Private Agency Adoption - PPS

At times the state may enter into an adoption agreement when a child is adopted through a private agency.

Private Agency Adoption

1. Complete a Person Search. See File Clearance and Registration - PPS.

   • If the child is not known to KEES, select Adoption Assistance during File Clearance and Registration.

   • If the child is known to KEES, add an Adoption Assistance program block. See Add New Program - PPS.

2. Select Case Info from Global Navigation and Case Summary from Local Navigation.

   • If a worker has not been assigned to the program block:

   • • Select Worker Assignment from Local Navigation. The Pending Assignment List page displays.

     • Select the check box for Adoption Assistance.

     • Click the radio button for Manual. The Select button dynamically displays.

     • Click the Select button. The Select Worker page displays.

     • • Enter the Last Name and First Name of the worker or enter the Worker ID.

       • Click the Search button. The Select Worker page displays with the search results.

       • Click the radio button for the desired Name.

       • Click the Select button. The Pending Assignment List page displays with the Worker ID displaying beneath Manual Assignment.

3. Click the Assign button. The Case Summary page displays.

   NOTE: If the PPS Payee Administrative Role was added during the Add New Program process, proceed to STEP 18.

4. Click the View Details button in the Adoption Assistance program block. The Adoption Assistance (AA) Detail page displays.

5. Click the Edit button. The Adoption Assistance (AA) Detail page redisplays in editable format.

6. Click the Add button in the Administrative Roles section. The Administrative Role Detail page displays.

7. Select PPS Payee from the Administrative Role drop-down menu. Resource dynamically displays.

8. Click the Select button. The Select Resource page displays.

9. Enter the name of the adoptive parent in the Name field.

10. Select Active from the Status drop-down menu.

11. Select Provider from the Category drop-down menu.

12. Click the Search button. The Select Resource page displays with a list of possible resource.

13. Click the radio button for the appropriate resource.

14. Click the Select button. The Administrative Role Detail page displays with the adoptive parent name beneath Resource.

15. Enter the Begin Date using the <mm/dd/yyyy> format or calendar icon.

16. Click the Save and Return button. The Adoption Assistance (AA) Detail page displays with the adoptive parent in the Administrative Roles section.

17. Click the Save and Return button. The Case Summary page displays.

18. Select Eligibility from Global Navigation and Customer Information from Local Navigation.

19. Complete the Non-Financial data collections pages:

    • Contact Summary: Use the adoptive parent address

    • Individual Demographics

20. Select Manual EDBC from Task Navigation. The Create Manual EDBC page displays. See Manual EDBC – Adoption Assistance for further instructions.

21. Add a PPS Medical program block, if applicable. See Add New Program - PPS for further instructions.

    NOTE: Make sure the Requested Medical Type of PPS is chosen on the New/Reapplication Detail page.

22. Assign a worker to the Medical Programs block. See STEP 2 for detailed instructions.  

23. Select Eligibility from Global Navigation and Customer Information from Local Navigation.

24. Complete data collection pages:

    • Citizenship/Identity

    • Third Party Liability – Other Health Insurance, if applicable

25. Select Run EDBC from Task Navigation. The Run EDBC page displays.

26. Select the Benefit Month from the drop-down menu and click the Select button.

27. Select the check box for Medical.

28. Click the Run EDBC button. The Medical EDBC Summary page displays.

29. Review the EDBC Summary page to verify the information is correct. See Read the Medical EDBC Summary for further information.

    NOTE: The Aid Code should read ASM/DC/N/N

30. Click the Accept button, if all information is correct. The EDBC List page displays.

    • If the EDBC Summary page is not correct, click the Cancel button and return to the required pages to correct the information.

31. Click the Save and Continue button. The Distributed Documents page displays.

32. Click the NOA hyperlink to review the document. A new window opens with the NOA. Verify the information is correct.

33. Click the X in the upper right corner to close the NOA window.

34. Select the check box for the NOA.

35. Click the Delete button. The Case Summary page displays.