Person Search – FCCC

Master Person Index (MPI) – Used in the Person Search Process

• MPI is the centralized storage of principal information for each consumer in KEES.
• The MPI serves as the system of record for all person based information throughout KEES.
• MPI issues a “client ID number” that identifies a person throughout KEES in addition to the legacy systems:  Child Support Services (CSS), Kansas Management Information Systems (KMIS), Family and Children Tracking System (FACTS) and Kansas Initiative for Decision
• The KEES MPI uses the same client ID numbering scheme used in legacy systems.

Before beginning the File Clearance process, the user must complete the Person Search process.

This is done by accessing the Person Search page. It is important to complete a thorough search to avoid creating duplicate persons or additional case numbers during the File Clearance and Registration process.

While outside the context of a case:

1.      Select Case Info from Global Navigation. The Person Search page displays.

2.      Complete a search with as much of the consumer’s information as possible:

·         First Name and Last Name

·         Social Security Number

·         Date of Birth

·         Client ID (10 digits)

NOTE: If the consumer is not found, both First Name and Last Name fields utilize a wild card search. Therefore, the user can enter partial first and last names to get a larger return on their search. For example, if the user was looking for Barbara Jenkins, they could enter Bar in the First Name field and Jenk in the Last Name field. This would return any persons whose first three letters of their first name are ‘Bar’ and the first four letters of their last name are ‘Jenk’.

3.      Enter the search criteria and click the Search button.

·         If the person is found, proceed to STEP 6.

·         If the person is not found, proceed to STEP 9.

·         If the user is uncertain about whether the correct person is listed, proceed to STEP 4.

4.      Click the Name hyperlink to view more detailed information about this consumer. The Person View page displays.

5.      Click the Case Number hyperlink to review the Case Summary page for that particular case or click the Cancel button to return to the Person Search results.

·         If the person selected is the correct person, proceed to STEP 7.

·         If the person selected is not correct, proceed to STEP 3 to continue Person Search.

6.      Click the Name hyperlink. The Person View page displays more detailed information.

7.      Determine if the person has a usable case number. A usable case number must have only a FCCC program block and must have an appropriate Case Head for the application.

• See Usable Case Number - FCCC for more information.

• Click the Case Number hyperlink to review the Case Summary page for that particular case.

8.      While on the Case Summary page, in the All People Associated with the Case section, click the Person’s Name to navigate back to the Person View page. Follow STEP 7 - STEP 8 to research other case numbers associated to the same person.

• Clicking the Cancel button while on the Person View page returns the user to the Person Search page to begin another search.

• If a usable case number is found, proceed to Existing Case Registration - FCCC.

• If all applicants are unknown to KEES, or known to KEES with no usable case number, proceed to New Case Registration- FCCC.

9.      Click the Refine Your Search link at the top of the Person Search page to adjust the search criteria entered.

• If a usable case number is found, proceed to Existing Case Registration - FCCC.

• If all applicants are unknown to KEES, or known to KEES with no usable case number, proceed to New Case Registration- FCCC.