enter the hourly wage in the Hourly Wage field.
NOTE: If the Hours arenot whole enter the decimal value do not use standard rounding logic.
NOTE: If any paystubs are not representative select No in the Count in Average drop-down menu. This field is defaulted to Yes.
NOTE: If a paystub includes regularly received Bonus, Tips, and/or Commission, this amount should be included in the total Amount of the corresponding paystub in the Average Calculator. If sporadic Bonus, Tips, and/or Commission is received, it should be recorded on a separate record with the appropriate Income Type and Frequency.
Click the Add button in the Average Calculator to add additional paystub information.
When all payment/check amounts have been entered, click the Calculate button.
Click the Use button. The calculated income amount populates in the Reported Amount field.
Enter the Begin Date of the first day of the first month the new income should be used in the budget, using the <mm/dd/yyyy> format or the calendar icon.
To count Actual income for an ending employment, use the first date of the first month the income should be used in the budget. Enter an End Date as the date the last paycheck is received, using the <mm/dd/yyyy> format or the calendar icon.
NOTE: If the last paycheck is received on the last day of the month, when entering the check information in the Average Calculator, alter the Received Date of the final check to be one day prior to the date it was actually received. Enter the altered date in the End Date field as well to allow rules to budget actuals
Select a Verified value from the drop-down menu.
Select the Source for the verification from the drop-down menu.
Click the Save and Return button. The Effective Dating Confirmation List page displays.
NOTE: The Effective Dating Confirmation List page shows any previous record's Begin and End Date, as well as the Begin Date for the new income information. Review the information for accuracy.
If all date information is correct, click the Save button. The Income Detail page displays.
Click the Save and Return button. The Income List page displays.